NON-DISCRIMINATION (STUDENTS)

5000

                                                                                                                        

                           Policy 5000                                                                                                                        

 

NON-DISCRIMINATION (STUDENTS)

            The Board of Education (the Board) complies with all applicable federal, state and local laws prohibiting the exclusion of any person from any of its educational programs or activities, or the denial to any person of the benefits of any of its educational programs or activities because of race, religion, color, national origin, alienage, sex, sexual orientation, marital status, age, disability (including pregnancy), veteran status or gender identity or expression, subject to the conditions and limitations established by law.

            It is the policy of the Board that any form of discrimination or harassment on the basis of race, religion, color, national origin, alienage, sex, sexual orientation, marital status, age, disability (including pregnancy), veteran status, gender identity or expression, or any other basis prohibited by state or federal law is prohibited, whether by students, Board employees or third parties subject to the control of the Board.  The Board’s prohibition of discrimination or harassment in its educational programs or activities expressly extends to academic, nonacademic and extracurricular activities, including athletics.  It is also the policy of the Board to provide for the prompt and equitable resolution of complaints alleging any discrimination on the basis of protected characteristics such as race, color, religion, age, sex, sexual orientation, marital status, national origin, alienage, disability (including pregnancy), veteran status or gender identity or expression.

For the purposes of this policy, “veteran” means any person honorably discharged from, or released under honorable conditions from active service in, the United States Army, Navy, Marine Corps, Coast Guard and Air Force and any reserve component thereof, including the Connecticut National Guard. 

For the purposes of this policy, “gender identity or expression” means a person’s gender-related identity, appearance or behavior, whether or not that gender-related identity, appearance or behavior is different from that traditionally associated with the person’s physiology or assigned sex at birth, which gender-related identity can be shown by providing evidence including, but not limited to, medical history, care or treatment of the gender-related identity, consistent and uniform assertion of the gender-related identity or any other evidence that the gender-related identity is sincerely held, part of a person's core identity or not being asserted for an improper purpose.

            Any student and/or parent/guardian wishing to file a complaint regarding discrimination may obtain a copy of the Board’s complaint procedures and complaint form which are included in the Board’s Administrative Regulations Regarding Non-Discrimination/Students.  These regulations accompany Board Policy # 5000 for Students/Non-Discrimination Policy and are available online at www.meridenk12.org or upon request from the main office of any district school. 

            If a complaint involves allegations of discrimination or harassment based on reasons such as gender/sex or disability, such complaints will be handled under other appropriate policies (e.g., Policy # 5020,  Students/Sex Discrimination and Harassment; Policy # 5010  Section 504/ADA).

            Any student and/or parent/guardian also may file a complaint with the Office for Civil Rights, U.S. Department of Education (“OCR”):

Office for Civil Rights, Boston Office

U.S. Department of Education

8th Floor

5 Post Office Square

Boston, MA  02109- 3921

(617) 289-0111

http://www2.ed.gov/about/offices/list/ocr/docs/howto.html

            Any student and/or parent/guardian may also file a complaint with the Connecticut Commission on Human Rights and Opportunities:

Connecticut Commission on Human Rights and Opportunities

450 Columbus Blvd.

Hartford, CT 06103-1835

(800-477-5737)

 

            Anyone who has questions or concerns about this policy, or would like a copy of the Board’s complaint procedures or complaint forms related to claims of discrimination, may contact:

Office of the Assistant Superintendent

Meriden Public Schools

22 Liberty Street

Meriden, CT 06450

Tel: 203-630-4173

            Anyone who has questions or concerns about the Board’s policies regarding discrimination on the basis of gender/sex may contact the Board’s Title IX Coordinator:

Office of the Assistant Superintendent

Meriden Public Schools

22 Liberty Street

Meriden, CT 06450

Tel: 203-630-4173

            Anyone who has questions or concerns about the Board’s policies regarding discrimination on the basis of disability may contact the Board’s Section 504/ADA Coordinator:

Office of the Assistant Superintendent

Meriden Public Schools

22 Liberty Street

Meriden, CT 06450

Tel: 203-630-4173

 

Legal References:

 

Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681, et seq.

Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, et seq.

Americans with Disabilities Act, 42 U.S.C. § 12101, et seq.

Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794, et seq.

Connecticut General Statutes § 10-15c, § 46a-58, and § 46a-81a, et seq.

Connecticut General Statutes § 1-1n, “Gender Identity or Expression” defined

Connecticut General Statutes § 46a-58.  Deprivation of Rights

 

ADOPTED:  December 18, 2018

Amended:     November 19, 2019

ADOPTED: April 28, 1981

AMENDED:  December 18, 2018

AMENDED:  NOVEMBER 19, 2019

 

Previous Policy Number: AD-R (3)

 

 

 

 

 

 

 

Approved 11/19/2019
Previous Policy Number: AD-R(3)

Discrimination Complaint Form

5000-E

Please click on this link:

 

/uploads/Policy_5000_E_DISCRIMINATION_COMPLAINT_FORM__STUDENTS__11-19-19.pdf

Approved 11/19/2019
Previous Policy Number:

Administrative Regulations Regarding Discrimination Complaints (STUDENTS)

5000-R

 

Policy 5000 - R

ADMINISTRATIVE REGULATIONS REGARDING DISCRIMINATION COMPLAINTS (STUDENTS)

 

It is the policy of the Board of Education that any form of discrimination or harassment on the basis of protected characteristics such as race, color, religion, age, sex, sexual orientation, marital status, national origin, alienage, disability (including pregnancy), veteran status or gender identity or expression is forbidden, whether by students, Board employees or third parties subject to the control of the Board.  Students, Board employees and third parties are expected to adhere to a standard of conduct that is respectful of the rights of all members of the school community. 

It is also the policy of the Board to provide for the prompt and equitable resolution of complaints alleging any discrimination on the basis of protected characteristics such as race, color, religion, age, sex, sexual orientation, marital status, national origin, alienage, disability (including pregnancy), veteran status or gender identity or expression. 

            Any student and/or parent/guardian wishing to file a complaint regarding discrimination may obtain a copy of the Board’s complaint procedures and complaint form which are included in the Board’s Administrative Regulations Regarding Non-Discrimination/Students.  These regulations accompany Board Policy # 5000 for Students/Non-Discrimination Policy and are available online at  www.meridenk12.org or upon request from the main office of any district school. 

            If a complaint involves allegations of discrimination or harassment based on reasons such as gender/sex or disability, such complaints will be handled under other appropriate policies (e.g., Policy # 5020, Students/Sex Discrimination and Harassment; Policy # 5010, Section 504/ADA).

All other complaints by a student or parents/guardians alleging discrimination against a student on the basis of the protected characteristics listed herein should file a written complaint with:

Office of Assistant Superintendent

Meriden Public Schools

22 Liberty Street

Meriden, CT 06450

Telephone: 203-630-4173

 

Preferably, complaints should be filed within thirty (30) days of the alleged occurrence.  Timely reporting of complaints facilitates the investigation and resolution of such complaints.  The district will investigate such complaints promptly and equitably, and will take corrective action when allegations are verified. 

The district will not tolerate any reprisals or retaliation that occur as a result of the good faith reporting of charges of harassment or discrimination on the basis of race, color, religion, age, sex, sexual orientation, marital status, national origin, alienage, disability (including pregnancy), veteran status or gender identity or expression.  Any such reprisals or retaliation will result in disciplinary action against the retaliator, and other corrective actions as appropriate.

The school district will periodically provide staff development for district administrators and periodically distribute this Policy and the implementing Administrative Regulations to staff and students in an effort to maintain an environment free of harassment and discrimination.

Complaint Procedure

As soon as a student feels that he or she has been subjected to discrimination or

harassment on the basis of race, color, religion, age, sex, sexual orientation, marital status, national origin, alienage disability (including pregnancy), veteran status or gender identity or expression, he/she should make a written complaint to Superintendent, or his/her designee. or to the building principal, or his/her designee.  The student will be provided a copy of the Board’s policy and regulation and made aware of his or her rights. 

The complaint should state the:

  1. Name of the complainant,
  2. 2.Date of the complaint,
  3. Date(s) of the alleged harassment/discrimination,
  4. Name(s) of the harasser(s) or discriminator(s),
  5. Location where such harassment/discrimination occurred,
  6. Names of any witness(es) to the harassment/discrimination,
  7. Detailed statement of the circumstances constituting the alleged harassment/discrimination; and
  8. Proposed remedy.

Any student who makes an oral complaint of harassment or discrimination to any of the above-mentioned personnel will be provided a copy of this regulation and will be requested to make a written complaint pursuant to the above procedure.  If a student (or individual acting on behalf of the student) is unable to make a written complaint, the administrator receiving the oral complaint will either reduce the complaint to writing or assist the student (individual acting on behalf of the student) in completing the written complaint form. 

All complaints are to be forwarded immediately to the Superintendent or his/her designee.  Upon receipt of a complaint alleging harassment or discrimination under this complaint procedure, the Superintendent shall designate a district or school administrator to promptly investigate the complaint.  During the course of the investigation, the investigator shall interview or consult with all individuals reasonably believed to have relevant information, including the complainant, the alleged harasser/discriminator and any witnesses to the conduct.  Complaints will be investigated promptly within the timeframes identified below.  Timeframes may be extended as needed given the complexity of the investigation, availability of individuals with relevant information and other extenuating circumstances.  Confidentiality will be maintained by all persons involved in the investigation to the extent possible, as determined by the investigator.

Upon receipt of a written complaint of discrimination, the investigator should:

 

  1. offer to meet with the complainant (and respondent, if applicable) within ten (10) business days (provided that such timeframe may be reasonably extended based on the availability of necessary witnesses and/or participants during periods of time when school is not in session) to discuss the nature of the complaint, identify individuals the complainant believes has relevant information, and obtain any relevant documents the complainant may have;

 

  1. provide the complainant (and respondent, if applicable) with a copy of the Board’s non-discrimination policy and accompanying regulations;

 

  1. investigate the factual basis of the complaint, including, as applicable, conducting interviews with individuals deemed relevant to the complaint;

 

  1. conduct an investigation that is adequate, reliable, and impartial. Investigate the factual basis for the complaint, including conducting interviews with individuals with information and review of documents relevant to the complaint;

 

  1. maintain confidentiality to the extent practicable throughout the investigative process, in accordance with state and federal law;

 

  1. communicate the outcome of the investigation in writing to the complainant (and respondent, if applicable) (to the extent permitted by state and federal confidentiality requirements), within thirty (30) business days (provided that such timeframe may be extended by fifteen (15) business days during periods of time when school is in session or reasonably extended based on the availability of necessary witnesses and/or participants during periods of time when school is not in session) from the date the complaint was received by the Superintendent’s office. The complainant (and respondent, if applicable) shall be notified of any extension of the investigation timeline. The written notice shall include a finding whether the complaint was substantiated and if so, shall identify, to the extent possible, how the district will remedy the discrimination or harassment, adhering to the requirements of state and federal law;

 

  1. if a complaint is made during summer recess, the complaint will be reviewed and addressed as quickly as possible given the availability of staff and/or other individuals who may have information relevant to the complaint. If fixed timeframes cannot be met, the complainant (and respondent, if applicable) will receive notice and interim measures may be implemented as necessary (see sub-paragraph 6);

 

  1. whenever allegations are verified, ensure that appropriate corrective action is taken (including, but not limited to, disciplinary action) aimed at preventing the recurrence of the harassment or discrimination. Corrective action should include steps to avoid continuing discrimination;

 

  1. if the complainant (and/or respondent, if applicable) is not satisfied with the findings and conclusions of the investigation, the complainant (and/or respondent, if applicable) may present the complaint and written outcome to the Superintendent within thirty (30) calendar days of receiving the findings. Upon review of a written request from the complainant (and/or respondent, if applicable), the Superintendent shall review the investigative results of the investigator and determine if further action and/or investigation is warranted.  Such action may include consultation with the investigator and complainant (and/or respondent, if applicable), a meeting with appropriate individuals to attempt to resolve the complaint, or a decision affirming or overruling the investigator’s conclusions or findings.  The Superintendent shall provide written notice to the complainant (and respondent, if applicable) of the proposed actions within fifteen (15) business days (provided that such timeframe may be reasonably extended based on the availability of necessary witnesses and/or participants during periods of time when school is not in session) following the receipt of the written request for review.

 

            Any student and/or parent/guardian also may file a complaint with the Office for Civil Rights, U.S. Department of Education (“OCR”):

 

Office for Civil Rights, Boston Office

U.S. Department of Education

8th Floor

5 Post Office Square

Boston, MA  02109- 3921

(617) 289-0111

http://www2.ed.gov/about/offices/list/ocr/docs/howto.html

 

            Any student and/or parent/guardian may also file a complaint with the Connecticut Commission on Human Rights and Opportunities:

 

Connecticut Commission on Human Rights and Opportunities

450 Columbus Blvd.

Hartford, CT 06103-1835

(800-477-5737)

 

            Anyone who has questions or concerns about this policy, or would like a copy of the Board’s complaint procedures or complaint forms related to claims of discrimination, may contact:

 

Office of Assistant Superintendent, Meriden Public Schools, 22 Liberty Street, Meriden, CT 06450.  Telephone:  203-630-4173.

 

            Anyone who has questions or concerns about the Board’s policies regarding discrimination on the basis of gender/sex may contact the Board’s Title IX Coordinator:

 

Office of Assistant Superintendent, Meriden Public Schools, 22 Liberty Street, Meriden, CT 06450.  Telephone:  203-630-4173.

 

            Anyone who has questions or concerns about the Board’s policies regarding discrimination on the basis of gender/sex may contact the Board’s Section 504/ADA Coordinator:

 

Office of Assistant Superintendent, Meriden Public Schools, 22 Liberty Street, Meriden, CT 06450.  Telephone:  203-630-4173.

 

11/19/2019

Approved 11/19/2019
Previous Policy Number:

GOALS

5005

 

GOALS FOR STUDENTS

 

The Board and staff shall work together to establish for each student an environment conducive to learning and shall aspire to the following goals regarding students:

 

to provide a student-centered learning environment to meet the individual needs of each student according to his or her specific background, capabilities, learning style, interests and aspirations;

 

to provide an educational program which will lead to college and career readiness for all students;

 

to provide a technology and resource-rich learning environment;

 

to provide opportunities for learning outside the traditional classroom and school building (e.g., online courses, independent study, internships and externships);

 

to protect and observe the legal rights of students;

 

to enhance the self-image of each student through a learning environment which provides positive encouragement and guidance for success;

 

to provide an environment in which students can learn personal and civic responsibility through meaningful experiences as school citizens;

 

to deal with students in matters of discipline in a just and constructive manner;

 

to provide in every feasible way for the safety, health and welfare of students; and

 

to promote in students faithful attendance and pride in their work.

Date Approved:          April 28, 1981

Amended:                    August 19, 2014


Previous Policy Number: IA 

Approved 8/19/2014
Previous Policy Number: IA

SECTION 504 OF THE REHABILITATION ACT OF 1973 AND TITLE II OF THE AMERICANS WITH DISABILITIES ACT OF 1990

5010

POLICY REGARDING STUDENTS AND

SECTION 504 OF THE REHABILITATION ACT OF 1973 AND

TITLE II OF THE AMERICANS WITH DISABILITIES ACT OF 1990

 

Section 504 of the Rehabilitation Act of 1973 (“Section 504”) prohibits discrimination against individuals with a disability in any program receiving Federal financial assistance.  Similarly, Title II of the Americans with Disabilities Act of 1990 (“Title II” or “ADA”) prohibits discrimination against individuals with a disability by state and local governments.  To be protected under Section 504 and the ADA (“collectively, “Section 504/ADA”), an individual must (1) have a physical or mental impairment that substantially limits one or more major life activities; (2) have a record of such an impairment; or (3) be regarded as having such an impairment. 

 

In order to fulfill its obligation under Section 504/ADA, the Meriden Public Schools recognize a responsibility to avoid discrimination in policies and practices regarding its personnel, students, parents/guardians and members of the public who participate in school sponsored programs.  In this regard, the Meriden  Public Schools prohibit discrimination against any person with a disability in any of the services, programs or activities of the school system. 

 

The school district has specific responsibilities under Section 504 to identify, evaluate and provide an educational placement for students who have a physical or mental impairment that substantially limits a major life activity.  The school district’s obligation includes providing access to a free appropriate public education (“FAPE”) for students determined to be eligible under Section 504/ADA.  Under Section 504, FAPE is defined as the provision of regular or special education and related services that are designed to meet the individual educational needs of a student with a disability as adequately as the needs of students without disabilities are met, and that are provided without cost (except for fees imposed on nondisabled students/parents). 

 

If the parent/guardian of a student disagrees with the decisions made by the professional staff of the school district with respect to the identification, evaluation or educational placement of his/her child, the parent/guardian has a right to request an impartial due process hearing.

 

In addition, a student or parent/guardian of a student may also file an internal grievance/complaint on these issues or any other type of discrimination on the basis of disability by or within the district by utilizing the grievance/complaint procedures outlined in the Board’s Administrative Regulations Regarding Students and Section 504 of Rehabilitation Act of 1973 and Title II of Americans with Disabilities Act, and/or may file a complaint with the Office for Civil Rights, U.S. Department of Education (“OCR”):

 

Office for Civil Rights, Boston Office

U.S. Department of Education

8th Floor

5 Post Office Square

Boston, MA  02109- 3921

(617) 289-0111

 

Anyone who wishes to file a grievance/complaint with the district, or who has questions or concerns about this policy, should contact the Senior Director of Student Supports and Special Education,22 Liberty Street, Meriden, CT 06450 at phone number 203-630-4177.

 

 

 

 

Legal References:      

 

29 U.S.C. §§ 705, 794

34 C.F.R. Part 104

42 U.S.C. § 12101 et seq.

28 C.F.R. Part 35

                                   

Protecting Students with Disabilities, Frequently Asked Questions About Section 504 and the Education of Children with Disabilities, Office for Civil Rights (March 17, 2011), available at http://www.ed.gov/about/offices/list/ocr/504faq.html

 

Dear Colleague Letter, United States Department of Education, Office for Civil Rights (January 19, 2012)

Date Adopted:  April 28, 1981

AMENDED:  November 19, 2019

Approved 11/19/2019
Previous Policy Number: AD1

Section 504 Referral Form

5010 (E)

Please click on this link.

 

 

/uploads/5010-E_Section_504_ReferralForm.pdf

Approved 11/19/2019
Previous Policy Number:

ADMINISTRATIVE REGULATIONS REGARDING STUDENTS AND SECTION 504 OF THE REHABILITATION ACT OF 1973 AND TITLE II OF THE AMERICANS WITH DISABILITIES ACT OF 1990

5010 R

ADMINISTRATIVE REGULATIONS REGARDING STUDENTS

AND SECTION 504 OF THE REHABILITATION ACT OF 1973

AND TITLE II OF THE AMERICANS WITH DISABILITIES ACT OF 1990

 

[The following administrative procedures are not part of the Section 504/ADA policy.  However, because school districts are required by law to have procedures related to § 504 complaints, this model is included for your convenience.  Reference to ADA is also included in these regulations because there is overlap between § 504 and the ADA.]

 

Section 504 of the Rehabilitation Act of 1973 (“Section 504”) and Title II of the Americans with Disabilities Act of 1990 (“Title II” or “ADA”) (collectively, “Section 504/ADA”) prohibit discrimination on the basis of disability.  For the purposes of Section 504/ADA, the term “disability” with respect to an individual means: (a) a physical or mental impairment that substantially limits one or more major life activities of such individual; (b) a record of such an impairment; or (c) being regarded as having such an impairment. 

 

  1. Definitions

 

Free appropriate public education (FAPE): for purposes of Section 504, refers to the provision of regular or special education and related aids and services that are designed to meet individual educational needs of students with disabilities as adequately as the needs of students without disabilities are met, that are provided without cost (except for fees imposed on nondisabled students/parents), and is based upon adherence to procedures that satisfy the Section 504 requirements pertaining to educational setting, evaluation and placement, and procedural safeguards.

 

Major life activities:  include, but are not limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, sitting, reaching, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, interacting with others, and working.  A major life activity also includes the operation of a major bodily function, such as the functions of the immune system, special sense organs and skin, normal cell growth, and digestive, genitourinary, bowel, bladder, neurological, brain, respiratory, circulatory, cardiovascular, endocrine, hemic, lymphatic, musculoskeletal, and reproductive systems.  The operation of a major bodily function includes the operation of an individual organ within a body system.

 

Mitigating Measures:  include, but are not limited to, (a) medication, medical supplies, equipment, appliances, low-vision devices (defined as devices that magnify, enhance, or otherwise augment a visual image, but not including ordinary eyeglasses or contact lenses), prosthetics including limbs and devices, hearing aid(s) and cochlear implant(s) or other implantable hearing devices, mobility devices, oxygen therapy equipment and supplies; (b) use of assistive technology; (c) reasonable modifications or auxiliary aids or services; (d) learned behavioral or adaptive neurological modifications; or (e) psychotherapy, behavioral therapy, or physical therapy.

 

Physical or Mental Impairment:  (a) any physiological disorder or condition, cosmetic disfigurement, or anatomical loss affecting one or more of the following body systems, such as: neurological, musculoskeletal, special sense organs, respiratory (including speech organs), cardiovascular, reproductive, digestive, genitourinary, immune, circulatory, hemic, lymphatic, skin, and endocrine; (b) any mental or psychological disorder, such as intellectual disability, organic brain syndrome, emotional or mental illness, and specific learning disability; or (c) an impairment that is episodic or in remission if it would substantially limit a major life activity when active.  Physical or mental impairment includes, but is not limited to, contagious and noncontagious diseases and conditions such as the following: orthopedic, visual, speech, and hearing impairments, and cerebral palsy, epilepsy, muscular dystrophy, multiple sclerosis, cancer, heart disease, diabetes, intellectual disability, emotional illness, dyslexia and other specific learning disabilities, Attention Deficit Hyperactivity Disorder, Human Immunodeficiency Virus infection (whether symptomatic or asymptomatic), tuberculosis, drug addiction, and alcoholism.

 

  1. Procedures for Grievances/Complaints Alleging Discrimination on the Basis of Disability

A.  Any eligible person, including any student, parent/guardian, staff member or other employee who feels that he/she has been discriminated against on the basis of disability (including differential treatment, harassment and retaliation) may submit a written complaint to the district’s designated Section 504/ADA Coordinator (see contact information below) within thirty (30) school days of the alleged occurrence. Complaints by students and/or parents/guardians alleging discrimination involving students will be investigated under these procedures; complaints by employees or other non-students will be investigated under Administrative Regulation 4005. 

 

B.  Timely reporting of complaints facilitates the prompt investigation and resolution of such complaints. If a complaint is filed relating to alleged discrimination occurring more than thirty (30) school days after the alleged occurrence, the Board’s ability to investigate the allegations may be limited by the passage of time. Therefore, complaints received after thirty (30) school days of the alleged occurrence shall be investigated to the extent possible, given the passage of time and the impact on available information, witnesses and memory.  If a complaint is made verbally, the individual taking the complaint will reduce the complaint to writing. 

 

C.  At any time, when a complaint involves discrimination that is directly related to a claim regarding the identification, evaluation or educational placement of a student under Section 504, the complainant may request that the Section 504/ADA Coordinator submit the complaint directly to an impartial hearing officer and request a due process hearing in accordance with Section III.D. Complaints regarding a student’s rights with respect to his/her identification, evaluation or educational placement shall be addressed in accordance with the procedures set forth below in Section III.

 

D.  Retaliation against any individual who complains pursuant to the Board’s policy and regulations listed herein is strictly prohibited. The district will not tolerate any retaliation that occurs as a result of the good faith reporting or complaint of disability-based discrimination or as a result of an individual’s participation or cooperating in the investigation of a complaint.  The district will take necessary actions to prevent retaliation as a result of filing a complaint or the participation in an investigation of a complaint.  

 

[NOTE:  Districts should note that Section 504 does not provide a statute of limitations for filing grievances/complaints with the district.  We recommend that districts encourage prompt reporting by suggesting that complaints be filed within thirty (30) school days in order to facilitate timely resolution of potential disputes.]

 

E.  If the Section 504/ADA Coordinator is the subject of the complaint, the complaint should be submitted directly to the Superintendent who may conduct the investigation or appoint a designee to conduct the investigation in accordance with these procedures. If the Superintendent is the subject of the complaint, the Board shall designate an appropriate party to conduct the investigation in accordance with these procedures.

 

F.  Complaints will be investigated promptly. Timeframes may be extended as needed given the complexity of the investigation, availability of individuals with relevant information and other extenuating circumstances.  Confidentiality will be maintained by all persons involved in the investigation to the extent possible.

 

G.  If a disability discrimination complaint raises a concern about bullying behavior, the Section 504 Coordinator shall notify the Safe School Climate Specialist or designee who shall coordinate any bullying investigation with the Section 504 Coordinator, so as to ensure that any such bullying investigation complies with the requirements of applicable Board policies.

 

H.  The complaint should contain the following information:

 

  1. The name of the complainant;
  2. The date of the complaint;
  3. The date(s) of the alleged discrimination;
  4. The names of any witnesses or individuals relevant the complaint;
  5. A detailed statement describing the circumstances in which the alleged discrimination occurred; and
  6. The remedy requested.

 

                  However, all complaints will be investigated to the extent possible, even if such information is not included in the complaint.  In such circumstances, additional information may be requested by the investigator as part of the investigation process.

 

I.  Upon receipt of the complaint, the individual investigating the complaint shall:

 

  1. Provide a copy of the written complaint to the Superintendent of Schools;
  2. Meet separately with the complainant and the respondent within ten (10) school days to discuss the nature of the complaint, identify individuals the complainant and respondent believe have relevant information, and obtain any relevant documents the complainant may have;
  3. Provide the complainant and the respondent with a copy of the applicable Board Section 504/ADA Policy and these administrative regulations;
  4. Consider whether and which interim measures might be appropriate for an alleged victim and the respondent pending the outcome of the District’s investigation;
  5. Conduct an investigation of the factual basis of the complaint that is adequate, reliable, and impartial, including conducting interviews with individuals with information and review of documents relevant to the complaint;
  6. Maintain confidentiality to the extent practicable throughout the investigative process in accordance with state and federal law;
  7. Communicate the outcome of the investigation in writing to the complainant, and to the respondent (to the extent permitted by state and federal confidentiality requirements), within fifteen (15) school days from the date the complaint was received by the Section 504/ADA Coordinator or Superintendent. The written notice shall include a finding whether the complaint was substantiated and if so, shall identify how the district will remedy any identified violations of Section 504/ADA.  The investigator may extend this deadline for no more than fifteen (15) additional school days if needed to complete the investigation.  The complainant and the respondent shall be notified of any such extension.
  8. If a complaint is made during summer recess, the complaint will be reviewed and addressed as quickly as possible given the availability of staff and/or other individuals who may have information relevant to the complaint, and no later than fifteen (15) school days after the start of the following school year. The complainant and the respondent will receive notice if the investigation has been impeded by the summer recess, and interim measures may be implemented as necessary (see sub-paragraph 4);
  9. Ensure that appropriate corrective action is taken whenever allegations are verified. When allegations are verified, ensure that measures to remedy the effects of the discrimination and prevent its recurrence are appropriately considered, and offered, when appropriate.  Corrective action should include steps to avoid continuing discrimination.
  10. In the event the investigator concludes that there is no violation of Section 504/ADA, the district may attempt to resolve the complainant’s ongoing concerns, if possible.

 

J.  If the complainant or the respondent is not satisfied with the findings and conclusions of the investigation, the appealing party may request review and reconsideration of the conclusion of the complaint within thirty (30) days of receipt of the written outcome. In requesting review, the appealing party must submit the complaint, the written outcome of the complaint, and explain why he/she believes the factual information relied upon by the investigator was incomplete, the analysis of the facts was incorrect, and/or the appropriate legal standard was not applied, and how this information would change the investigator’s determination in the case.  Failure to provide all such information may result in the denial of the review.

 

            Upon review of a written request from the appealing party, the Superintendent shall review the investigative results of the investigator and determine if further action and/or investigation is warranted.  Such action may include consultation with the investigator and other relevant witnesses, a meeting with appropriate individuals to attempt to resolve the complaint or a decision affirming or overruling the investigator’s conclusions or findings.  The Superintendent shall provide written notice to the appealing party and the other party of his/her decision within ten (10) school days following the receipt of the written request for review.  When a written request for review is received during summer recess, the Superintendent conduct the review as quickly as possible given the availability of staff and/or other individuals who may have information relevant to the review, and no later than ten (10) school days after the start of the following school year.  The Superintendent’s decision shall be final.

 

 

III.       Grievance/Complaint Resolution Procedures for Complaints Involving a Student’s Identification, Evaluation or Educational Placement

 

Complaints regarding a student’s identification, evaluation or educational placement shall generally be handled using the procedures described below.  However, at any time, the complainant may request that the Section 504/ADA Coordinator submit the complaint directly to an impartial hearing officer, and request a hearing in accordance with the provisions of subsection D (below). 

 

  1. Submission of Complaint to Section 504/ADA Coordinator

 

  1. In order to facilitate the prompt investigation of complaints, any complaint regarding a student’s identification, evaluation or educational placement under Section 504 should be forwarded to the district’s Section 504/ADA Coordinator (see contact information below) within thirty (30) school days of the alleged date that the dispute regarding the student’s identification, evaluation and/or education placement arose.  Timely reporting of complaints facilitates the resolution of potential educational disputes.

 

[NOTE:  Districts should note that Section 504 does not provide a statute of limitations for filing complaints.  We recommend that districts encourage prompt reporting by suggesting that complaints be filed within thirty (30) days in order to facilitate timely resolution of educational disputes.]

 

  1. The complaint concerning a student’s identification, evaluation or educational placement should contain the following information:

 

  1. Full name of the student, age, and grade level;
  2. Name of parent(s);
  3. Address and relevant contact information for parent/complainant;
  4. Date of complaint;
  5. Specific areas of disagreement relating to the student’s identification, evaluation and/or placement; and
  6. Remedy requested.

 

            However, all complaints will be investigated to the extent possible even if such information is not included in the written complaint.  In such circumstances, additional information may be requested by the investigator as part of the investigation process.

 

  1. Complaints will be investigated promptly within timeframes identified below. Timeframes may be extended as needed given the complexity of the investigation, availability of individuals with relevant information and other extenuating circumstances. 

 

  1. Upon receipt of the complaint, the Section 504/ADA Coordinator shall:

 

  1. Forward a copy of the complaint to the Superintendent of Schools;

 

  1. Meet with the complainant within ten (10) school days to discuss the nature of his/her concerns and determine if an appropriate resolution can be reached, or whether interim measures may be appropriate. If a complaint is made during summer recess, the complaint will be reviewed and addressed as quickly as possible given the availability of staff and other individuals who may have information relevant to the complaint, and no later than ten (10) school days after the start of the following school year;

 

  1. If, following such a meeting, further investigation is deemed necessary, the Section 504/ADA Coordinator shall promptly investigate the factual basis for the complaint, consulting with any individuals reasonably believed to have relevant information, including the student and/or complainant; and

 

  1. Communicate the results of his/her investigation in writing to the complainant and any persons named as parties to the complaint (to the extent permitted by state and federal confidentiality requirements) within fifteen (15) school days from the date the complaint was received by the Section 504/ADA Coordinator.

 

  1. In the event that that the Section 504/ADA Coordinator has a conflict of interest that prevents him/her from serving in this role, the complaint shall be forwarded to the Superintendent who shall appoint an investigator who does not have a conflict of interest.

 

  1. Review by Superintendent of Schools

 

  1. If the complainant is not satisfied with the findings and conclusions of the investigation, the appealing party may present the complaint and written outcome to the Superintendent for review and reconsideration within thirty (30) calendar days of receiving the findings. This process provides an opportunity for the appealing party to bring information to the Superintendent’s attention that would change the outcome of the investigation.  In submitting the complaint and written outcome for review, the appealing party must explain why he/she believes the factual information relied upon by the investigator was incomplete, the analysis of the facts was incorrect, and/or the appropriate legal standard was not applied, and how this information would change the investigator’s determination in the case.  Failure to provide all such information may result in the denial of the review.

 

  1. Upon review of a written request from the appealing party, the Superintendent shall review the investigative results of the investigator and determine if further action and/or investigation is warranted. Such action may include consultation with the investigator and other relevant witnesses, a meeting with appropriate individuals to attempt to resolve the complaint or a decision affirming or overruling the investigator’s conclusions or findings.  The Superintendent shall provide written notice to the appealing party of his/her decision within ten (10) school days following the receipt of the written request for review, or if the request is received during summer recess, as quickly as possible but no later than ten (10) school days after the start of the following school year.

 

  1. If the complainant is not satisfied with the Superintendent’s decision or proposed resolution, he/she may request that the Superintendent submit the matter to a neutral mediator or to an impartial hearing officer. This request for mediation or a hearing should be made within fifteen (15) school days of the Superintendent’s decision. 
  2. Mediation Procedures:

 

  1. A parent/guardian or student aged 18 or older may request mediation with a neutral mediator to attempt to resolve a disagreement with the decisions made by the professional staff of the school district with respect to the identification, evaluation or educational placement of the student.

 

  1. A request for mediation regarding a student’s identification, evaluation or educational placement under Section 504 should be forwarded to the district’s Section 504/ADA Coordinator within thirty (30) school days of the alleged date that the dispute regarding the student’s identification, evaluation, and/or education placement arose or within fifteen (15) school days of the Superintendent’s decision in reviewing a complaint handled through the grievance/complaint procedure described in Section III.B, above. Mediation shall only occur by mutual agreement of the parties.

 

  1. The request for mediation concerning a disagreement relating to a student’s identification, evaluation or educational placement should contain the following information:

 

  1. Full name of the student, age, and grade level;
  2. Name of parent(s);
  3. Address and relevant contact information for parent/complainant;
  4. Date of complaint;
  5. Specific areas of disagreement relating to the student’s identification, evaluation and/or placement; and
  6. Remedy requested.

 

  1. Upon receipt of a request for mediation, the Section 504/ADA Coordinator shall:

 

  1. Forward a copy of the request for mediation to the Superintendent of Schools;
  2. Inform the parent/guardian or student 18 years old or older as to whether the district agrees to mediation in writing;
  • If the district agrees to mediation, the Board shall retain a neutral mediator who is knowledgeable about the requirements of Section 504/ADA and has an understanding of a free appropriate public education (“FAPE”) under Section 504 and the distinctions between and among Section 504, the ADA and the Individuals with Disabilities Education Act (“IDEA”).
  1. If the district does not agree to mediation, the Section 504/ADA Coordinator shall inform the parent/guardian or student aged 18 or older of their right to request an impartial hearing.

 

  1. The mediator shall inform all parties involved of the date, time and place of the mediation and of the right to have legal counsel or other representation at the complainant’s own expense, if desired.

 

  1. The mediator shall meet with the parties jointly, or separately, as determined by the mediator, and shall facilitate a voluntary settlement of the dispute between the parties, if possible.

 

  1. All statements, offers, or discussions and/or information shared during the mediation process, but not available from other means, shall be confidential, and may not be used in a subsequent hearing or other administrative or judicial proceeding related to the disagreement that is the subject of the mediation.

 

  1. If the parties are not able to reach a voluntary settlement of the dispute, the complainant may request an impartial hearing, as described below.

 

  1. Impartial Hearing Procedures:

 

An impartial due process hearing is available to a parent/guardian of a student, or a student aged 18 years of age or older who disagrees with the decisions made by the professional staff of the school district with respect to the identification, evaluation or educational placement of the student, or otherwise makes a claim of discrimination relating to the identification, evaluation or educational placement of the student.

 

  1. The request for a due process hearing concerning a disagreement relating to a student’s identification, evaluation or educational placement should contain the following information:

 

  1. Full name of the student, age, and grade level;
  2. Name of parent(s);
  3. Address and relevant contact information for parent/complainant;
  4. Date of complaint;
  5. Specific areas of disagreement relating to the student’s identification, evaluation and/or placement; and
  6. Remedy requested.

 

  1. Upon receipt of a request for an impartial due process hearing, the Board shall retain an impartial hearing officer. The impartial hearing officer must be someone who is knowledgeable about the requirements of Section 504/ADA and has an understanding of a free appropriate public education (“FAPE”) under Section 504 and the distinctions between and among Section 504, the ADA and the Individuals with Disabilities Education Act (“IDEA”).

 

  1. The impartial hearing office shall schedule a pre-hearing conference with the District and the parent(s) or student aged 18 years of age or older (and/or legal counsel for the student) to identify the issue(s) for hearing, set the hearing schedule and address other administrative matters related to the hearing, including the option for mediation.

 

  1. The impartial hearing officer shall inform all parties involved of the date, time and place of the hearing and of the right to present witnesses, other evidence and to be represented by legal counsel at each party’s own expense, if desired.

 

  1. The impartial hearing officer shall hear all aspects of the complainant’s complaint concerning the identification, evaluation or educational placement of the student and shall reach a decision within forty-five (45) school days of receipt of the request for hearing. The decision shall be presented in writing to the complainant and to the Section 504/ADA Coordinator.  The impartial hearing officer’s decision shall be final.

 

  1. An impartial hearing officer under Section 504 does not have jurisdiction to hear claims alleging discrimination, harassment or retaliation based on an individual’s disability unless such a claim is directly related to a claim regarding the identification, evaluation, or educational placement of a student under Section 504.

 

  1. The time limits noted herein may be extended for good cause shown for reasons including, but not limited to, permitting more time for thorough review of the record, presentation of evidence or opportunity for resolution.

 

  1. Drug/Alcohol Violations

 

           If a student with a disability violates the Board’s policies relative to the use or possession of illegal drugs or alcohol, the Board may take disciplinary action against such student for his/her illegal use or possession of drugs or alcohol to the same extent that the Board would take disciplinary action against nondisabled students.  Such disciplinary action is not subject to the complaint or due process procedures outlined above.

 

 

  1. The Section 504/ADA Coordinator for this district is:

 

Director of the Office of Pupil Personnel Programs

Meriden Public Schools

22 Liberty Street

Meriden, CT 06450

Telephone: 203-630-4177

 

  1. Complaints to Federal Agencies

 

At any time, the complainant has the right to file a formal complaint with the U.S. Department of Education, Office for Civil Rights, 8th Floor, 5 Post Office Square, Suite 900, Boston, MA  02109-0111 (TELEPHONE NUMBER (617) 289-0111); http://www2.ed.gov/about/offices/list/ocr/docs/howto.html. 

 

November 6, 2013

April 28, 2015

November 19, 2019

Approved 11/19/2019
Previous Policy Number: AD1-E

SECTION 504 MEETING NOTICE

5010.1(E)

/uploads/Exhibit_5010_1_E_Section_504_MeetingNoticeForm.pdf

Approved 11/19/2019
Previous Policy Number:

WORKSHEET FOR MANIFESTATION DETERMINATION

5010.10(E)

/uploads/5010-10-E_Section_504_WorksheetManifestationDetermination.pdf

Approved 11/19/2019
Previous Policy Number:

SECTION 504-NOTICE OF PARENT/STUDENT RIGHTS THE REHABILITATION ACT OF 1973

5010.11 (E)

                                                                                                                        Regulation 5010.11 (E)

[School districts are required by law to provide notice of parent/student rights under § 504.  Reference to ADA is also included in this notice because there is overlap between § 504 and the ADA.  This suggested notice is not part of the model policy, but must be disseminated annually to parents.  We recommend inclusion of this notice within your student handbook.]

                       

/uploads/5010-11_E-Notice_of_Parent-Student_Rights__Section_504.pdf

11/19/2019

 

 

 

Approved 11/19/2019
Previous Policy Number:

SECTION 504/ADA EMPLOYEE REQUEST FOR ACCOMMODATION

5010.11(E)

SECTION 504/ADA EMPLOYEE REQUEST FOR ACCOMMODATION

Approved 11/6/2013
Previous Policy Number:

SECTION 504 PLAN

5010.2(E)

/uploads/Exhibit_5010_2_E_Section_504.pdf

Approved 11/19/2019
Previous Policy Number:

Section 504 Student Eligibility Determination Worksheet

5010.3(E)

/uploads/Exhibit_5010_3_E_Section_504_StudentEligibilityDeterminationWorksheet.pdf

Approved 11/19/2019
Previous Policy Number:

Section 504 Student Eligibility Determination Worksheet/Meeting Summary

5010.4(E)

/uploads/Exhibit_5010_4_E_Secton_504_StudentEligibilityDeterminationWorksheetMeetingSummary.pdf


Approved 11/19/2019
Previous Policy Number:

Section 504 Request for Mediation/Hearing

5010.5(E)

/uploads/Exhibit_5010_5_E_Section_504_RequestMediationHearingForm.pdf

Approved 11/19/2019
Previous Policy Number: 5010.5(E)

SECTION 504 DISCRIMINATION COMPLAINT FORM

5010.6(E)

/uploads/Exhibit_5010_6_E_Section_504-ADA_GrievanceComplaintForm.pdf

Approved 11/19/2019
Previous Policy Number:

AGREEMENT TO CHANGE SECTION 504 PLAN WITHOUT CONVENING A SECTION 504 MEETING

5010.7(E)

/uploads/Exhibit_5010_7_E_Section_504Plan_Agreement_to_ChangeSection_504Plan.pdf

Approved 11/19/2019
Previous Policy Number:

NOTICE AND CONSENT TO CONDUCT A SECTION 504 EVALUATION/RE-EVALUATION

5010.8(E)

/uploads/5010-8_E_Section_504_Notice_Consent_Conduct_a_Section504.pdf

Approved 11/19/2019
Previous Policy Number:

NOTICE AND CONSENT TO PROVIDE SECTION 504 ACCOMMODATIONS/SERVICES

5010.9(E)

/uploads/Exhibits_5010_9-E-Section_504_NoticePlacementSection504_Accommodations.pdf

Approved 11/19/2019
Previous Policy Number:

POLICY REGARDING SEX DISCRIMINATION AND SEXUAL HARASSMENT (STUDENTS)

5020

POLICY REGARDING SEX DISCRIMINATION AND SEXUAL HARASSMENT (STUDENTS)

It is the policy of the Board of Education that any form of sex discrimination or sexual harassment is prohibited, whether by students, Board employees or third parties subject to the control of the Board.  Students, Board employees and third parties are expected to adhere to a standard of conduct that is respectful of the rights of students.  Any student or employee who engages in conduct prohibited by this policy shall be subject to disciplinary action.

The Superintendent of Schools shall develop Administrative Regulations implementing this Policy.

Definitions

Sex discrimination occurs when a person, because of his or her sex, is denied participation in or the benefits of any education program receiving federal financial assistance.

Sexual harassment:  In a school setting, sexual harassment is conduct that 1) is sexual in nature; 2) is unwelcome; and 3) denies or limits a student’s ability to participate in or benefit from a school’s educational program.  Sexual harassment can be verbal, nonverbal or physical.  Although not an exhaustive list, the following are examples of sexual conduct prohibited by this policy:

1.  Statements or other conduct indicating that a student’s submission to, or rejection of, sexual overtures or advances will affect the student’s grades and/or other academic progress.

2.  Unwelcome attention and/or advances of a sexual nature, including verbal comments, sexual invitations, leering and physical touching.

3.  Display of sexually suggestive objects, or use of sexually suggestive or obscene remarks, invitations, letters, emails, text messages, notes, slurs, jokes, pictures, cartoons, epithets or gestures.

4.  Touching of a sexual nature or telling sexual or dirty jokes.

5.  Transmitting or displaying emails or websites of a sexual nature.

6.  Using computer systems, including email, instant messaging, text messaging, blogging or the use of social networking websites, or other forms of electronic communications, to engage in any conduct prohibited by this policy.

Procedure

It is the express policy of the Board of Education to encourage victims of sex discrimination or sexual harassment to report such claims.  Students are encouraged to promptly report complaints of sex discrimination or sexual harassment to the appropriate personnel, as set forth in the Administrative Regulations implementing this Policy.  The district will investigate such complaints promptly and will take corrective action where appropriate.  The district will maintain confidentiality to the extent appropriate.  The district will not tolerate any reprisals or retaliation that occur as a result of the good faith reporting of charges of sexual harassment or sex discrimination.  Any such reprisals or retaliation will result in disciplinary action against the retaliator.

The school district will periodically provide staff development for district administrators and periodically distribute this Policy and the implementing Administrative Regulations to staff and students in an effort to maintain an environment free of sexual harassment and sex discrimination.

Legal References:    United States Constitution, Article XIV
Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681, et seq.
Title IX of the Education Amendments of 1972, 34 C.F.R § 106.1, et seq.
Gebser v. Lago Vista Independent School District, 524 U.S. 274 (1998)
Davis v. Monroe County Board of Education, 526 U.S. 629 (1999)
Office for Civil Rights, U.S. Department of Education, Revised Sexual Harassment Guidance:  Harassment of Students by School Employees, Other Students, or Third Parties, 66 Fed. Reg. 5512 (Jan. 19, 2001).
Constitution of the State of Connecticut, Article I, Section 20.


ADOPTED: November 6, 2013

Approved 11/6/2013
Previous Policy Number:

COMPLAINT FORM REGARDING SEX DISCRIMINATION AND SEXUAL HARASSMENT (STUDENTS)

5020(E)

COMPLAINT FORM REGARDING SEX DISCRIMINATION AND SEXUAL HARASSMENT (STUDENTS)

Approved 11/6/2013
Previous Policy Number:

ADMINISTRATIVE REGULATIONS REGARDING SEX DISCRIMINATION AND SEXUAL HARASSMENT (STUDENTS)

5020(R)

It is the policy of the Board of Education that any form of sex discrimination or sexual harassment is forbidden, whether by students, Board employees or third parties subject to the control of the board.  Students, Board employees and third parties are expected to adhere to a standard of conduct that is respectful of the rights of students.  Any student or employee who engages in conduct prohibited by the Board’s sex discrimination and sexual harassment policy shall be subject to disciplinary action.

Definitions

Sex discrimination occurs when a person, because of his or her sex, is denied participation in or the benefits of any education program receiving federal financial assistance.

Sexual harassment:  In a school setting, sexual harassment is conduct that 1) is sexual in nature; 2) is unwelcome; and 3) denies or limits a student’s ability to participate in or benefit from a school’s educational program.  Sexual harassment can be verbal, nonverbal or physical.  Although not an exhaustive list, the following are examples of sexual conduct prohibited by this policy:

  1. Statements or other conduct indicating that a student’s submission to, or rejection of, sexual overtures or advances will affect the student’s grades and/or other academic progress.
  2. Unwelcome attention and/or advances of a sexual nature, including verbal comments, sexual invitations, leering and physical touching.
  3. Display of sexually suggestive objects, or use of sexually suggestive or obscene remarks, invitations, letters, emails, text messages, notes, slurs, jokes, pictures, cartoons, epithets or gestures.
  4. Touching of a sexual nature or telling sexual or dirty jokes.
  5. Transmitting or displaying emails or websites of a sexual nature.
  6. Using computer systems, including email, instant messaging, text messaging, blogging or the use of social networking websites, or other     forms of electronic communications, to engage in any conduct prohibited  by this policy.


Complaint Procedure

  1. It is the express policy of the Board of Education to encourage victims of sex discrimination or sexual harassment to promptly report such claims.  Timely reporting of complaints facilitates the investigation and resolution of such complaints.
  2. As soon as a student feels that he or she has been subjected to sex discrimination or sexual harassment, he/she should make a written complaint to the building principal, or his/her designee.  The student will be provided a copy of the Board’s policy and regulation and made aware of his or her rights.
  3. The complaint should state the:
    1. Name of the complainant,
    2. Date of the complaint,
    3. Date(s) of the alleged harassment/discrimination,
    4. Name(s) of the harasser(s) or discriminator(s),
    5. Location where such harassment/discrimination occurred,
    6. Names of any witness(es) to the harassment/discrimination, and
    7. Detailed statement of the circumstances constituting the alleged harassment/discrimination.
  4. Any student who makes an oral complaint of harassment or sex discrimination to any of the above-mentioned personnel will be provided a copy of this regulation and will be requested to make a written complaint pursuant to the above procedure.  In appropriate circumstances, due to the age of the student making the complaint, a parent or school administrator may be permitted to fill out the form on the student’s behalf.
  5. If the complainant is a minor student, the person to whom the complaint is given should consider whether a child abuse report should be completed in accordance with the Board's policy on the Reports of Suspected Child Abuse or Neglect of Children.
  6. All complaints are to be forwarded immediately to the building principal or designee unless that individual is the subject of the complaint, in which case the complaint should be forwarded directly to the Superintendent of Schools or designee.  In addition, a copy of any complaint filed under this policy shall be forwarded to the Title IX Coordinator.
  7. Upon receipt of a sexual harassment or sex discrimination complaint, the Title IX Coordinator shall either promptly commence an investigation of the complaint, or shall designate a school administrator to investigate the complaint.  The Title IX Coordinator or designee shall consult with all individuals reasonably believed to have relevant information, including the complainant, the alleged harasser/discriminator and any witnesses to the conduct.  The investigation shall be carried on discreetly, maintaining confidentiality insofar as possible while still conducting an effective and thorough investigation.  
  8. The Title IX Coordinator or designee shall make a written report summarizing the results of the investigation and proposed disposition of the matter.  Consistent with state and federal law and as deemed appropriate by the Title IX Coordinator or designee, the findings of the investigation shall be shared with persons involved in the investigation.
  9. If the student complainant or the alleged harasser/discriminator is dissatisfied with the findings of the investigation, he or she may file a written appeal to the Title IX Coordinator, or, if he or she conducted the investigation, to the Superintendent of Schools, who shall review the Title IX Coordinator or designee's written report, the information collected by the Title IX Coordinator or designee together with the recommended disposition of the complaint to determine whether the alleged conduct constitutes sexual harassment or sex discrimination.  The Title IX Coordinator or Superintendent of Schools may also investigate the complaint further.  After completing this review, the Title IX Coordinator or Superintendent of Schools shall respond to the complainant, in writing, as soon as possible.


If after a thorough investigation, there is reasonable cause to believe that sexual harassment or sex discrimination has occurred, the district shall take appropriate corrective action in an effort to ensure that the harassment/discrimination ceases and will not recur.

Retaliation against any individual who complains pursuant to the Board’s policy and regulations is strictly prohibited.  The district will take actions necessary to prevent retaliation as a result of filing a complaint.   

Copies of this regulation will be distributed to all students.

Title IX Coordinator

The Title IX Coordinator for the Meriden Board of Education is:
Director of the Office of Pupil Personnel Programs
         22 Liberty Street
         Meriden, CT  06450
         203-630-4177


Updated:  November 6, 2013


 

 

Approved 11/6/2013
Previous Policy Number: 5020(E)

BULLYING PREVENTION AND INTERVENTION POLICY

5030

Policy Number:  5030

 

BULLYING PREVENTION AND INTERVENTION POLICY

 

            The Meriden Board of Education is committed to creating and maintaining an educational environment that is physically, emotionally and intellectually safe and thus free from teen dating violence, bullying, harassment and discrimination.  In accordance with state law and the Board’s Safe School Climate Plan, the Board expressly prohibits any form of bullying behavior on school grounds; at a school-sponsored or school-related activity, function or program, whether on or off school grounds; at a school bus stop; on a school bus or other vehicle owned, leased or used by a local or regional board of education; or through the use of an electronic device or an electronic mobile device owned, leased or used by Board of Education.

 

            The Board also prohibits any form of bullying behavior outside of the school setting if such bullying (i) creates a hostile environment at school for the student against whom such bullying was directed, (ii) infringes on the rights of the student against whom such bullying was directed at school, or (iii) substantially disrupts the education process or the orderly operation of a school.  Discrimination and/or retaliation against an individual who reports or assists in the investigation of an act of bullying is likewise prohibited.

 

            Students who engage in bullying behavior or teen dating violence shall be subject to school discipline, up to and including expulsion, in accordance with the Board's policies on student discipline, suspension and expulsion, and consistent with state and federal law. 

 

            For purposes of this policy, “Bullying” means the repeated use by one or more students of a written, oral or electronic communication, such as cyberbullying, directed at or referring to another student attending school in the same school district, or a physical act or gesture by one or more students repeatedly directed at another student attending school in the same school district, that:

 

1)         causes physical or emotional harm to such student or damage to such student’s property;

 

2)         places such student in reasonable fear of harm to himself or herself, or of damage to his or her property;

 

            3)         creates a hostile environment at school for such student;

 

            4)         infringes on the rights of such student at school; or

 

            5)         substantially disrupts the education process or the orderly operation of a school.

 

            Bullying shall include, but not be limited to, a written, verbal or electronic communication or physical act or gesture based on any actual or perceived differentiating characteristics, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity and expression, socioeconomic status, academic status, physical appearance, or mental, physical, developmental or sensory disability, or by association with an individual or group who has or is perceived to have one or more of such characteristics.

 

 

For purposes of this policy, "Cyberbullying" means any act of bullying through the use of the Internet, interactive and digital technologies, cellular mobile telephone or other mobile electronic devices or any electronic communications.

 

For purposes of this policy, “Teen Dating Violence” means any act of physical, emotional or sexual abuse, including stalking, harassing and threatening, that occurs between two students who are currently in or who have recently been in a dating relationship.

            Consistent with the requirements under state law, the Meriden Board of Education authorizes the Superintendent or his/her designee(s), along with the Safe School Climate Coordinator, to be responsible for developing and implementing a Safe School Climate Plan in furtherance of this policy.  As provided by state law, such Safe School Climate Plan shall include, but not be limited to provisions which: 

 

(1)        Enable students to anonymously report acts of bullying to school employees and require students and the parents or guardians of students to be notified at the beginning of each school year of the process by which students may make such reports;

 

(2)        enable the parents or guardians of students to file written reports of suspected bullying;

 

(3)        require school employees who witness acts of bullying or receive reports of bullying to orally notify the safe school climate specialist, or another school administrator if the safe school climate specialist is unavailable, not later than one school day after such school employee witnesses or receives a report of bullying, and to file a written report not later than two school days after making such oral report;

 

(4)        require the safe school climate specialist to investigate or supervise the investigation of all reports of bullying and ensure that such investigation is completed promptly after receipt of any written reports made under this section and that the parents or guardians of the student alleged to have committed an act or acts of bullying and the parents or guardians of the student against whom such alleged act or acts were directed receive prompt notice that such investigation has commenced;

 

(5)        require the safe school climate specialist to review any anonymous reports, except that no disciplinary action shall be taken solely on the basis of an anonymous report;

 

(6)        include a prevention and intervention strategy for school employees to deal with bullying and teen dating violence;

 

(7)        provide for the inclusion of language in student codes of conduct concerning bullying;

 

(8)        require each school to notify the parents or guardians of students who commit any verified acts of bullying and the parents or guardians of students against whom such acts were directed not later than forty-eight hours after the completion of the investigation;

 

(9)        require each school to invite the parents or guardians of a student against whom such act was directed to a meeting to communicate to such parents or guardians the measures being taken by the school to ensure the safety of the student against whom such act was directed and policies and procedures in place to prevent further acts of bullying;

 

(10)      require each school to invite the parents or guardians of a student who commits any verified act of bullying to a meeting, separate and distinct from the meeting required in subdivision (9) above, to discuss specific interventions undertaken by the school to prevent further acts of bullying;

 

(11)      establish a procedure for each school to document and maintain records relating to reports and investigations of bullying in such school and to maintain a list of the number of verified acts of bullying in such school and make such list available for public inspection, and annually report such number to the Department of Education and in such manner as prescribed by the Commissioner of Education;

 

(12)      direct the development of case-by-case interventions for addressing repeated incidents of bullying against a single individual or recurrently perpetrated bullying incidents by the same individual that may include both counseling and discipline;

 

(13)      prohibit discrimination and retaliation against an individual who reports or assists in the investigation of an act of bullying;

 

(14)      direct the development of student safety support plans for students against whom an act of bullying was directed that address safety measures the school will take to protect such students against further acts of bullying;

 

(15)      require the principal of a school, or the principal's designee, to notify the appropriate local law enforcement agency when such principal, or the principal's designee, believes that any acts of bullying constitute criminal conduct;

 

(16)      prohibit bullying (A) on school grounds, at a school-sponsored or school-related activity, function or program whether on or off school grounds, at a school bus stop, on a school bus or other vehicle owned, leased or used by a local or regional board of education, or through the use of an electronic device or an

electronic mobile device owned, leased or used by the local or regional board of education, and (B) outside of the school setting if such bullying (i) creates a hostile environment at school for the student against whom such bullying was directed, (ii) infringes on the rights of the student against whom such bullying was

directed at school, or (iii) substantially disrupts the education process or the orderly operation of a school;

 

(17)      require, at the beginning of each school year, each school to provide all school employees with a written or electronic copy of the school district's safe school climate plan; and

 

(18)      require that all school employees annually complete the training described in Conn. Gen. Stat. §10-220a.

 

The notification required pursuant to subdivision (8) (above) and the invitation required pursuant to subdivisions (9) and (10) (above) shall include a description of the response of school employees to such acts and any consequences that may result from the commission of further acts of bullying.  Any information provided under this policy or accompanying Safe School Climate Plan shall be provided in accordance with the confidentiality restrictions imposed under the Family Educational Rights Privacy Act ("FERPA") and the district's Confidentiality and Access to Student Information policy and regulations. 

 

            The Meriden Board of Education shall submit its Safe School Climate Plan to the Department of Education for review and approval. Not later than thirty (30) calendar days after approval by the Department, the Board shall make such plan available on the Board's and each individual school in the school district's web site and ensure that the Safe School Climate Plan is included in the school district's publication of the rules, procedures and standards of conduct for schools and in all student handbooks.

 

Legal References:

Conn. Gen. Stat. 10-145a

Conn. Gen. Stat. 10-145o

Conn. Gen. Stat. 10-220a

Conn. Gen. Stat. § 10-222d

Conn. Gen. Stat. 10-222g

Conn. Gen. Stat. 10-222h

Conn. Gen. Stat. §§ 10-233a through 10-233f

 

Public Act 14-172, “An Act Concerning Employment Opportunities Through Education And Ensuring Safe School Climates”

 

Public Act 14-232, “An Act Concerning The Review And Approval Of Safe School Climate Plans By The Department Of Education And A Student Safety Hotline                Feasibility Study”

Public Act 14-234, “An Act Concerning Domestic Violence and Sexual Assault”

Policy Adopted:          September 17, 2002

Date Amended:          December 5, 2006

Date Amended:          September 1, 2009

Date Amended:          November 15, 2011

Date Amended:          November 6, 2013

Date Amended:          August 19, 2014

Date Amended:          April 28, 2015

 

Previous Policy Number: AL

Previous Policy Number 5031

           

Approved 4/28/2015
Previous Policy Number:

REPORT OF SUSPECTED BULLYING BEHAVIORS

5030(E)

REPORT OF SUSPECTED BULLYING BEHAVIORS

Approved 11/6/2013
Previous Policy Number:

SAFE SCHOOL CLIMATE PLAN

5030(R)

Policy Number:  5030 (R)

 

SAFE SCHOOL CLIMATE PLAN

 

The Board is committed to creating and maintaining a physically, emotionally, and intellectually safe educational environment free from bullying, teen dating violence, harassment and discrimination.  In order to foster an atmosphere conducive to learning, the Board has developed the following Safe School Climate Plan, consistent with state law and Board Policy.  This Plan represents a comprehensive approach to addressing bullying, cyberbullying and teen dating violence and sets forth the Board’s expectations for creating a positive school climate and thus preventing, intervening, and responding to incidents of bullying and teen dating violence. 

 

Bullying behavior and teen dating violence are strictly prohibited, and students who are determined to have engaged in such behavior are subject to disciplinary action, which may include suspension or expulsion from school.  The district’s commitment to addressing bullying behavior and teen dating violence, however, involves a multi-faceted approach, which includes education and the promotion of a positive school climate in which bullying will not be tolerated by students or school staff.

 

I.          Prohibition Against Bullying and Retaliation

 

A.        The Board expressly prohibits any form of bullying behavior and teen dating violence on school grounds; at a school-sponsored or school-related activity, function or program whether on or off school grounds; at a school bus stop; on a school bus or other vehicle owned, leased or used by a local or regional board of education; or through the use of an electronic device or an electronic mobile device owned, leased or used by Board of Education.

 

B.        The Board also prohibits any form of bullying behavior outside of the school setting if such bullying (i) creates a hostile environment at school for the student against whom such bullying was directed, (ii) infringes on the rights of the student against whom such bullying was directed at school, or (iii) substantially disrupts the education process or the orderly operation of a school;

 

C.        The Board further prohibits any form of teen dating violence outside of the school setting if such violence substantially disrupts the educational process;

 

D.        In addition to prohibiting student acts that constitute bullying, the Board also prohibits discrimination and/or retaliation against an individual who reports or assists in the investigation of an act of bullying.

 

E.         Students who engage in bullying behavior or teen dating violence in violation of Board Policy and the Safe School Climate Plan shall be subject to school discipline, up to and including expulsion, in accordance with the Board's policies on student discipline, suspension and expulsion, and consistent with state and federal law. 

 

II.        Definition of Bullying

 

A.        “Bullying” means the repeated use by one or more students of a written, oral, or electronic communication, such as cyberbullying, directed at or referring to another student attending school in the same district, or a physical act or gesture by one or more students repeatedly directed at another student attending school in the same school district, that:

 

            1.         causes physical or emotional harm to such student or damage to such student’s property;

 

            2.         places such student in reasonable fear of harm to himself or herself, or of damage to his or her property;

 

            3.         creates a hostile environment at school for such student;

 

            4.         infringes on the rights of such student at school; or

 

            5.         substantially disrupts the education process or the orderly operation of a school.

 

B.        Bullying shall include, but not be limited to, a written, verbal or electronic communication or physical act or gesture based on any actual or perceived differentiating characteristics, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity and expression, socioeconomic status, academic status, physical appearance, or mental, physical, developmental or sensory disability, or by association with an individual or group who has or is perceived to have one or more of such characteristics.

 

III.       Other Definitions

 

A.        "Cyberbullying" means any act of bullying through the use of the Internet, interactive and digital technologies, cellular mobile telephone or other mobile electronic devices or any electronic communications.

 

B.        "Electronic communication" means any transfer of signs, signals, writing, images, sounds, data or intelligence of any nature transmitted in whole or in part by a wire, radio, electromagnetic, photoelectronic or photo-optical system;

 

C.        "Hostile environment" means a situation in which bullying among students is sufficiently severe or pervasive to alter the conditions of the school climate;

 

D.        "Mobile electronic device" means any hand-held or other portable electronic equipment capable of providing data communication between two or more individuals, including, but not limited to, a text messaging device, a paging device, a personal digital assistant, a laptop computer, equipment that is capable of playing a video game or a digital video disk, or equipment on which digital images are taken or transmitted;

 

E.         "Outside of the school setting" means at a location, activity or program that is not school related, or through the use of an electronic device or a mobile electronic device that is not owned, leased or used by a local or regional board of education;

 

F.         "Prevention and intervention strategy" may include, but is not limited to, (1) implementation of a positive behavioral interventions and supports process or another evidence-based model approach for safe school climate or for the prevention of bullying identified by the Department of Education, (2) school rules prohibiting bullying, harassment and intimidation and establishing appropriate consequences for those who engage in such acts, (3) adequate adult supervision of outdoor areas, hallways, the lunchroom and other specific areas where bullying is likely to occur, (4) inclusion of grade-appropriate bullying education and prevention curricula in kindergarten through high school, (5) individual interventions with the bully, parents and school employees, and interventions with the bullied child, parents and school employees, (6) school-wide training related to safe school climate, (7) student peer training, education and support, and (8) promotion of parent involvement in bullying prevention through individual or team participation in meetings, trainings and individual interventions.

 

G.        "School climate" means the quality and character of school life with a particular focus on the quality of the relationships within the school community between and among students and adults.

 

H.        "School employee" means (1) a teacher, substitute teacher, school administrator, school superintendent, guidance counselor, psychologist, social worker, nurse, physician, school paraprofessional or coach employed by a local or regional board of education or working in a public elementary, middle or high school; or (2) any other individual who, in the performance of his or her duties, has regular contact with students and who provides services to or on behalf of students enrolled in a public elementary, middle or high school, pursuant to a contract with the local or regional board of education.

 

I.          “School-Sponsored Activity” shall mean any activity conducted on or off school property (including school buses and other school-related vehicles) that is sponsored, recognized or authorized by the Board of Education.

 

J.          “Teen dating violence” means any act of physical, emotional or sexual abuse, including stalking, harassing and threatening, that occurs between two students who are currently in or who have recently been in a dating relationship.

 

IV.       Leadership and Administrative Responsibilities

 

A.        Safe School Climate Coordinator

 

            The Superintendent shall appoint, from existing school district staff, a District Safe School Climate Coordinator (“Coordinator”).  The Coordinator shall:

           

                        1.         be responsible for implementing the district’s Safe School Climate Plan (“Plan”);

 

                        2.         collaborate with Safe School Climate Specialists, the Board, and the Superintendent to prevent, identify and respond to bullying in district schools;

 

                        3.         provide data and information, in collaboration with the Superintendent, to the Department of Education regarding bullying;

 

                        4.         meet with Safe School Climate Specialists at least twice during the school year to discuss issues relating to bullying the school district and to make recommendations concerning amendments to the district’s Plan.

 

            B.        Safe School Climate Specialist

 

                        The Principal of each school (or principal’s designee) shall serve as the Safe School Climate Specialist.  The Safe School Climate Specialist shall investigate or supervise the investigation of reported acts of bullying and act as the primary school official responsible for preventing, identifying and responding to reports of bullying in the school.

 

V.        Development and Review of Safe School Climate Plan

 

A.        The Principal of each school shall establish a committee or designate at least one existing committee (“Committee”) in the school to be responsible for developing and fostering a safe school climate and addressing issues relating to bullying in the school.  Such committee shall include at least one parent/guardian of a student enrolled in the school, as appointed by the school principal.

 

B.        The Committee shall:  1) receive copies of completed reports following bullying investigations; 2) identify and address patterns of bullying among students in the school; 3) implement the provisions of the school security and safety plan, if applicable, regarding the collection, evaluation and reporting of information relating to instances of disturbing or threatening behavior that may not meet the definition of bullying, 4) review and amend school policies relating to bullying; 5) review and make recommendations to the Coordinator regarding the Safe School Climate Plan based on issues and experiences specific to the school; 6) educate students, school employees and parents/guardians on issues relating to bullying; 7) collaborate with the Coordinator in the collection of data regarding bullying; and 8) perform any other duties as determined by the Principal that are related to the prevention, identification and response to school bullying.

 

C.        Any parent/guardian serving as a member of the Committee shall not participate in any activities which may compromise the confidentiality of any student,

            including, but not limited to receiving copies of investigation reports, or identifying or addressing patterns of bullying among students in the school.

 

D.        The Board of Education shall approve the Safe School Climate Plan developed pursuant to Board policy and submit such plan to the Department of Education. Not later than thirty (30) calendar days after approval by the Board, the Board shall make such plan available on the Board's and each individual school in the school district's web site and ensure that the Safe School Climate Plan is included in the school district's publication of the rules, procedures and standards of conduct for schools and in all student handbooks. 

 

VI.       Procedures for Reporting and Investigating Complaints of Bullying

 

A.        Students and parents (or guardians of students) may file written reports of bullying.  Written reports of bullying shall be reasonably specific as to the basis for the report, including the time and place of the alleged conduct, the number of incidents, the target of the suspected bullying, and the names of potential witnesses.  Such reports may be filed with any building administrator and/or the Safe School Climate Specialist (i.e. building principal), and all reports shall be forwarded to the Safe School Climate Specialist for review and actions consistent with this Plan.

 

B.        Students may make anonymous reports of bullying to any school employee.  Students may also request anonymity when making a report, even if the student’s identity is known to the school employee.  In cases where a student requests anonymity, the Safe School Climate Specialist or his/her designee shall meet with the student (if the student’s identity is known) to review the request for anonymity and discuss the impact that maintaining the anonymity of the complainant may have on the investigation and on any possible remedial action.  All anonymous reports shall be reviewed and reasonable action will be taken to address the situation, to the extent such action may be taken that does not disclose the source of the report, and is consistent with the due process rights of the student(s) alleged to have committed acts of bullying.  No disciplinary action shall be taken solely on the basis of an anonymous report.

 

C.        School employees who witness acts of bullying or receive reports of bullying shall orally notify the Safe School Climate Specialist or another school administrator if the Safe School Climate Specialist is unavailable, not later than one (1) school day after such school employee witnesses or receives a report of bullying.  The school employee shall then file a written report not later than two (2) school days after making such oral report.

 

D.        The Safe School Climate Specialist shall be responsible for reviewing any anonymous reports of bullying and shall investigate or supervise the investigation of all reports of bullying and ensure that such investigation is completed promptly after receipt of any written reports.  The Safe School Climate Specialist shall also be responsible for promptly notifying the parents or guardians of the student alleged to have committed an act or acts of bullying, and the parents or guardians of the student against whom such alleged act or acts were directed, that an investigation has commenced. 

 

            In order to allow the district to adequately investigate complaints filed by a student or parent/guardian, the parent of the student suspected of being bullied should be asked to provide consent to permit the release of that student’s name in connection with the investigation process, unless the student and/or parent has requested anonymity.

 

E.         In investigating reports of bullying, the Safe School Climate Specialist or designee will consider all available information known, including the nature of the allegations and the ages of the students involved.  The Safe School Climate Specialist will interview witnesses, as necessary, reminding the alleged perpetrator and other parties that retaliation is strictly prohibited and will result in disciplinary action.

 

VII.     Responding to Verified Acts of Bullying

 

A.        Following investigation, if acts of bullying are verified, the Safe School Climate Specialist or designee shall notify the parents or guardians of the students against whom such acts were directed as well as the parents or guardians of the students who commit such acts of bullying of the finding not later than forty-eight hours after the investigation is completed.  This notification shall include a description of the school’s response to the acts of bullying.  In providing such notification, however, care must be taken to respect the statutory privacy rights of other students, including the perpetrator of such bullying.  The specific disciplinary consequences imposed on the perpetrator, or personally identifiable information about a student other than the parent/guardian’s own child, may not be disclosed except as provided by law.

 

B.        In any instance in which bullying is verified, the Safe School Climate Specialist or designee shall invite the parents or guardians of the student against whom such act was directed to a meeting to communicate the measures being taken by the school to ensure the safety of the student/victim and policies and procedures in place to prevent further acts of bullying.  The Safe School Climate Specialist or designee shall also invite the parents or guardians of a student who commits any verified act of bullying to a meeting, separate and distinct from the previously described meeting, to discuss specific interventions undertaken by the school to prevent further acts of bullying.  The invitation may be made simultaneous with the notification described above in Section VII.A.

 

C.        If bullying is verified, the Safe School Climate Specialist or designee shall develop a student safety support plan for any student against whom an act of bullying was directed.  Such support plan will include safety measures to protect against further acts of bullying.

 

D.        A specific written intervention plan shall be developed to address repeated incidents of bullying against a single individual or recurrently perpetrated bullying incidents by the same individual.  The written intervention plan may include counseling, discipline and other appropriate remedial actions as determined by the Safe School Climate Specialist or designee, and may also incorporate a student safety support plan, as appropriate.

 

            E.         Notice to Law Enforcement

 

                        If the Principal of a school (or his/her designee) reasonably believes that any act of bullying constitutes a criminal offense, he/she shall notify appropriate law enforcement.  Notice shall be consistent with the Board’s obligations under state and federal law and Board policy regarding the disclosure of personally identifiable student information.  In making this determination, the Principal or his/her designee, may consult with the school resource officer, if any, and other individuals the principal or designee deems appropriate. 

 

F.         If a bullying complaint raises a concern about discrimination or harassment on the basis of a legally protected classifications (such as race, religion, color, national origin, sex, sexual orientation, age, disability or gender identity or expression), the Safe School Climate Specialist or designee shall also coordinate any investigation with other appropriate personnel within the district as appropriate (e.g. Title IX Coordinator, Section 504 Coordinator etc.).

 

VIII.    Teen Dating Violence

A.        The school strictly prohibits, and takes very seriously any instances of, teen dating violence, as defined above.  The school recognizes that teen dating violence may take many different forms and may also be considered bullying and/or sexual harassment.

B.        Students and parents (or guardians of students) may bring verbal or written complaints regarding teen dating violence to any building administrator.  The building administrator shall review and address the complaint, which may include referral of the complaint to the Safe School Climate Specialist and/or Title IX Coordinator.

C.        Prevention and intervention strategies concerning teen dating violence shall be implemented in accordance with Section X below.  Discipline, up to and including expulsion, may be imposed against the perpetrator of teen dating violence, whether such conduct occurs on or off campus, in accordance with Board policy and consistent with federal and state law.

IX.       Documentation and Maintenance of Log

 

A.        Each school shall maintain written reports of bullying, along with supporting documentation received and/or created as a result of bullying investigations, consistent with the Board’s obligations under state and federal law.  Any educational record containing personally identifiable student information pertaining to an individual student shall be maintained in a confidential manner, and shall not be disclosed to third parties without written prior written consent of a parent, guardian or eligible student, except as permitted under Board policy and state and federal law. 

 

B.        The Principal of each school shall maintain a list of the number of verified acts of bullying in the school and this list shall be available for public inspection upon request.  Consistent with district obligations under state and federal law regarding student privacy, the log shall not contain any personally identifiable student information, or any information that alone or in combination would allow a reasonable person in the school community to identify the students involved.  Accordingly, the log should be limited to basic information such as the number of verified acts, name of school and/or grade level and relevant date.  Given that any determination of bullying involves repeated acts, each investigation that results in a verified act of bullying for that school year shall be tallied as one verified act of bullying unless the specific actions that are the subject of each report involve separate and distinct acts of bullying.  The list shall be limited to the number of verified acts of bullying in each school and shall not set out the particulars of each verified act, including, but not limited to any personally identifiable student information, which is confidential information by law.

 

            C.        The Principal of each school shall report the number of verified acts of bullying in the school annually to the Department of Education in such manner as prescribed by the Commissioner of Education.

 

X.        Other Prevention and Intervention Strategies

 

  1.       Bullying behavior and teen dating violence can take many forms and can vary        dramatically in the nature of the offense and the impact the behavior may have on    the victim and other students.  Accordingly, there is no one prescribed response to    verified acts of bullying or to teen dating violence.  While conduct that rises to the level of “bullying” or “teen dating violence,” as defined above, will generally        warrant traditional disciplinary action against the perpetrator of such bullying or     teen dating violence, whether and to what extent to impose disciplinary action       (e.g., detention, in-school suspension, suspension or expulsion) is a matter for the   professional discretion of the building principal (or responsible program        administrator or his/her designee).  No disciplinary action may be taken solely on     the basis of an anonymous complaint of bullying.  As discussed below, schools         may also consider appropriate alternative to traditional disciplinary sanctions,       including age-appropriate consequences and other restorative or remedial       interventions. 

 

B.        A specific written intervention plan shall be developed to address repeated incidents of bullying against a single individual or recurrently perpetrated bullying incidents by the same individual. This plan may include safety provisions, as described above, for students against whom acts of bullying have been verified and may include other interventions such as counseling, discipline, and other appropriate remedial or restorative actions as determined by the responsible administrator.

 

C.        The following sets forth possible interventions which may also be utilized to enforce the Board’s prohibition against bullying and teen dating violence:

 

            i.          Non-disciplinary interventions

 

When verified acts of bullying are identified early and/or when such verified acts of bullying do not reasonably require a disciplinary response, students may be counseled as to the definition of bullying, its prohibition, and their duty to avoid any conduct that could be considered bullying.  Students may also be subject to other forms of restorative discipline or remedial actions, appropriate to the age of the students and nature of the behavior.

 

If a complaint arises out of conflict between students or groups of students, peer or other forms of mediation may be considered.  Special care, however, is warranted in referring such cases to peer mediation.  A power imbalance may make the process intimidating for the victim and therefore inappropriate.  In such cases, the victim should be given additional support.  Alternatively, peer mediation may be deemed inappropriate to address the concern.

 

When an act or acts of teen dating violence are identified, the students involved may be counseled as to the seriousness of the conduct, the prohibition of teen dating violence, and their duty to avoid any such conduct.  Students may also be subject to other forms of restorative discipline or remedial actions, appropriate to the age of the students and nature of the behavior.

 

 

ii.         Disciplinary interventions

 

When acts of bullying teen dating violence occur, and a disciplinary response is warranted, students are subject to

the full range of disciplinary consequences.  Anonymous complaints of bullying, however, shall not be the basis for disciplinary action.

 

In-school suspension and suspension may be imposed only after informing the accused perpetrator of the reasons for the proposed suspension and giving him/her an opportunity to explain the situation, in accordance with the Board’s Student Discipline policy. 

 

Expulsion may be imposed only after a hearing before the Board of Education, a committee of the Board or an impartial hearing officer designated by the Board of Education in accordance with the Board’s Student Discipline policy.  This consequence shall normally be reserved for serious incidents of bullying and teen dating violence, and/or when past interventions have not been successful in eliminating bullying behavior. 

 

iii.        Interventions for bullied students and victims of teen dating violence

The building principal (or other responsible program administrator) or his/her designee shall intervene in order to address incidents of bullying or teen dating violence against a single individual.  Intervention strategies for a bullied student or victim of teen dating violence may include the following:

 

  1. Referral to a school counselor, psychologist or other appropriate social or mental health service;
  2. Increased supervision and monitoring of student to observe and intervene in bullying situations or instances of teen dating violence;
  3. Encouragement of student to seek help when victimized or witnessing victimization;
  4. Peer mediation or other forms of mediation, where appropriate;
  5. Student Safety Support plan;
  6. Restitution and/or restorative interventions; and

 

  1. Periodic follow-up by the Safe School Climate Specialist and/or Title IX Coordinator with the bullied student or victim of teen dating violence.

iv.        General Prevention and Intervention Strategies

In addition to the prompt investigation of complaints of bullying and direct intervention when acts of bullying are verified, other district actions may ameliorate potential problems with bullying in school or at school-sponsored activities.  Additional district actions may also ameliorate potential problems with teen dating violence.  While no specific action is required, and school needs for specific prevention and intervention strategies may vary from time to time, the following list of potential prevention and intervention strategies shall serve as a resource for administrators, teachers and other professional employees in each school.  Such prevention and intervention strategies may include, but are not limited to:

 

  1. School rules prohibiting bullying, teen dating violence, harassment  and intimidation and establishing appropriate consequences for those who engage in such acts;

 

  1. Adequate adult supervision of outdoor areas, hallways, the lunchroom and other specific areas where bullying or teen dating violence are likely to occur;

 

  1. Inclusion of grade-appropriate bullying and teen dating violence education and prevention curricula in kindergarten through high school, which may include instruction regarding building safe and positive school communities including developing healthy relationships and preventing dating violence as deemed appropriate for older students;

 

  1. Individual interventions with the perpetrator, parents and school employees, and interventions with the bullied student, parents and school employees;

 

  1. School-wide training related to safe school climate, which training may include Title IX/Sexual harassment training, Section 504/ADA Training, cultural diversity/multicultural education or other training in federal and state civil rights legislation or other topics relevant to safe school climate;

 

  1. Student peer training, education and support; and

 

  1. Promotion of parent involvement in bullying prevention through individual or team participation in meetings, trainings and individual interventions;

 

  1. Implementation of a positive behavioral interventions and supports process or another evidence-based model approach for safe school climate or for the prevention of bullying and teen dating violence, including any such program identified by the Department of Education;

 

  1. Respectful responses to bullying and teen dating violence concerns raised by students, parents or staff;

 

  1. Planned professional development programs addressing prevention and intervention strategies, which training may include school violence prevention, conflict resolution and prevention of bullying and teen dating violence, with a focus in evidence based practices concerning same;

 

  1. Use of peers to help ameliorate the plight of victims and include them in group activities;

 

  1. Avoidance of sex-role stereotyping;

 

  1. Continuing awareness and involvement on the part of school employees and parents with regards to prevention and intervention strategies;

 

  1. Modeling by teachers of positive, respectful, and supportive behavior toward students;

 

  1. Creating a school atmosphere of team spirit and collaboration that promotes appropriate social behavior by students in support of others;

 

  1. Employing classroom strategies that instruct students how to work together in a collaborative and supportive atmosphere;

 

  1. Culturally competent school-based curriculum focusing on social-emotional learning, self-awareness and self-regulation.

 

D.        In addition to prevention and intervention strategies, administrators, teachers and other professional employees may find opportunities to educate students about   bullying and help eliminate bullying behavior through class discussions, counseling, and reinforcement of socially-appropriate behavior.  Administrators,      teachers and other professional employees should intervene promptly whenever         they observe mean-spirited student conduct, even if such conduct does not meet   the formal definition of “bullying.”

 

E.         Funding for the school-based bullying intervention and school climate improvement strategy may originate from public, private, federal or philanthropic sources.

XI.       Improving School Climate

The Meriden Public School District recognizes that a positive school climate is critical in reducing or eliminating bullying conduct in all schools. The measures described in this Safe School Climate Plan are designed to promote a positive school climate.  Successful implementation of the plan involves a partnership among administrators, teachers, staff, parents, students and community partners to promote positive school climates.  This plan is subject to periodic review and revision to assure that it effectively promotes a positive school climate.  All members of the school community are encouraged to participate in that effort by conveying to the Safe School Climate Coordinator their questions, concerns and recommendations regarding this plan and its implementation.  Annually, each school in Meriden shall review its own Safe School Climate plan in order to meet the requirements of this District Plan.

 

XII.     Annual Notice and Training

 

            A.        Students, and parents or guardians of students shall be notified annually of the process by which students may make reports of bullying.

 

            B.        The Board shall provide for the inclusion of language in student codes of conduct concerning bullying.

 

            C.        At the beginning of each school year, each school shall provide all school employees with a written or electronic copy of the school district’s safe school climate plan and require that all school employees annually complete training on the identification, prevention and response to bullying as required by law.

 

XIII.    School Climate Assessments

 

Biennially, the Board shall require each school in the district to complete an assessment using the school climate assessment instruments, including surveys, approved and disseminated by the Connecticut State Department of Education.  The Board shall collect the school climate assessments for each school in the district and submit such assessments to the Connecticut State Department of Education.

 

 

Legal References:

Conn. Gen. Stat. § 10-222d

Conn. Gen. Stat. §§ 10-233a through 10-233f

Connecticut State Department of Education Circular Letter C-8,

Series 2008-2009 (March 16, 2009)

 

            Public Act 14-172, “An Act Concerning Improving Employment Opportunities Through Education And Ensuring Safe School Climates”

 

Public Act 14-232, “An Act Concerning The Review And Approval Of Safe School Climate Plans By The Department Of Education And A Student Safety Hotline Feasibility Study”

Public Act 14-234, “An Act Concerning Domestic Violence And Sexual Assault”

 

 

Approved:       December 5, 2006

Amended:       September 1, 2009

Amended:       November 15, 2011

Amended:       August 19, 2014

Amended:       April 28, 2015

 

Previous Policy Number: 5131 (R)

Approved 4/28/2015
Previous Policy Number: 5131(R)

INTERNAL INVESTIGATION NOTES

5030.1(E)

INTERNAL INVESTIGATION NOTES

Approved 11/6/2013
Previous Policy Number:

MERIDEN PUBLIC SCHOOLS REPORT OF BULLYING FORM/INVESTIGATION SUMMARY

5030.2(E)

MERIDEN PUBLIC SCHOOLS REPORT OF BULLYING FORM/INVESTIGATION SUMMARY

Approved 11/6/2013
Previous Policy Number:

Meriden Public Schools Report of Bullying/Consent to Release Student Information

5030.3(E)

Meriden Public Schools Report of Bullying/Consent to Release Student Information

Approved 11/6/2013
Previous Policy Number:

PHYSICAL ACTIVITY, UNDIRECTED PLAY AND STUDENT DISCIPLINE

5035

PHYSICAL ACTIVITY, UNDIRECTED PLAY AND STUDENT DISCIPLINE

 

It is the policy of the Meriden Board of Education (the Board) to promote the health and well-being of district students by encouraging healthy lifestyles including promoting physical exercise and activity as part of the school day.

Prohibition on Deprivation of Physical Exercise Period or Undirected Play Period as a Form of Discipline:

For elementary school students, the Board includes a time of not less than twenty (20) minutes in total, during the regular school day, to be devoted to physical exercise, except that a planning and placement team (“PPT”) may develop a different schedule for students requiring special education and related services.

The administration may include additional time, beyond the twenty minutes required for physical exercise, devoted to undirected play during the regular school day for elementary school students.

In an effort to promote physical exercise and undirected play, the Board prohibits school employees from disciplining elementary school students by preventing them from participating in the full 20 minutes of time devoted to physical exercise or additional time devoted to undirected play during the regular school day, except in instances where the student’s behavior poses a health and/or safety concern or as determined by a student’s Section 504 or planning and placement team.

Prohibition on Compulsion of Physical Activity as a Form of Discipline:

 For all students, the Board prohibits school employees from disciplining students by requiring students to engage in physical activity as a form of discipline during the regular school day.

Definition:

For the purposes of this policy, a “school employee” is defined as (1) a teacher, substitute teacher, school administrator, school superintendent, guidance counselor, school counselor, psychologist, social worker, nurse, physician, school paraprofessional or coach employed by the Board or working in the district schools, or (2) any other individual who, in the performance of his or her duties, has regular contact with students and who provides services to or on behalf of students enrolled in the district schools pursuant to a contract with the Board. 

 

Disciplinary Action for Failure to Follow Policy:

Any employee who fails to comply with the requirements of this policy may be subject to discipline, up to and including termination of employment.  Any contracted individual who provides services to or on behalf of students enrolled in the district and who fails to comply with the requirements of this policy may be subject to having his/her contract for services suspended by the district.

 

Legal References:

Connecticut General Statutes:

                        Public Act 19-173.  An Act Concerning the Inclusion of Additional Time Devoted to Undirected Play to the Regular School Day.

 

  • 10-221o       Lunch periods.  Recess. Boards to adopt policies addressing the limitations of physical exercise

 

  • 10-221u Boards to adopt policies addressing the use of physical activity as discipline

 

ADOPTED:    11/19/2019

Approved 11/19/2019
Previous Policy Number:

PHYSICAL ACTIVITY, UNDIRECTED PLAY AND STUDENT DISCIPLINE

5035

 

PHYSICAL ACTIVITY, UNDIRECTED PLAY AND STUDENT DISCIPLINE

It is the policy of the Meriden Board of Education (the Board) to promote the health and well-being of district students by encouraging healthy lifestyles including promoting physical exercise and activity as part of the school day.

Prohibition on Deprivation of Physical Exercise Period or Undirected Play Period as a Form of Discipline:

For elementary school students, the Board includes a time of not less than twenty (20) minutes in total, during the regular school day, to be devoted to physical exercise, except that a planning and placement team (“PPT”) may develop a different schedule for students requiring special education and related services.

The administration may include additional time, beyond the twenty minutes required for physical exercise, devoted to undirected play during the regular school day for elementary school students.

In an effort to promote physical exercise and undirected play, the Board prohibits school employees from disciplining elementary school students by preventing them from participating in the full 20 minutes of time devoted to physical exercise or additional time devoted to undirected play during the regular school day, except in instances where the student’s behavior poses a health and/or safety concern or as determined by a student’s Section 504 or planning and placement team.

Prohibition on Compulsion of Physical Activity as a Form of Discipline:

For all students, the Board prohibits school employees from disciplining students by requiring students to engage in physical activity as a form of discipline during the regular school day.

Definition:

For the purposes of this policy, a “school employee” is defined as (1) a teacher, substitute teacher, school administrator, school superintendent, guidance counselor, school counselor, psychologist, social worker, nurse, physician, school paraprofessional or coach employed by the Board or working in the district schools, or (2) any other individual who, in the performance of his or her duties, has regular contact with students and who provides services to or on behalf of students enrolled in the district schools pursuant to a contract with the Board. 

Disciplinary Action for Failure to Follow Policy:

Any employee who fails to comply with the requirements of this policy may be subject to discipline, up to and including termination of employment.  Any contracted individual who provides services to or on behalf of students enrolled in the district and who fails to comply with the requirements of this policy may be subject to having his/her contract for services suspended by the district.

Legal References:

Connecticut General Statutes:

                        Public Act 19-173.  An Act Concerning the Inclusion of Additional Time Devoted to Undirected Play to the Regular School Day.

  • 10-221o       Lunch periods.  Recess. Boards to adopt policies                                          addressing the limitations of physical exercise
  • 10-221u Boards to adopt policies addressing the use of physical                                activity as discipline

 

ADOPTED:    11/19/2019

Approved 11/19/2019
Previous Policy Number:

TRANSFERS AND WITHDRAWALS

5040

Transfers and Withdrawals

Assignment of Students to Schools and Classes

 

Assignment of students to elementary, middle and high schools will be according to the school attendance areas as established by the Board.

 

The assignment of students to classes is made by the principal or designee with the assistance of the guidance staff.

 

 

Elementary Schools, Middle Schools, Grades Nine and Ten

 

Pupils are assigned to the school of the designated school attendance area where their parents reside.  Exceptions to this rule may be granted by the Superintendent or his/her designee in the following instances:

 

            when an educationally related recommendation is made by a principal or     supervisor to   the effect that the pupil should attend school in another school attendance area;

 

when a medically related recommendation is made by a physician to the effect that the pupil should attend school in another school attendance area;

 

when a student transfers because of family relocation is to be made before the close of the first marking period or after the close of the third marking period; in this instance, the pupil may be permitted to begin the year at the new school or complete the year at the former school; and

 

when, in the judgment of the Superintendent or designee, an undue family hardship would result from having the pupil attend school in the designated school attendance area.

 

Grades Eleven and Twelve

 

Students who move out-of-district after having completed grades nine and ten at Platt or Maloney respectively will be allowed to continue at that school if they so choose.

 

Students are advised to complete the term at the school they are attending.  Pupils who move just prior to or during the two weeks at the end of a term known as “Test Weeks” should make every effort to take term tests in the school which they have been attending.

 

Parents must report promptly to the school administration any changes of home address.  Failure to do so may result in denial of option privileges.

 

In all instances of parent or student initiated requests, the parent or student shall assume all transportation responsibilities.

 

All granted requests are for one year only.  Any extension requires yearly application.

 

 

Approved April 28, 2981

Amended August 19, 2014

 

Previous Policy Number: IB5 

Approved 8/19/2014
Previous Policy Number: IB5

Procedures for School Initiated Student Transfer Between High Schools

5040.1 (R)

PROCEDURES FOR SCHOOL-INITIATED STUDENT TRANSFER

BETWEEN HIGH SCHOOLS

 

On occasion, it has been desirable to consider the transfer of a student from one high school to the other for social, academic or other unique reasons as outlined in Board policy.

In order to ensure full communication between both schools in such instances, a case conference is to be held with regard to the student in question.  The school initiating such a request should schedule the conference and invite a representative from the intended receiving school to participate.  Once a decision has been made to recommend transfer, the Associate Superintendent for Instruction shall be consulted for authorization.

 

 

Date Approved:          October 8, 1980

 

Amended:                    August 19, 2014

 


Previous Policy Number: IB5-R 

Approved 8/19/2014
Previous Policy Number: IB5-R

RESIDENCY REQUIREMENTS

5050

Non-Resident Students

 

The Meriden Board of Education will consider granting admission to non-resident students for tuition into the Meriden Public Schools for compelling reasons as recommended by the Superintendent of Schools.  

 

A non-resident student is defined as any student whose parents’ or legal guardians’ permanent residence is not within the City of Meriden.  A non-resident student over the age of eighteen is defined as any student whose permanent residence is not within the City of Meriden.

 

Enrollment of non-resident students will be limited to the following:

 

1.         Students attending the Meriden Public Schools by special action of the Meriden Board of Education.

 

2.         Parents/guardians who provide evidence that they are in the process of building or buying a home within the City of Meriden and have firm plans to move in prior to November 1 of that school year who wish to enroll their children in one of the districts’ schools at the beginning of the school year will be permitted to do so without payment of tuition for the months of September and October.  If the parents/guardians have not become permanent residents by October 31, their child’s continued enrollment will be approved only upon payment of the tuition rate established by the Meriden Board of Education from the beginning date of the child’s/children’s entrance into the Meriden Public Schools.  Payment will be required starting November 2.  Tuition charges will continue for a maximum of 90 days at which time the child/children shall be withdrawn.

 

3.         Meriden resident parents who establish residence outside Meriden on or after the first day of the fourth quarter marking period of the Meriden Public Schools for any school year may seek to continue, through written request to the Superintendent, their child/children in attendance in any Meriden Public Schools class operated by the Meriden Board of Education without payment of tuition.  The Superintendent may, in his/her discretion, approve such a request.

 

4.         All non-resident applicants are accepted on a "space available" status, provided they exhibit and maintain positive academic and behavioral standards.

 

5.         The Meriden Public Schools reserves the right to exclude any non-resident student, other provisions of this policy notwithstanding, if in the judgment of the Superintendent of Schools or his/her designee it is in the best interest of the school system to do so.

 

6.         All non-resident students and their parent(s)/guardian(s) will be responsible for providing transportation to and from school, unless otherwise determined necessary under applicable law for students eligible for special education.

 

7.         The regulation does not obligate the Board of Education to provide special education programs or services or create unique programs for students.  If a non-resident student is enrolled or continued in the Meriden Public Schools, and such child is eligible for services under the Individuals with Disabilities Education Act (“IDEA”), the Meriden Public Schools shall not act as the local education agency for such child.  In instances where special or additional services are provided for a non-resident student, a supplemental tuition or fee may be charged based upon the actual costs associated with providing the special or additional services.

 

 

 

APPROVED:   August 7, 1990

Amended:        February 7, 2012

Amended:       August 19, 2014

 

Previous Policy Number: IB 6

Approved 8/19/2014
Previous Policy Number: IB6

Non-Resident Students

5050.1(R)



Residency Requirements

 

Any child who is a resident of the City of Meriden is entitled to school accommodations in the City of Meriden.  Students are eligible for school accommodations if they reach the age of five on or before January 1 in any school year.  The right to school accommodations ends with high school graduation or attainment of age twenty-one, whichever comes first. In addition, children between the ages of three and five years old may be entitled to school accommodations, in accordance with Connecticut General Statutes § 10-76a and § 10-76d, as determined by the placement and planning team process.  No child shall be enrolled in school until the criteria of age and residency are met.

The City of Meriden is required to provide school accommodations to students who are permanent residents of Meriden.  For the purposes of determining those students entitled to the privileges described above, the following definitions of resident student shall apply:

 

1.         Any child residing with his or her custodial parent or parents, or in the       custody of a legally appointed guardian or guardians, within the          boundaries of the City of Meriden; or

 

2.         A legally emancipated minor or a student 18 years of age or older who is residing independently within the boundaries of the City of Meriden.

 

3.         In accordance with Connecticut General Statutes § 10-186, any child residing with parent(s) or guardian(s) or any emancipated minor residing in a domicile that is situated on a City line.

 

Residency must be permanent, provided without pay and not for the sole purpose of obtaining school accommodations.  The burden of proof in determining student residency shall be on the party claiming residency. 

For the purposes of determining “permanent residency” and whether such residency is “provided without pay,” the Board of Education and administration will require one of the following:

1.         The student permanently resides with his or her parent(s)/guardian(s) who are residents of the City of Meriden.  Parents/guardians of students transferring to the Meriden schools for the first time, or registering for the first time, must submit evidence of Meriden residency on the Verification of Residence form, using such evidence as follows:

 

 

 

 

a.         Deed to home, current mortgage bill, homeowner's property tax      statement

b.         Escrow papers or signed mortgage commitment

c.         Homeowner's insurance policy (policy must be current and in         effect)

d.         Rental agreement showing student(s) name

 

AND

            a.         Current utility bill or home telephone bill

            b.         Automobile insurance

            c.         Bank or credit card statement

            d.         Current paycheck stub with address of residence

 

2.         The parent/guardian must establish that his or her child resides in Meriden with “relatives or nonrelatives” under the following conditions:

            a.         Residency with another person is intended to be permanent;

            b.         Residency is provided without pay from the child’s family;

            c.         Residency is not for the sole purpose of obtaining school    accommodations in Meriden Public Schools;

            d.         The other person signs a notarized affidavit (Host’s Statement) that           your child is residing with them;

            e.         The parent/guardian submits a notarized Parent’s Statement and Residency Affidavit.

3.         The student is placed in the City of Meriden by a state agency in accordance with Connecticut General Statutes § 10-253.  However, if the placement is made in a private residential facility, the district in which the student would otherwise be attending school is financially responsible for the student’s education. 

4.         The student is an emancipated minor, who shall submit appropriate court documents regarding the emancipation decree as well as evidence of Meriden residency.

 

The decision regarding the residency status of any student shall be made by the Superintendent of Schools (or his/her designee).  If, in the opinion of the superintendent/designee or the Meriden Board of Education, a student resides in Meriden for the primary purpose of obtaining school accommodations, or if the student has not established permanent residency, that student shall not be permitted to be enrolled or to continue enrollment in the Meriden Public Schools.

 

A number of factors have been enumerated in court cases that may be relevant to a determination of residency.  These may include, but are not limited to:

1.         Where the majority of the student’s clothing and personal possessions are located;

 

2.         Addresses used for driver’s license, voting registration, selective service registration, and motor vehicle registration;

 

3.         Where the student attends religious services;

 

4.         Place of club affiliations, e.g., cub scouts, boy scouts, etc.;

 

5.         Residence of child’s immediate family;

 

6.         Where the child spends substantial time when school is not in session;

 

7.         The degree of responsibility that the person with whom the child resides has over the child’s daily and general affairs, e.g., ability to consent to school trips and medical treatment, attend parent-teacher conferences, receive report cards, etc.;

 

8.         Number of days the child is residing in City;

 

9.         The location of schools attended previously;

 

10.      The place to which the child would go if such child left or were not permitted to attend school in Meriden;

 

11.      The purpose for which the child has come to Meriden;

 

12.      Who supplies the majority of support for the child’s welfare.

 

 

Placement Out Of Regular Attendance Area

 

Plans for class sizes, staffing and allocation of resources among schools at each level, as well as transportation schedules, are based on enrollment projections, which already account for movement of families within the City.  To insure equitability among schools, students are expected to attend the elementary and middle school in the attendance area for their address.  A waiver for attendance in another Meriden district may be granted under the certain circumstances provided the waiver does not have a negative impact on enrollment/class-size or scheduling at the affected schools.  [Please see IB5.]

 

Homeless Children and Youth

In accordance with federal law, the Meriden Board of Education does not permit discrimination against, segregation of, or stigmatization of, homeless children and youth.  School enrollment of homeless children and youth may not be denied or delayed due to lack of any documents normally required for enrollment.  [Please see Administrative Regulations Regarding Homeless Children and Youth.]

Rights of Appeal for Denial of Residency

When denial of educational accommodation is made on the basis of residency, the parent/guardian, an emancipated minor, or pupil 18 years of age or older, shall be informed in writing of his or her right to due process and to request a hearing by the Board of Education in accordance with Connecticut General Statutes, Section 10-186(b)(1).

Entitlement to free school accommodations for students applying for enrollment or attending the Meriden Public Schools shall be determined in accordance with state law and Meriden Board of Education policy as set forth in the following procedures:

1.         In the event the administration seeks denial of admission or disenrollment         under any such provisions, the school administration shall conduct an   investigation and, upon the approval of and/or consultation with the             superintendent/designee, provide a statement of the basis for a     determination of ineligibility, notice of the right to a hearing, and             notification to the board under whose jurisdiction the investigator believes           the child’s schooling belongs.

 

 

2.         Notice to the child who is over eighteen, or to an emancipated minor, or to a parent/guardian shall be, by certified mail, return receipt requested, or service delivered by hand, and shall include a request that said child's parent/guardian notify the board of his or her intention to request a hearing in writing within ten (10) school days of receipt of notice.  In the case of a request for a hearing on disenrollment, such notice shall inform the child or parent/guardian of his or her right to request that the child continue attending the Meriden Public Schools pending the hearing.  If no such request is received in ten (10) school days, the child will be denied admission or be enrolled.

3.         In the event that a hearing is requested, the Board of Education shall conduct a hearing in accordance with the provisions of Sections 4-176e to 4-180a, inclusive, and 4-181a.  The Board of Education shall make a finding within ten (10) days of the hearing.  The burden of proof in student residency disputes is on the party claiming residency.

4.         At such hearing, the parent(s)/guardian(s), or other person with whom the child allegedly resides, or the emancipated minor, or child over eighteen may be represented by counsel or by an advocate, at their expense.  At such hearing, all parties shall be afforded the opportunity to present evidence, cross-examine witnesses, and to make arguments on evidence relevant to the matter at hand. The Board may exclude irrelevant, immaterial, or unduly repetitious evidence.  A representative of the board in whose jurisdiction the Meriden Public Schools believes the child’s schooling belongs may attend and participate to the extent provided by law. 

5.         Any person aggrieved by the finding of the Board shall, upon request, be provided with a tape recording or a transcript of the hearing within thirty (30) days after said request, and may take an appeal from the finding to the State Board of Education.  A copy of an appeal shall be served on the Meriden Board of Education.  If an appeal to the State Board ofEducation is not taken within twenty (20) days of the mailing of the finding to the aggrieved party, the decision of the Meriden Board of Education shall be final.

6.         Parents/guardians have the right to request that their child remain in Meriden Public Schools while a residency hearing is in progress.

7.         Any party (including the Meriden Board of Education) aggrieved by the findings of the State Board of Education may appeal to the Connecticut Superior Court.  If neither party appeals, the State Board of Education decision becomes final.

8.         Where it is determined that the child was not eligible for school accommodations in Meriden, Meriden may assess tuition against the parent/guardian of the student or the emancipated minor or a pupil eighteen years of age or older in accordance with Connecticut General Statutes § 10-186. 

Cross References:

Policy DD4 (Tuition Fees)

Policy IB5 (Transfers and Withdrawals)

Policy IB6 (Non-Resident Students)

 

Legal References:

 

            Connecticut General Statutes:

10-186           Duties of Local Boards

                        Re:  School Attendance

10-253.          School Accommodations for Non-Residents

10-76d.          Duties and Powers of Boards of Education to                                                                          Provide Special Education Programs and Services.

 

Federal Law:

  The McKinney-Vento Homeless Education Assistance Act, 42 U.S.C. §§                           11431 et seq.

 

 

 

 

Approved:      February 6, 1980                                                        

Amended:     February 7, 2012                                                                       

Approved 2/7/2012
Previous Policy Number: IB6-R

Verification of Residence

5050.2 (E)

IB6-E(1) Verification of Residence.pdf

Approved 2/7/2012
Previous Policy Number: IB6-E(1)

Certification of Residence

5050.3 (E)

IB6-E2_cert._of_residence.pdf

Approved 2/7/2012
Previous Policy Number: IB6-E(2)

Residency Affidavit

5050.4 (E)

IB6-E(3)_Residency_Affidavit.pdf

Approved 2/7/2012
Previous Policy Number: IB6-E(3)

HOMELESS CHILDREN AND YOUTH

5055

HOMELESS CHILDREN AND YOUTH

 

In accordance with federal law, it is the policy of the Meriden Board of Education (the “Board”) to prohibit discrimination against, segregation of, or stigmatization of, homeless children and youth.  The Board authorizes the Administration to establish regulations setting forth procedures necessary to implement the requirements of law with respect to homeless children and youth.  In the event of conflict between federal and/or state law and these administrative regulations, the provisions of law shall control.

 

Legal References:                  

State Law:

Public Act 19-179, “An Act Concerning Homeless Students’ Access to Education”

 

10-186 Duties of local and regional boards of education re school attendance. Hearings. Appeals to state board. Establishment of hearing board. Readmission. Transfers

 

10-253 School privileges for children in certain placements, non-resident children and children in temporary shelters

 

                                    Federal Law:

The McKinney-Vento Homeless Education Assistance Act, 42 U.S.C. §§ 11431 et seq., as amended by Every Student Succeeds Act, Pub. L. 114-95.

 

ADOPTED:  December 18, 2018

AMENDED:  November 19, 2019

Cross reference:

Policy 5050, Non-Resident - Students

Approved 11/19/2019
Previous Policy Number:

DISPUTE RESOLUTION PROCESS UNDER CT GENERAL STATUTUES SECTION 10-186

5055-APPENDIX A

 

MERIDEN PUBLIC SCHOOLS

 

Dispute Resolution Process

Under Connecticut General Statutes Section 10-186

 

(1)        If any board of education denies such accommodations, the parent or guardian of any child who is denied schooling, or an emancipated minor or a pupil eighteen years of age or older who is denied schooling, or an agent or officer charged with the enforcement of the laws concerning attendance at school, may, in writing request a hearing by the board of education.  The board of education may

  • conduct the hearing,
  • designate a subcommittee of the board composed of three board members to conduct the hearing, or
  • establish a local impartial hearing board of one or more persons not members of the board of education to conduct the hearing.

The board, subcommittee or local impartial hearing board shall give such person a hearing within ten days after receipt of the written request, make a stenographic record or tape recording of the hearing and make a finding within ten days after the hearing.  Hearings shall be conducted in accordance with the provisions of sections 4-176e to 4-180a, inclusive, and section 4-181a.  Any child, emancipated minor eighteen years or older who is denied accommodations on the basis of residency may continue in attendance in the school district at the request of the parent or guardian of such child or emancipated minor or pupil eighteen years of age or older, pending a hearing pursuant to this subdivision.  The party claiming ineligibility for school accommodations shall have the burden of proving such ineligibility by a preponderance of the evidence, except in cases of denial of schooling based on residency, the party denied schooling shall have the burden of proving residency by a preponderance of the evidence.

 

(2)        Any such parent, guardian, emancipated minor, pupil eighteen years of age or older, or agent or officer, aggrieved by the finding shall, upon request, be provided with a transcript of the hearing within thirty days after such request and may take an appeal from the finding to the State Board of Education.  A copy of each notice of appeal shall be filed simultaneously with the local or regional board of education and the State Board of Education.  Any child, emancipated minor or pupil eighteen years of age or older who is denied accommodations by a board of education as the result of a determination by such board, or a subcommittee of the board or local impartial hearing board, that the child is not a resident of the school district and therefore is not entitled to school accommodations in the district may continue in attendance in the school district at the request of the parent or guardian of such child or such minor or pupil, pending a determination of such appeal.  If an appeal is not taken to the State Board of Education within twenty days of the mailing of the finding to the aggrieved party, the decision of the board, subcommittee or local impartial hearing board shall be final.  The local or regional board of education shall, within ten days after receipt of notice of an appeal, forward the record of the hearing to the State Board of Education.  The State Board of Education shall, on receipt of a written request for a hearing made in accordance with the provisions of this subsection, establish an impartial hearing board of one or more persons to hold a public hearing in the local or regional school district in which the cause of the complaint arises.  Members of the hearing board may be employees of the state Department of Education or may be qualified persons from outside the department.  No member of the board of education under review nor any employee of such board of education shall be a member of the hearing board.  Members of the hearing board, other than those employed by the state of Connecticut, shall be paid reasonable fees and expenses as established by the State Board of Education within the limits of available appropriations.  Such hearing board may examine witnesses and shall maintain a verbatim record of all formal sessions of the hearing.  Either party to the hearing may request that the hearing board join all interested parties to the hearing, or the hearing board may join any interested party on its own motion.  The hearing board shall have no authority to make a determination of the rights and responsibilities of a board of education if such board is not a party to the hearing.  The hearing board may render a determination of actual residence of any child, emancipated minor or pupil eighteen years of age or older where residency is at issue.

 

            (3) The hearing board shall render its decision within forty-five days after receipt of the notice of appeal except that an extension may be granted by the Commissioner of Education upon an application by a party or the hearing board describing circumstances related to the hearing which require an extension.

 

            (4) If, after the hearing, the hearing board finds that any child is illegally or unreasonably denied schooling, the hearing board shall order the board of education under whose jurisdiction it has been found such child should be attending school to make arrangements to enable the child to attend public school.  Except in the case of a residency determination, the finding of the local or regional board of education, subcommittee of such board or a local impartial hearing board shall be upheld unless it is determined by the hearing board that the finding was arbitrary, capricious or unreasonable.  If such school officers fail to take action upon such order in any case in which such child is currently denied schooling and no suitable provision is made for such child within fifteen days after receipt of the order and in all other cases, within thirty days after receipt of the order, there shall be a forfeiture of the money appropriated by the state for the support of schools amounting to fifty dollars for each child for each day such child is denied schooling.  If the hearing board makes a determination that the child was not a resident of the school district and therefore not entitled to school accommodations from such district, the board of education may assess tuition against the parent or guardian of the child or the emancipated minor or pupil eighteen years of age or older based on the following:  One one-hundred-eightieth of the town's net current local educational expenditure, as defined in section 10-261, per pupil multiplied by the number of days of school attendance of the child in the district while not entitled to school accommodations provided by that district.  The local board of education may seek to recover the amount of the assessment through available civil remedies.

 

 

12-18-18

 

Approved 12/18/2018
Previous Policy Number:

Sample Written Notification of Enrollment Decision

5055-APPENDIX B
APPENDIX B

Sample Written Notification of Enrollment Decision

 

[Month] __, 20__

 

VIA HAND DELIVERY AND U.S. MAIL

 

[Insert Name of Parent]

[Insert Home Address]

 

Re:       Notification of Enrollment Decision

 

Dear [Parent/Guardian]:

 

            After reviewing your request to enroll the student(s) listed above [name(s)], the enrollment request is denied.  This determination is based upon the following factors:

 

                        [List factors]

 

            Under the McKinney-Vento Homeless Education Assistance Act, you have the right to appeal this decision by completing the form attached to this notice or by contacting the school district’s homeless education liaison:

 

                        [Name of Liaison]

                        [Title]

                        [Telephone No.]

 

            In addition, the student listed above has the right to immediately enroll in the school of choice pending resolution of the dispute.  You may provide written or verbal evidence to support your position.  You may seek the assistance of advocates or attorneys at your own expense; however, you may qualify for free legal services.  To inquire about free legal assistance, please call Statewide Legal Services at 1-800-453-3320.  You may also contact the state coordinator for homeless education:

 

                        Louis Tallarita, State Coordinator

                        State Department of Education

                        25 Industrial Park Road

                        Middletown, CT 06457-1543

                        (860) 807-2058

 

            A copy of the dispute resolution process under section 10-186 is attached to this notice.

 

Please contact the District Liaison listed above if you have any questions. 

                       

                                                                        Sincerely,

 

 

                                                                        [Name]

                                                                        Superintendent of Schools

 

 

cc:        [Superintendent of Schools in which enrollment is sought, if appropriate]

 

12-18-18

Approved 12/18/2018
Previous Policy Number:

SAMPLE NOTIFICATION OF DECISION TO APPEAL EDUCATIONAL PLACEMENT

5055-APPENDIX C

Sample Notification of Decision

to Appeal Educational Placement

 

This form is to be completed by the parent, guardian, caretaker, or unaccompanied youth when a dispute arises.  If you need assistance in preparing this form, you may meet with the District Liaison, __________________, who can be reached at _________________.

 

Person completing form:         _______________________________

 

Relation to Student:                _______________________________

 

Contact Information:                  _______________________________

 

                                                _______________________________

 

                                                ­­­­­­­­­­­_______________________________

 

I am requesting a Board of Education Hearing under Section 10-186 of the Connecticut General Statutes to appeal the enrollment decision made by [Name of District], [Name of School].  I have been provided with a written explanation of the District’s decision, contact information for the District’s homeless education liaison, and a copy of the Dispute Resolution Process under Connecticut General Statutes Section 10-186.

 

__________________________________                            ________________

Name                                                                                       Date

 

Optional.  You may also include a written explanation to support your appeal in the space below or provide your explanation verbally to the District Liaison.

 

12-18-18

Approved 12/18/2018
Previous Policy Number: NONE

SAMPLE NOTIFICATION OF HEARING REGARDING ENROLLMENT DISPUTE

5055-APPENDIX D

Sample Notification of Hearing

REGARDING ENROLLMENT DISPUTE

 

[Month] __, 20__

 

 

VIA HAND DELIVERY AND U.S. MAIL

 

[Insert Name of Parent]

[Insert Home Address]

 

Re:       Educational Placement

 

Dear [Name of Parent]:

 

            You have requested a hearing before the [town] Board of Education regarding the educational placement of your child(ren), [insert name(s) of student(s)] at [name of school].  The [town] Board of Education will conduct a hearing regarding your claim on [date] at [time].  The hearing will be held at the offices of the [town] Board of Education, which are located at [insert address]. 

 

The hearing will be conducted in accordance with the provisions of Section 10-186 of the Connecticut General Statutes, a copy of which is enclosed.  The hearing will be conducted in executive session, and the Board of Education will make either a tape recording or a stenographic record of the hearing.  You may be represented by counsel or by an advocate, at your expense, if you so desire; however, you may qualify for free legal services.  To inquire about free legal assistance, please call Statewide Legal Services at 1-800-453-3320. 

 

Please contact the District Liaison, [insert name], if you have any questions. 

 

                                                                        Sincerely,

 

 

                                                                        [Name]

                                                                        Superintendent of Schools

 

 

cc:        [Superintendent of Schools in which enrollment is sought, if appropriate]

 

12-18-18

 

Approved 12/18/2018
Previous Policy Number: NONE

STUDENT RESIDENCY AFFIDAVIT

5055-APPENDIX E

Student Residency Affidavit

[Name of District]

 

Name of student: ___________________                              Birthdate: ___________

 

Name and Location of School Last Attended: __________________________________________

 

I, _______________________ declare and affirm as follows:

 

            I am of legal age and believe in the obligations of an oath.

 

I am the parent/legal guardian/caregiver of ________________ (name of student) who is of school age and is seeking admission to [School District].

 

            Since ________(date), _______________ (name of student) has not had a permanent home.  He/she is currently staying at _____________________________________________ (may list multiple addresses, if applicable).  He/she has been staying there since ________ (date). 

 

This location is:

                                    ___      a shelter

                                    ___      a motel/hotel

                                    ___      a campsite

                                    ___      shared housing with other persons

                                    ___      other _______________________________

 

            If the location is shared housing with other persons, please specify the reason why the student is living in such housing:  _________________________________________________________.  

 

            Prior to staying at this location, the student was staying at _____________________________

From ________ (date) to _______ (date).

 

I regularly receive my mail at: ________________________________________.

I am currently staying at the following address(es): __________________________________, ____________________________, ___________________________.  I plan to stay at this/these location(s) until:   _______ (date).  I can be reached at the following telephone number: _______________________.  I can be reached for emergencies at: _______________.

 

            I authorize school district officials to contact _______________________ (case worker/shelter staff/other) at __________________ to obtain further information in order to verify the information contained in this affidavit and in order to coordinate necessary services for the student.

 

 

 

 

            I declare under penalty of perjury under the laws of Connecticut that the information provided is true and correct and of my own personal knowledge.  I understand that giving false or otherwise untrue information on this form could result in a criminal charge of perjury being brought against me.

 

                                                                        AFFIANT,

 

                                                                                                                                               

                                                                        Signature of Affiant

 

                                                                                                                                               

                                                                         Print Name of Affiant

 

 

 

Subscribed and sworn to before me

this ___  day of ___, 20__.

 

__________________________________

NOTARY PUBLIC

 

 

 

12-18-18

Approved 12/18/2018
Previous Policy Number: NONE

AFFIDAVIT FOR MISSING ENROLLMENT DOCUMENTATION

5055-APPENDIX F

AFFIDAVIT FOR MISSING ENROLLMENT DOCUMENTATION

 

[District]

 

I, __________________, being duly sworn upon oath and based on my personal knowledge hereby state and affirm the following information regarding [name of student’s] missing enrollment documentation for the following:

 

___      Proof of residency                                           ___      Immunization Record

___      Proof of guardianship                                      ___      School Health Record

___      Proof of identity                                              ___      School Records

___      Birth Certificate

 

            I am of legal age and believe in the obligations of an oath.

 

            I am unable to present a copy of the document(s) requested above for the following reasons:

 

            ________________________________________________________

 

            ________________________________________________________

 

            ________________________________________________________

 

            The name and location of the last school the student attended is

 

___________________________.

 

            I understand that I must obtain the necessary immunization and health records and provide a copy to the District.  I understand that the Homeless Liaison is available to assist me in obtaining any such immunization or health records.  The Homeless Liaison is _______________________ and can be reached at ___________________.

                                                                       

                                                                        AFFIANT,

 

                                                                                                                                               

Signature of Affiant

 

 

                                                                                                                                               

                                                                        Print Name of Affiant

 

Subscribed and sworn to before me

this ___  day of ___, 20__.

 

__________________________________

NOTARY PUBLIC

12-18-18

Approved 12/18/2018
Previous Policy Number: NONE

REGULATIONS REGARDING HOMELESS CHILDREN AND YOUTH

5055-R

ADMINISTRATIVE REGULATIONS REGARDING HOMELESS CHILDREN AND YOUTH

 

In accordance with federal law, the Meriden Board of Education (the “Board”) does not permit discrimination against, segregation of, or stigmatization of, homeless children and youth.  The following sets forth the procedures to implement the requirements of law with respect to homeless children and youth.  In the event of conflict between federal and/or state law and these regulations with respect to homeless children and youth, the provisions of law shall control.

 

  1. Definitions:

 

  1. Enroll and Enrollment: includes attending classes and participating fully in school activities.

 

  1. Homeless Children and Youth: means children and youth twenty-one years of age and younger  who lack a fixed, regular, and adequate nighttime residence, including children and youth who:

 

  1. Are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason.

 

  1. Are living in motels, hotels, trailer parks or camping grounds due to the lack of alternative adequate accommodations.

 

  1. Are living in emergency or transitional shelters.

 

  1. Are abandoned in hospitals.

 

  1. Have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings.

 

  1. Are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings.

 

  1. Are migratory children living in the above described circumstances.

 

  1. School of Origin: means the school that a homeless child or youth attended when permanently housed or the school in which the homeless child was last enrolled.  School of origin may include preschool administered by the District and, when a homeless child or youth completes the final grade level served by the school of origin, school of origin also includes the designated receiving school at the next grade level for all feeder schools.

 

  1. Unaccompanied Youth: means a homeless child or youth not in the physical custody of a parent or guardian.

 

  1. Homeless Liaison:

 

  1. The District’s Homeless Liaison is Supervisor of Language and Community Partnerships.

 

  1. The duties of the Homeless Liaison include:

 

  1. Ensuring that homeless children and youth are identified by school personnel and through outreach and coordination with other entities and agencies.

 

  1. Ensuring that homeless children and youth enroll in, and have full and equal opportunity to succeed in the District’s schools, including ensuring that such homeless children and youth have opportunities to meet the same challenging State academic standards as other children and youths.

 

  1. Ensuring that homeless families, children, and youths receive educational services for which such families, children and youth are eligible, including services through Head Start and Even Start, early intervention services under Part C of the Individuals with Disabilities Education Act and preschool programs administered by the District.

 

  1. Ensuring that parents and guardians of homeless children and youth and unaccompanied youth receive referrals to health care services, dental services, mental health and substance abuse services, housing services, and other appropriate services.

 

  1. Ensuring that parents and guardians of homeless children and youth and unaccompanied youth are informed of educational and related opportunities available to homeless children and youth, including extracurricular activities, and that parents and guardians of homeless children and youth are provided with meaningful opportunities to participate in the education of their children.

 

  1. Ensuring that public notice of the educational rights of homeless children under the McKinney-Vento Act is disseminated in locations frequented by parents, guardians, and unaccompanied youth in a manner and form that is understandable to them.

 

  1. Ensuring that enrollment disputes are mediated in accordance with the McKinney-Vento Act, including carrying out the initial dispute resolution process and ensuring that homeless students are immediately enrolled pending resolution of any enrollment dispute.

 

  1. Ensuring that parent(s)/guardian(s) of homeless children and youth and unaccompanied youth are fully informed of all transportation services, including transportation to and from the school of origin, and are assisted in accessing those services.

 

  1. Assisting homeless children and youth in enrolling in school and accessing school services and removing barriers to enrollment and retention due to outstanding fees, fines or absences.

 

  1. Informing parent(s)/guardian(s) of homeless children and youth and unaccompanied youth, school personnel, and others of the rights of such students.

 

  1. Assisting homeless children and youth who do not have immunizations or immunization/medical records to obtain necessary immunizations or immunization/medical records.

 

  1. Assisting unaccompanied youth in placement/enrollment decisions, including considering the unaccompanied youth’s wishes in those decisions, and providing notice to the unaccompanied youth of his or her right to appeal such decisions.

 

  1. Ensuring that high school age homeless children and youth receive assistance from counselors to advise such youths on preparation and readiness for college, including informing such children and youths of their status as independent students under the Higher Education Act of 1965 and that they may obtain assistance from the district to receive verification of this status for purposes of the Free Application for Federal Student Aid (FAFSA).

 

  1. Ensuring collaboration with community and school personnel responsible for providing education and related support services to homeless children and youth.

 

  1. Collaborating with and participating in professional development and technical assistance activities offered by the State Office of the Coordinator for the Education of Homeless Children and Youth.

 

  1. Ensuring that school personnel providing services to homeless children and youth receive professional development and other technical assistance activities regarding the McKinney-Vento Act.

 

  1. Ensuring that unaccompanied youth are enrolled in school and that procedures are implemented to identify and remove barriers that prevent them from receiving credit for full or partial coursework satisfactorily completed at a prior school, in accordance with State, local, and school policies.

 

  1. With appropriate training, affirming that a child or youth who is eligible for and participating in a program provided by the District, or the immediate family of such a child or youth, is eligible for homeless assistance programs administered under Title IV of the McKinney-Vento Act.

 

III.       Enrollment of Homeless Children and Youth:

 

  1. Enrollment of homeless children and youth may not be denied or delayed due to the lack of any document normally required for enrollment. However, administrators shall require the parent/guardian or unaccompanied youth to provide contact information prior to enrollment.

 

  1. To facilitate enrollment, administrators:

 

  1. May permit parents/guardians of homeless children and youth and unaccompanied youth to sign affidavits of residency to replace typical proof of residency.

 

  1. May permit unaccompanied youth to enroll with affidavits to replace typical proof of guardianship.

 

  1. Shall refer parent/guardian/unaccompanied youth to the Liaison who will assist in obtaining immunizations.

 

  1. Shall contact previous schools for records and assistance with placement decisions.

 

  1. Shall maintain records so that the records are available in a timely fashion when the student enters a new school or school district.

 

  1. School Selection:

 

  1. Standards for School Selection:

 

  1. The District is required to make a determination as to the best interests of a homeless child or youth in making a determination as to the appropriate school of placement.

 

  1. In making such a determination, the District is required to keep a homeless child or youth in his/her school of origin for the duration of homelessness when a homeless child or youth becomes homeless between academic years or during an academic year; or for the remainder of the academic year if the homeless child or youth becomes permanently housed during an academic year, to the extent feasible, unless it is against the wishes of the parent or guardian or unaccompanied youth.  Otherwise, the homeless child or youth shall be enrolled in a public school that non-homeless students who live in the area where the homeless child or youth is actually living are eligible to attend.

 

  1. The District must presume that keeping the homeless child or youth in the school of origin is in the child’s or youth’s best interest unless doing so is contrary to the request of the child’s or youth’s parent or guardian, or in the case of an unaccompanied youth, the unaccompanied youth. In considering the child’s or youth’s best interest, the District must consider student-centered factors related to the child’s or youth’s best interest, giving priority to the request of the parent or guardian or unaccompanied youth.

 

  1. Procedures for Review of School Selection Recommendation:

 

  1. The Principal or his/her designee of the school in which enrollment is sought review an enrollment request in accordance with the standards discussed above, and shall make an initial recommendation regarding same. If the Principal or his/her designee's recommendation is to select a placement other than the school desired by the parent(s) or guardian(s) of the homeless child or youth or the unaccompanied youth, then the Principal or his/her designee shall refer the matter to the Superintendent or his/her designee for review of the recommendation and the reasons therefor, and shall notify the District’s Homeless Liaison of same.

 

  1. The Superintendent or his/her designee shall review the matter and consult with the District Homeless Liaison concerning same. If the Superintendent or his/her designee agrees with the recommendation of the Principal or his/her designee, and a dispute remains between the District and the parent(s) or guardian(s) of a homeless child or youth or an unaccompanied youth about a school selection and/or enrollment decision; the Superintendent or his/her designee shall provide the parent(s) or guardian(s) of a homeless child or youth or an unaccompanied youth with a written explanation of the District's decision regarding this matter, and the right to appeal such decision to the Board.

 

  1. Dispute Resolution Process:

 

  1. The District’s Homeless Liaison shall be responsible for promoting objective and expeditious dispute resolutions, and adherence to these administrative regulations.

 

  1. If the parent(s) or guardian(s) of a homeless child or youth or an unaccompanied youth disputes the school placement decision or enrollment, the District must immediately enroll the homeless child or youth in the school in which enrollment is sought, pending resolution of the dispute. The homeless child or youth shall also have the right to all appropriate educational services, including transportation to and from the school in which enrollment is sought, while the dispute is pending.

 

  1. If necessary, the District Homeless Liaison shall assist parent(s) or guardian(s) of a homeless child or youth or an unaccompanied youth with completion of the necessary appeal paperwork required to file for an appeal to the Board, and provide the parent(s) or guardian(s) of a homeless child or youth or an unaccompanied youth with a copy of Section 10-186(b).

 

  1. Not later than ten (10) days after receipt of an appeal to the Board by a parent(s) or guardian(s) of a homeless child or youth or an unaccompanied youth, the District shall hold a hearing before the Board concerning such appeal, and such hearing shall be shall be conducted in accordance with Section 10-186(b).

 

  1. If the Board finds in favor of the Superintendent or his/her designee, a parent or guardian of a homeless child or youth or unaccompanied youth may appeal the Board’s decision to the State Board of Education within twenty (20) days of receipt of the Board's written decision, in accordance with Section 10-186(b). If necessary, the District Homeless Liaison shall assist a parent or guardian of a homeless child or youth or unaccompanied youth with filing the necessary appeal paperwork to the State Board of Education.  The homeless child or youth or unaccompanied youth shall remain in his or her school of origin pending resolution of the dispute, including all available appeals. 

 

  1. Services:

 

  1. Homeless children and youth shall be provided with services comparable to those offered other students in the selected school including:

 

  1. Title I services or similar state or local programs, educational programs for students with disabilities, programs for students with limited English proficiency, and preschool programs.

 

  1. Transportation services.

 

  1. Vocational and technical education.

 

  1. Programs for gifted and talented students.

 

  1. School nutrition programs.

 

  1. Before and after school programs.

 

  1. The District shall coordinate with local social service agencies, other service providers, housing assistance providers and other school districts to ensure that homeless children and youth have access and reasonable proximity to available education and support services.

 

  1. Transportation:

 

  1. The District shall provide transportation comparable to that available to other students.

 

  1. Transportation shall be provided, at a parent or guardian or unaccompanied youth’s request, to and from the school of origin for a homeless child or youth. Transportation shall be provided for the entire time the child or youth is homeless and until the end of any academic year in which they move into permanent housing.  Transportation to the school of origin shall also be provided during pending disputes.  The Liaison shall request transportation to and from the school of origin for an unaccompanied youth.  Parents and unaccompanied youth shall be informed of this right to transportation before they select a school for attendance.

 

  1. To comply with these requirements:
  •  
  1. Parents/guardians, schools, and liaisons shall use the district transportation form to process transportation requests.

 

  1. If the homeless child or youth is living and attending school in this District, the District shall arrange transportation.

 

  1. If the homeless child or youth is living in this District but attending school in another, or attending school in this District and living in another, the District will follow the inter-district transportation agreement to determine the responsibility and costs for such transportation. If there is no inter-district transportation agreement, the District shall confer with the other school district’s Homeless Liaison to determine an apportionment of the responsibility and costs.

 

  1. If no mutually agreeable arrangement can be reached, then the District shall:

 

  • arrange transportation immediately;

 

  • bring the matter to the attention of the State Coordinator for the Education of Homeless Children and Youth; and

 

  • ensure that such disputes do not interfere with the homeless child or youth attending school.

 

VII.      Records

 

An unaccompanied youth, as defined in section I.D., above, is entitled to knowledge of and access to all educational, medical, or similar records in the cumulative record of such unaccompanied youth maintained by this District.

 

VII.      Contact Information

 

  1. Local Contact: for further information, contact:

 

Dr. Evelyn Robles-Rivas

Supervisor of Language & Community Partnerships

Meriden Public Schools

22 Liberty Street

Meriden, CT

203-630-4192

                       

  1. State Contact: for further information or technical assistance, contact:

 

Louis Tallarita, State Coordinator

Connecticut Department of Education

450 Columbus Boulevard

Hartford, CT 06103

(860) 807-2058

Louis.Tallarita@ct.gov

 

Legal References:                  

State Law:

Public Act 19-179, An Act Concerning Homeless Students’ Access to Education

 

10-186 Duties of local and regional boards of education re school attendance. Hearings. Appeals to state board. Establishment of hearing board. Readmission. Transfers

 

10-253 School privileges for children in certain placements, non-resident children and children in temporary shelters

 

                                    Federal Law:

The McKinney-Vento Homeless Education Assistance Act, 42 U.S.C. §§ 11431 et seq., as amended by Every Student  Succeeds Act, Pub. L. 114-95.

 

 

Adopted:  November 19, 2019

 

 

 

 

 

 

 

 

Approved 11/19/2019
Previous Policy Number:

DISMISSAL PRECAUTIONS

5060

ADMINISTRATIVE REGULATION

Dismissal Precautions

 

No staff member shall excuse any student from school prior to the end of the school day, or into any person’s custody without the direct prior approval and knowledge of the principal or his or her designee.

 

The principal shall only excuse a student before the end of the school day upon a request for the early dismissal by the student’s parent and if the request is consistent with the provisions of the Attendance Policy.  Telephone requests for early dismissal of a pupil shall be honored only if the caller can be positively identified as the pupil’s parent or guardian.

 

Additional precautions shall be taken by the school administration appropriate to the age of students and as the need arises.

 

In the case of a request for dismissal of a student of separated parents, where legal custody has not been established, both parents must sign off.  If legal custody has been established, the signature of the legal guardian must appear on the request for dismissal.  The police officials should be called if the parents insist upon removing the child.

 

Ill students waiting to be picked up should not be dismissed to go home without verification that they are actually being picked up by the designated adult.

 

Please keep in mind those students being picked up in this situation should be released from the office or the nurse’s suite and that either the secretary or nurse should verify that the adult who has picked up the child is, in fact, the appropriate person.

 

 

 

Date Approved:           August 21, 1984

Date Amended:           August 19, 2014

 


Previous Policy Number: IB10

 

Approved 8/19/2014
Previous Policy Number: 5119

STUDENT GOVERNMENT

5070

Student Government

 

The Board sanctions and recommends the organization of student government organizations in the schools.  Such councils shall assist in improving the general welfare of all students and shall give students the opportunity to participate in the orderly workings of the democratic process.

 

Such organizations shall not have authority to make policies or regulations for the school, nor shall they have any disciplinary authority.  However, a student government organization may make recommendations to the administration on any topic of student concern.

 

 

 

Date Approved:           April 28, 1981

Date Revised:              August 19, 2014

 


Previous Policy Number: IC1

 

Approved 8/19/2014
Previous Policy Number: 5210

DRESS CODE

5090

DRESS CODE                                          5090

 

The Meriden Board of Education takes pride in the appearance of our students.  Students are expected to wear attire that is not disruptive to the education process and is not dangerous or unsafe.  Students should always come to school neat and clean.  The dress of a student reflects the level of respect for oneself, respect for one’s peers and respect for one’s school.

 

The Meriden Board of Education, school administrators, faculty and staff will enforce the following guidelines as the Student Dress Code in the Meriden Public School System:

  1. Headgear - All headgear, which includes, but is not limited to, hats, caps, hoods, bandanas, bandana headbands, wave caps, doo-rags, sweatbands, visors, kerchiefs, and headbands, are prohibited, must be kept out of sight in the building and must be placed in the student’s locker or classroom closet immediately upon entering the school and should remain there for the entire school day.  Head coverings shall not be worn, carried, hung on belts or around the neck or kept in the classroom during regular school hours.  Approved coverings worn as part of a student's religious practice or belief shall not be prohibited under this policy.   

 

  1. Blouses/Shirts - Blouses/shirts should be constructed so that the tops of the shoulders are covered by at least one (1) inch-wide straps on the elementary school level and two (2) inch-wide straps on the middle and high school levels (no halter/off the shoulder tops, strapless tops, spaghetti straps or bare shoulders of any type will be allowed).  Blouses/shirts that allow exposure of any portion of the waist, hips, midriff or inappropriate exposure of the chest and/or breasts are not allowed. Blouses/shirts should not be form fitting either by fabric, cut, and/or design.  This will mean that undergarments and/or private body areas must not be evident or visible through clothing.  Rips or holes that expose skin and see-through shirts are not acceptable. Undergarments may not be worn as outerwear.

 

  1. Skirts/Shorts/Dresses/Pants - Skirts, shorts and dresses should have hemlines that are not more than four (4) inches above the top of the knee cap.  Pants should be of a length so as not to be a danger to yourself or others walking near you.  Pants should be worn close to the waist and belted or should fit well enough to stay at the waist, preventing exposure of undergarments.  Skirts/Shorts/Dresses/Pants should not be form fitting either by fabric, cut, and/or design.  This will mean that undergarments and/or private body areas must not be evident or visible through clothing.  Rips or holes that expose undergarments or that are located more than four (4) inches above the top of the knee cap are not acceptable.  Undergarments may not be worn as outerwear.

 

  1. Outdoor Garments - All outdoor garments, which include, but are not limited to, hats, coats, gloves and winter scarves, must be placed in the student’s locker or classroom closet immediately upon entering the school and should remain there for the entire school day.

 

  1. Shoes - Footwear must be worn at all times.  Footwear must be fastened to the foot over the top of the foot as well as the heel or around the ankle.  Footwear with excessive heels is not allowed.  Footwear, such as but not limited to, flip flops, clogs, and slip-on sport sandals will not be permitted.  Footwear which mars floors or is a safety hazard will not be permitted.  Exceptions to the shoe policy may be made according to Physical Education curriculum requirements as allowed by the administration.

 

  1. Lounging Attire - Pajamas, slippers and all other lounging attire is not allowed.

 

  1. Prints - No student clothing or accessories: shall display words or symbols that advocate or depict profanity, violence, drugs, alcohol, sex, hate groups, gang affiliation or illegal activity, expressed or implied; shall contain vulgarity or overly offensive or disruptive writing or pictures, which are likely to disrupt the educational environment; or that provokes others to act violently or causes others to be intimidated by fear of violence; or that contain "fighting words.”

 

  1. Accessories - Students may not wear or possess articles of clothing or clothing accessories that could cause injury to others or are disruptive to the education process.  This includes, but is not limited to, sunglasses, chains, cleats, spikes or studs. 

 

  1. Students are not allowed to display clothing or symbols that have been identified by agencies, such as, but not limited to, the Meriden Police Department, as being commonly associated with gangs.  Garments, jewelry, body art and tattoos that communicate gang allegiance or affiliation are not allowed to be worn or visible at school.

 

Exceptions to the above dress code will be considered for medical reasons, special events, and cultural beliefs or to promote school spirit as determined by the school principal or his/her designee.  Students and/or sponsors wishing to request special exceptions must have permission from the school administration prior to the activity.

 

Students who are not in compliance with the dress code policy will be given an opportunity to comply.  Any student who refuses to comply or who repeatedly needs redirection and/or fails to comply with the policy and regulations concerning student dress will be subject to school discipline up to and including expulsion in accordance with the Board's policy on student discipline. 

Approved:  April 28, 1981

Amended:  December 14, 2004

Amended:  September 6, 2005                                                             

Amended:  April 3, 2012

Amended:  August 19, 2014 

Amended:  July 18, 2017

 

 Previous Policy Number: IC2.1


Previous Policy Number: 5132

Approved 7/18/2017
Previous Policy Number: 5132

ALCOHOL AND DRUG ABUSE

5100

 

 

DRUG AND ALCOHOL USE BY STUDENTS

 

Policy Statement

 

The Meriden Board of Education ("Board") is required by Connecticut law to prescribe rules for the management and discipline of its schools.  In keeping with this mandate, the unlawful use, sale, distribution or possession of controlled drugs, controlled substances, drug paraphernalia, as defined in C.G.S. Section 21a-240, or alcohol on or off school property or during any school sponsored activity is prohibited.  It shall be the policy of the Board to take positive action through education, counseling, discipline, parental involvement, medical referral, and law enforcement referral, as appropriate, in the handling of incidents in the schools involving the unlawful possession, distribution, sale or use of substances that affect behavior.

 

Definitions

 

(1)       Controlled Drugs:  means those drugs which contain any quantity of a substance which has been designated as subject to the federal Controlled Substances Act, or which has been designated as a depressant or stimulant drug pursuant to federal food and drug laws, or which has been designated by the Commissioner of Consumer Protection pursuant to C.G.S. Section 21a-243, as having a stimulant, depressant or hallucinogenic effect upon the higher functions of the central nervous system and as having a tendency to promote abuse or psychological or physiological dependence, or both.  Such controlled drugs are classifiable as amphetamine-type, barbiturate-type, cannabis-type, cocaine-type, hallucinogenic, morphine-type and other stimulant and depressant drugs.  C.G.S. Section 21a-240(8). 

 

(2)       Controlled Substances:  means a drug, substance or immediate precursor in schedules I to V, inclusive, of the Connecticut controlled substance scheduling regulations adopted pursuant to C.G.S. Section 21a-243.  C.G.S. Section 21a-240(9). 

 

(3)       Professional Communication:   any communication made privately and in confidence by a student to a professional employee of such student's school in the course of the professional employee's employment.  C.G.S. Section 10-154a(a)(4).

 

(4)       Professional Employee:  means a person employed by a school who "(A) holds a certificate from the State Board of Education, (B) is a member of a faculty where certification is not required, (C) is an administration officer of a school, or (D) is a registered nurse employed by or assigned to a school."  C.G.S. Section 10-154a(a)(2).

 

(5)       Drug Paraphernalia:  means any equipment, products and materials of any kind which are used, intended for use or designed for use in planting, propagating, cultivating, growing, harvesting, manufacturing, compounding, converting, producing, processing, preparing, testing, analyzing, packaging, repackaging, storing, containing or concealing, or injecting, ingesting, inhaling or otherwise introducing controlled drugs or controlled substances into the human body, including but not limited to all items specified in C.G.S. Section 21a-240(20)(A), such as "bongs," pipes, "roach clips," miniature cocaine spoons, crack cocaine vials, tobacco rolling papers, and any object or container used, intended or designed for use in storing, concealing, possessing, distributing or selling controlled drugs or controlled substances.   C.G.S. Section 21a-240(20)(A).

Procedures

 

(1)       Emergencies.

 

If an emergency situation results from drug or alcohol use, the student shall be sent to the school nurse or medical advisor immediately.  The parent or designated responsible person will be notified.

 

(2)       Prescribed Medications.

 

            Students may possess and/or self-administer medications in school in accordance with the Board’s policy concerning the administration of medication in school.

 

            Students taking improper amounts of a prescribed medication, or otherwise taking medication contrary to the provisions of the Board’s policy on the administration of medication will be subject to the procedures for improper drug or alcohol use outlined in this policy. 

 

(3)       Voluntary Disclosure of Drug/Alcohol Problem (Self-Referral).

 

            The following procedures will be followed when a student privately, and in confidence, discloses to a professional employee in a professional communication information concerning the student's use, possession, distribution or sale of a controlled drug, controlled substance or alcohol. 

 

(a)        Professional employees are permitted, in their professional judgment, to disclose any information acquired through a professional communication with a student, when such information concerns alcohol or drug abuse or any alcohol or drug problem of such student.  In no event, however, will they be required to do so.  C.G.S. Section 10-154a(b).

 

(b)       Any physical evidence obtained from such student through a professional communication indicating that a crime has been or is being committed by the student must be turned over to school administrators or law enforcement officials as soon as possible, but no later than two calendar days after receipt of such physical evidence, excluding Saturdays, Sundays and holidays.  Employees are encouraged to contact the school administrator immediately upon obtaining physical evidence.  In no case, however, will such employee be required to disclose the name of the student from whom the evidence was obtained.  C.G.S. Section 10-154a(b).

 

(c)        Any professional employee who has received a professional communication from a student may obtain advice and information concerning appropriate resources and refer the student accordingly, subject to the rights of the professional employee as described in paragraph (a) above. 

 

(d)       If a student consents to disclosure of a professional communication concerning the student's alcohol or drug problem, or if the professional employee deems disclosure to be appropriate, the professional employee should report the student's name and problem to the school's building administrator or designee who shall refer the student to appropriate school staff members for intervention and counseling.

 

(4)       Involuntary Disclosure or Discovery of Drug/Alcohol Problems.

 

When a professional employee obtains information related to a student from a source other than the student's confidential disclosure, that the student, on or off school grounds or at a school sponsored activity, is under the influence of, or possesses, uses, dispenses, distributes, administers, sells or aids in the procurement of a controlled drug, controlled substance, drug paraphernalia or alcohol, that information is considered to be involuntarily disclosed.  In this event, the following procedures will apply.

 

(a)        The professional employee will immediately report the information to the building administrator or designee.  The building administrator or designee will then refer the student to appropriate school staff members for intervention and counseling.

 

(b)       Any physical evidence (for example, alcohol, drugs or drug paraphernalia) obtained from a student indicating that a crime has been or is being committed by the student must be turned over to the building administrator or designee or to law enforcement officials as soon as possible, but no later than within two calendar days after receipt of such physical evidence, excluding Saturdays, Sundays and holidays.  C.G.S. Section 10-154a(b).  Because such evidence was not obtained through a professional communication, the name of the student must be disclosed to the building administrator or designee.

 

(c)        Search and Seizure of Students and/or Possessions: A professional employee who reasonably suspects that a student is violating a state/federal law or a school substance abuse policy must immediately report his/her suspicion to the building administrator or designee.  The building administrator or designee may then search a student's person or possessions connected to that person, in accordance with the Board's policies and regulations if he/she has reasonable suspicion from the inception of the search that the student has violated or is violating either the law or a school substance abuse policy.

 

            Any physical evidence obtained in the search of a student, or a student's possessions, indicating that the student is violating or has violated a state or federal law must be turned over to law enforcement officials as soon as possible, but not later than within three calendar days after receipt of such physical evidence, excluding Saturdays, Sundays and holidays.  C.G.S. Section 10-154a(c).  All school employees are encouraged to contact the school administration immediately upon obtaining physical evidence. 

 

(5)       Consequences for the Use, Sale, Distribution or Possession of Controlled Drugs, Controlled Substances, Drug Paraphernalia or Alcohol.

 

(a)        Any student in the Meriden Public Schools using, consuming, possessing, being under the influence of, manufacturing, distributing, selling or aiding in the procurement of controlled drugs, controlled substances, drug paraphernalia or alcohol either on or off school property, or at a school-sponsored activity, except as such use or possession is in accordance with Connecticut General Statutes § 21a-408a through 408q, is subject to discipline up to and including expulsion pursuant to the Board's student discipline policy. 

 

(b)       In conformity with the Board’s student discipline policy, students may be suspended or expelled for drug or alcohol use off school grounds if such drug or alcohol use is considered seriously disruptive of the educational process.  In determining whether the conduct is seriously disruptive of the educational process, the Administration and the Board may consider, among other factors:  1) whether the drug or alcohol use occurred within close proximity of a school; 2) whether other students from the school were involved; and 3) whether any injuries occurred.

 

(c)        If a school administrator has reason to believe that any student was engaged, on or off school grounds, in offering for sale or distribution a controlled substance (as defined by Conn. Gen. Stat. § 21a-240(9)), whose manufacturing, distribution, sale, prescription, dispensing, transporting, or possessing with intent to sell or dispense, offering or administering is subject to criminal penalties under Conn. Gen. Stats. §§ 21a-277 and 21a-278, the administrator will recommend such student for expulsion, in accordance with the Board’s student discipline policy.

 

(d)       Students found to be in violation of this policy may be referred by the building administrator to an appropriate agency licensed to assess and treat drug and alcohol involved individuals.  In such event, assessment and treatment costs will be the responsibility of the parent or guardian. 

 

(e)        A meeting may be scheduled with appropriate school staff members for the purpose of discussing the school's drug and alcohol policy with the student and parent or guardian. 

 

(f)        Law enforcement officials may be contacted by the building administrator in the case of suspected involvement in the use, sale or distribution of controlled drugs, controlled substances, drug paraphernalia or alcohol. 

 

Legal References:

 

Connecticut General Statutes:

 

            Public Act 18-185, An Act Concerning the Recommendations of the Task Force on Life-Threatening Food Allergies in Schools

 

            Section 10-154a                      Sections 10-233a through 10-233f

            Section 10-212a                      Section 21a-240

            Section 10-221                        Section 21a-243

                                                            Section 21a-408a through 408q

           

ADOPTED:  March 6, 1990

Amended:   November 17, 2009

Amended:  August 19, 2014

Amended:  April 28, 2015

Amended:  December 18, 2018

 

Previous Policy Number: IC2.2

 

Approved 12/18/2018
Previous Policy Number: 5131.6

STANDARDS OF CONDUCT

5100.0

Standards of Conduct

 

It is the responsibility of the Meriden Public Schools to provide an environment which is safe, healthy and conducive to learning.  It is clear that in order to implement effectively the Standards of Conduct for Students contained in this policy, cooperation and mutual support on matters of discipline and attendance are necessary between home and school.

 

Students, teachers and administrators have the right to expect mutual courtesy and fair and equitable treatment and to be informed of their rights and responsibilities.  The goals of the schools are to assist students in developing the ability for self-direction and self-discipline and to provide opportunities for decision-making.  However, in the pursuit of these goals, those students who infringe on the rights of others or who violate school policies and regulations will be subject to corrective action.  In all cases, the rights of students will be preserved and protected.

 

Listed below are the minimum standards of conduct for students at all levels of the Meriden Public Schools.  The administration of each individual school is expected to inform the school community in writing of these standards and its specific rules for interpreting these standards.  The Superintendent has the responsibility to work with principals in developing guidelines and procedures for uniform implementation where consistency is necessary and desirable.  It is recognized that in order to implement the following standards effectively, cooperation between parents and certified staff is required.

 

Students must show courtesy and consideration for all members of the school community.

 

Students must behave in a manner that is not disruptive to the educational process.

 

Students must comply with classroom procedures and requirements as designed for their individual needs.

 

Students must dress in a manner that does not interfere with the work of the school nor create a safety hazard to themselves or others.

 

Students are required to comply with state, local and school health, safety and attendance regulations.

 

Students are required to comply with state statutes and local laws and regulations regarding possession, sale or use of drugs, alcohol and tobacco.

 

The use or possession of intoxicants on school property, in any vehicle while such vehicle is being used to transport students for the school, or at school events is prohibited.  Attendance at any school sponsored event or activity while under the influence of intoxicants is prohibited.

 

The administration of each individual school is given authority to take appropriate action to ensure compliance with this policy.

 

 

Legal Reference:

            Connecticut General Statutes, Section 10-221

 

Date Adopted:             April 28, 1981

Date Amended:           November 17, 2009

Date Revised:              August 19, 2014

 


Previous Policy Number: IC2

 

Approved 8/19/2014
Previous Policy Number: 5130

Conduct on School Buses

5110

SCHOOL BUS CONDUCT

 

While the law requires the school district to furnish school accommodations, including transportation, it does not relieve the parents from the responsibility of supervision until such time as the child boards the bus in the morning and after the child leaves the bus at the end of the school day.

 

The Board shall require students to conduct themselves on a bus and at the bus stop in a manner consistent with established standards of conduct.

 

In cases when students do not conduct themselves properly on a bus or at the bus stop, such instances are to be brought to the attention of the principal by the bus driver.

 

Students who become serious disciplinary problems on the school bus or at the bus stop may have their riding privileges suspended by the principal for up to ten days.  In such cases, the parents of the students involved shall determine another alternative to ensure that their children get to and from school safely.  Such alternative plan shall be shared with the school principal.

 

 

Approved:  April 28, 1981                                                                          

Amended:  August 19, 2014

Amended:  August 19, 2014


Previous Policy Number: IC2.3

Approved 8/19/2014
Previous Policy Number: 5130.3

Code of Behavior for Bus Students

5110-E

CODE OF BEHAVIOR FOR BUS STUDENTS

 

The main goal of the transportation program is to provide transportation with maximum safety for all pupils who are eligible under state statutes and Board policy.  It is hoped that everyone will attach a great deal of importance to this goal and that full cooperation and courtesy will be maintained between the home, the school and the driver.

 

Pupils should consider the use of school buses a privilege which must not be abused.  Students should observe the following rules and regulations of conduct and safety:

 

 I.         Behavior While Waiting To Board The Bus

A.        On the way to school, children will please:

1.         be at the stop on time;

2.         wait for the bus on the sidewalk or on the shoulder of the highway but not on the paved roadway;

3.         respect private property;

4.         not throw articles at passing vehicles;

5.         conduct themselves as ladies and gentlemen at all times;

6.         wait for the bus to come to a full stop before attempting to board it;

7.         wait their turn and avoid crowding so as not to disturb others or cause accidents; and

8.         keep bus passes available at all times.

 

B.        On leaving school, children should follow the directions of the school administration and teachers.

 

II.        Behavior While Aboard The Bus Riding To Or From School

A.        When riding in the bus, pupils will please:

1.         be seated as soon as possible;

2.         follow the directions of the bus driver and/or teacher who is in full charge of the bus and all pupils riding therein;

3.         remain in their seats while the bus is in motion;

4.         keep the aisles clear;

5.         observe the usual rules of good conduct and courtesy to fellow students and to the bus driver;

6.         converse quietly and avoid shouting and profanity;

7.         not offend pedestrians or passengers in other vehicles by shouting out windows or making obscene gestures;

8.         not throw objects in or out of the bus;

9.         keep windows closed unless the driver grants permission to open them.

10.       keep arms, legs and heat within the bus if the windows are open;

11.       help keep the bus clean and sanitary by refraining from eating, drinking or smoking;

12.       not destroy or damage seats and equipment;

13.       not use the rear door of the bus except in an emergency when the bus has completely stopped; the signal in an emergency for use of the rear door must be given by the driver unless he has been incapacitated by an accident.

 

III.       Behavior When Leaving The Bus

A.        On arrival at school, pupils will please:

1.         remain seated until the bus has fully stopped;

2.         leave the bus in a single file starting from the front door and walk in an orderly manner to school designated areas; and

3.         get clear of the bus immediately.

 

B.        On arrival at home bus stops, pupils will please:

1.         remain seated until the bus has fully stopped;

2.         leave the bus in an orderly manner;

3.         when it is not necessary to cross the highway, stand aside on the shoulder of the road, or on the sidewalk, until the bus has moved on, then when they can see traffic in both directions, walk on the shoulder of the road (or the sidewalk) to their homes;

4.         when across the highway from home, stand on the shoulder of the road 10 to 14 feet in front of the bus until the driver signals that it is safe to cross; do so in front of the bus; and

5.         walk in a single file on the left shoulder of the road facing traffic, if there is no sidewalk.

 

IV.       PUPILS WHO FAIL TO OBSERVE THE ABOVE RULES AND REGULATIONS WILL, AFTER NOTIFICATION BY SCHOOL ADMINISTRATION, BE DENIED TRANSPORTATION IN ACCORDANCE WITH SCHOOL RULES.

 

                                                    PARENTS’ RESPONSIBILITY

 

The cooperation of parents is needed to maintain proper conduct at bus stops and on school buses.  If school authorities suspend the student from riding on the bus because of code violations, it becomes the responsibility of the parents to see that the child gets to school.

 

1.         Parents should review the above procedures with their children.

2.         Parents should accompany the younger children to the bus stop for the first few days.  Parents of preschool children are required to meet buses when children are discharged.  Failure to do so will result in the suspension of transportation privileges.

3.         Parents who meet the school bus should wait on the side of the street where the bus stops.  Children are then not tempted to rush across the highway regardless of traffic.

4.         Parents should at all times set a good example in observing traffic rules and regulations.

 

If you have any questions concerning student behavior on the buses or at bus stops or eligibility for transportation, please call the building principal.

 

If you have questions concerning the location of bus stops, bus routes or departure and arrival times, please call the Manager of Transportation at 630-4213.

 

 

 

TEAR OFF AND RETURN TO THE SCHOOL BY THE THIRD FRIDAY IN SEPTEMBER

 

 

I have read the Code of Behavior.                 _______________________________           

Print Name of Student

 

__________________________                    ________________________________                                                                                                                            Signature of Parent/Guardian                                        Signature of Student

 

__________________________                    _______________________________                                                                                                                  

Date                                                                                        Homeroom/Cluster

 

 

 

Approved: July 16, 1996

Amended:  August, 19, 2014

 

Approved 8/19/2014
Previous Policy Number: 5130.31 (E)

ATTENDANCE ELIGIBILITY/GRADE PLACEMENT

5111

Kindergarten - Children who will reach the age of five on or before January 1of the relevant school year shall be eligible to enter kindergarten.  The parent and/or guardian of a child five years of age shall have the option to not enroll that child until the child is seven years of age.  To exercise the above option, the parent and/or guardian must personally appear at the District’s Central Office annually and sign an option form as well as receive information regarding the opportunities available in the District.

First Grade - Children who will reach the age of six on or before January 1 of the relevant school year shall be eligible to enter first grade.  Children younger than age six on January 1 of the relevant school year may be eligible to enter first grade upon approval by the Superintendent.

Other Grades - Where questions exist regarding grade placement of newly registered students, primary consideration shall be given to the student’s readiness and/or ability to complete the work of the relevant grade.  The final decision in such matters shall rest with the school’s principal.

Legal Reference:

Connecticut General Statutes, Section 10-15c

Connecticut General Statutes, Section 10-184

 

Approved April 28, 1981

Amended November 21, 2017


Previous Policy Number: IB4

Approved 11/21/2017
Previous Policy Number: IB4

COMPULSORY ATTENDANCE

5112

All pupils are required to be prompt and regular in attendance. Signed written excuse, in person or phone verification by parent, is required for any reason of absence or tardiness.

Legal Reference:

Connecticut General Statutes
Section 10-184 (Duties of Parents)
Section 10-198a (Policies and Procedures Concerning Truants)
PA 91-303, An Act Concerning Revisions to the Education Statutes

Cross Reference:

Policy 5113 (Absences and Excuses)
Policy 5133 (Pupil Suspension and Expulsion)
Policy 6180.21 (Standards for Daily Class Attendance and Participation)

 

Approved 4/28/1981
Amended 5/2/1995 

Approved 5/2/1995
Previous Policy Number: IB3

Attendance Services

5112.1 (R)

The city-wide attendance counselor coordinates a program of attendance regulations for students enrolled in school from kindergarten through grade twelve. Problems of non-attendance, absenteeism and truancy are investigated in an efficient manner and a team concept is stressed. Teachers, administrators, and pupil personnel staff members work together to enhance attendance and motivate students to attend school on a regular basis. Programming flexibility and special counseling is available and encouraged as the needs arise.

Approved 4/28/1981
Previous Policy Number: IB3-R

ABSENCES AND EXCUSES

5113

It is expected that parents will notify their child’s school of absence related to:

Illness
Infectious disease
Family emergency
Medical appointments which must occur during school hours
Severe weather conditions
Religious observances

Use of school days for extended vacations is discouraged.

A parent may choose to excuse student absence; however, such authorization may not be made in the child’s best interest and may not be made legitimately based on expectations noted above. Accordingly, the approval of the principal is also required to excuse student absence.

High School Attendance Policy

The following regulations govern student attendance in high school, including students who are participating in alternative programs as a result of expulsion. A student who is absent from a class unexcused for more than six (6) days in a semester course and more than thirteen (13) days in a full year course will lose credit in the course, whether or not a passing grade is earned, and the transcripts will be marked accordingly.

Excused Absences

Student absence will only be excused in the following circumstances:

  • A note from a physician indicating an illness or other diagnosed condition that resulted in absences from school;
  • Absence due to an approved school function (i.e., field trips, band concerts, school-sponsored sporting events, etc.);
  • Absence due to suspension from school for disciplinary purposes.

Notification Timeline

Parents or guardians of students will be notified of the potential of failure due to poor attendance in accordance with the following table:

Number of Absences Notification Required For Semester Courses Notification Required For Full Year Courses
3 School Attendance Notification letter sent to the home and contact made by school personnel  
7 Letter sent home indicating student has lost credit in the course(s) and contact made by school administration School Attendance Notification letter sent to the home and contact made by school personnel
14   Letter sent home indicating student has lost credit in the course(s) and contact made by school administration

 

Tardiness

Students are required to report to school by 7:25 A.M.  First period starts promptly at 7:30 A.M.  Students who report to school after 7:30 A.M. will not be admitted to class and will report to the cafeteria.  Students will be marked absent for the first clock period. Parent should note that students who are marked absent because of tardiness will be subject to consequences outlined previously in the high school attendance policy.

Appeal Seeking Waiver of the Policy

Within five school days of a student’s receiving notification that he/she has lost credit for a course, he/she may submit to the principal a request for waiver of this high school attendance policy. Requests submitted after that time will not be considered. In any such appeal, the student shall set forth, specifically the basis on which he/she is requesting waiver, taking into account the standards set forth below.

  • Appeals will be granted only in extraordinary circumstances. The general rule is that students must meet the attendance requirements set forth above in order to receive credit for the course.
  • Appeals based on medical excuse shall not generally be granted unless medical excuses (from a treating physician) are provided within 5 school days of the absence(s).
  • In considering such appeals, the principal shall consider the student’s achievement and his/her ability to demonstrate mastery of the course work notwithstanding the absences.

In considering an appeal, the principal or his/her designee shall apply the standards set forth above. The principal or his/her designee shall issue a written decision on the appeal within ten school days. The decision of the principal or his/her designee shall be final.

Attendance Redemption

In the case that a student has lost credit in a course because of poor attendance, he/she may still be able to earn credit if he/she completes a participation contract with the principal or his/her designee. The signed contract may specify that the student will:

  • Participate completely and positively in the class;
  • Complete all class and homework assignments, quizzes, and tests;
  • Pass the midterm and/or final examination;
  • Have no additional class cuts, unexcused absences, and/or tardiness to class;
  • Have no additional class absences because of in or out of school suspension;
  • Complete an extra assignment or project showing mastery of the class curriculum;
  • Successfully complete summer school or the equivalent program as approved by the principal.

The principal or his/her designee will review the student’s progress and determine if credit is reinstated to the student.  

Cross Reference:

Policy 6180.1 (Academic Achievement)
Policy 5112 (Compulsory Attendance)
Policy 5119 (Dismissal Precautions)

 

Board approved to delete 8/19/2014 Disabled 12/12/2014

 

Approved 4/28/1981
Amended 5/2/1995
Amended 9/7/2004
Amended 9/6/2005
Amended 7/1/2008

Approved 7/1/2008
Previous Policy Number: IB8

Guidelines for Absences and Excuses

5113.1 (R)

Students are not tardy if a school bus is late.

Parents are requested to send a signed written excuse in case of tardiness or absence. Phone confirmation will also be accepted as validation of student absence. Teachers will report any sporadic absences and/or tardiness to the school administration.

Cross Reference:

Procedure 6180.21 (Standards for Daily Attendance and Participation)

Approved 5/2/1995
Previous Policy Number: IB-8R

STUDENT ATTENDANCE,TRUANCY AND CHRONIC ABSENTEEISM

5115

            Regular and punctual student attendance in school is essential to the educational process.  Connecticut state law places responsibility for assuring that students attend school with the parent or other person having control of the child.  To assist parents and other persons in meeting this responsibility, the Board of Education, through its Superintendent, will adopt and maintain procedures to implement this policy.

 

            In addition, the Board of Education takes seriously the issue of chronic absenteeism.  To address this issue, the Board of Education, through its Superintendent, will adopt and maintain procedures regarding chronic absenteeism in accordance with state law.

 

 

Legal References:

 

Public Act 17-14, An Act Implementing the Recommendations of the Department of Education

 

Public Act 16-147, An Act Concerning the Recommendations of the Juvenile Justice Policy and Oversight Committee

 

Connecticut General Statutes § 10-220

 

Connecticut General Statutes § 10-184

 

Connecticut General Statutes § 10-186

 

Connecticut General Statutes § 10-198a

 

Connecticut General Statutes § 10-198b

 

Connecticut General Statutes § 10-198c

 

Connecticut General Statutes § 10-198d

 

Connecticut General Statutes § 10-198e

 

 

Guidelines for Reporting Student Attendance in the Public School Information System (Connecticut State Department of Education, January 2008)

 

Connecticut State Board of Education Memorandum, Definitions of Excused and Unexcused Absences (June 27, 2012)

 

Connecticut State Department of Education, Guidelines for Implementation of the Definitions of Excused and Unexcused Absences and Best Practices for Absence Prevention and Intervention (April 2013)

 

Connecticut State Department of Education, Reducing Chronic Absence in Connecticut’s Schools: A Prevention and Intervention Guide for Schools and Districts (April 2017)

 

 

Approved August 20, 1991

 

Amended May 21, 1995

 

Amended November 21, 2017

 

Previous Policy Number IB 9

Approved 11/21/2017
Previous Policy Number: IB9

Administrative Regulations Regarding Student Attendance, Truancy and Chronic Absenteeism

5115 (R)

                                                                                                                         5115-R

 ADMINISTRATIVE REGULATIONS REGARDING STUDENT ATTENDANCE, TRUANCY AND CHRONIC ABSENTEEISM

 

I. Attendance and Truancy

 

A. Definitions for Section I

 

  1. “Absence” - any day during which a student is not considered “in attendance” at his/her assigned school, or on a school sponsored activity (e.g. field trip), for at least one half of the school day.

 

  1. “Disciplinary absence” - Any absence as a result of school or district disciplinary action. Any student serving an out-of-school suspension or expulsion should be considered absent. Such absence is not considered excused or unexcused for attendance and truancy purposes.

 

  1. “Educational evaluation” - for purposes of this policy, an educational evaluation is an assessment of a student’s educational development, which, based upon the student’s presenting characteristics, would assess (as appropriate) the following areas: health, vision, hearing, social and emotional status, general intelligence, academic performance, communicative status and motor abilities.

 

  1. “Excused absence” - a student is considered excused from school if the school has received written documentation describing the reason for the absence within ten (10) school days of the student’s return to school, or if the child has been excluded from school in accordance with section 10-210 of the Connecticut General Statutes (regarding communicable diseases), and the following criteria are met:

 

a. Any absence before the student’s tenth (10th) absence is considered excused when the student’s parent/guardian approves such absence and submits appropriate written documentation in accordance with this regulation.

 

b. For the student’s tenth (10th) absence and all absences thereafter, a student’s absences from school are, with appropriate documentation in accordance with this regulation, considered excused only for the following reasons:

 

i. student illness (verified by an appropriately licensed medical professional);

 

ii. religious holidays;

 

iii.        mandated court appearances (documentation required);

 

iv. funeral or death in the family, or other emergency beyond the control of the student’s family;

 

v. extraordinary educational opportunities pre-approved by the district administrators and in accordance with Connecticut State Department of Education guidance and this regulation;

 

vi. lack of transportation that is normally provided by a district other than the one the student attends.

 

c. A student, age five (5) to eighteen (18), whose parent or legal guardian is an active duty member of the armed forces who has been called for duty, is on leave from or has immediately returned from deployment to a combat zone or combat support posting, shall be granted ten (10) days of excused absences in any school year, and, in the discretion of the administration, additional excused absences to visit such student’s parent or legal guardian with respect to the parent’s leave or deployment. In the case of such excused absences, the student and parent or legal guardian are responsible for obtaining assignments from the student’s teacher prior to any period of excused absence, and for ensuring that such assignments are completed by the student prior to his or her return to school.

 

  1. “In Attendance” - Any day during which a student is present at the student’s assigned school, or an activity sponsored by the school, for at least half of the regular school day.

 

  1. "Student" - a student enrolled in the Meriden Public Schools.

 

  1. "Truant" - any student five (5) to eighteen (18) years of age, inclusive, who has four (4) unexcused absences from school in any one month or ten (10) unexcused absences from school in any school year.

 

  1. "Unexcused absence" - any absence from a regularly scheduled school day for at least one half of the school day, which is not excused or considered a disciplinary absence.

 

            The determination of whether an absence is excused will be made by the building principal or his/her designee.  Parents or other persons having control of the child may appeal that decision to the Superintendent or his/her designee, whose decision shall be final.

 

B. Written Documentation Requirements for Absences

 

  1. Written documentation must be submitted for each incidence of absence within ten (10) school days of the student’s return to school. Consecutive days of absence are considered one incidence of absence.

 

  1. The first nine (9) days of absence will be excused upon receipt of a signed note from the student’s parent/guardian, a signed note from a school official that spoke in person with the parent/guardian regarding the absence, or a note confirming the absence by the school nurse or by a licensed medical professional, as appropriate.

 

  1. For the student’s tenth (10th) absence, and all absences thereafter, documentation of the absence must be submitted in accordance with paragraphs 1 and 2 above, and must also include the reason for the absence and the following additional information:

 

a. student illness:

 

i. a signed note from a medical professional, who may be the school nurse, who has evaluated the student confirming the absence and giving an expected return date; or

 

ii. a signed note from school nurse who has spoken with the student’s medical professional and confirmed the absence, including the date and location of the consultation.

 

b. religious holidays: none.

 

c. mandated court appearances:

 

i. a police summons;

 

ii. a subpoena;

 

iii.        a notice to appear;

 

iv. a signed note from a court official; or

 

v. any other official, written documentation of the legal requirement to appear in court.

 

d. funeral or death in the family, or other emergency beyond the control of the student’s family: a written document explaining the nature of the emergency.

 

e. extraordinary educational opportunity pre-approved by the district administrators and in accordance with Connecticut State Department of Education guidance and this policy: written pre-approval from the administration, in accordance with this regulation.

 

f. lack of transportation that is normally provided by a district other than the one the student attends: none.

 

  1. Neither e-mail nor text message shall serve to satisfy the requirement of written documentation. In rare and extraordinary circumstances, a building administrator may, in his/her own discretion, accept the delivery of written documentation through a scanned copy sent by e-mail.

 

  1. The Meriden Public Schools reserves the right to randomly audit written documentation received, through telephone and other methods of communication, to determine its authenticity.

 

  1. Any absence that is not documented in accordance with this regulation within ten (10) school days after the incidence of absence will be recorded as unexcused. If documentation is provided within ten (10) school days, but is incomplete, the building principal may, at his/her own discretion, grant up to a five (5) school day extension for provision of the completed documentation.

 

C. Extraordinary Educational Opportunities

 

  1. To qualify as an extraordinary educational opportunity, the opportunity must:

 

a. be educational in nature and must have a learning objective related to the student’s course work or plan of study;

 

b. be an opportunity not ordinarily available to the student;

 

c. be grade and developmentally appropriate; and

 

d. include content that is highly relevant to the student; while some opportunities will be relevant to all students, others will contain very specific content that would limit their relevance to a smaller group of students.

 

  1. Family vacations do not qualify as extraordinary educational opportunities.

 

  1. All requests for approval of extraordinary educational opportunities must:

 

a. be submitted to the building principal in writing prior to the opportunity, but no later than ten (10) school days prior to the opportunity except in exceptional circumstances at the discretion of the building administrator;

 

b. contain the signatures of both the parent/guardian and the student;

 

c. include an outline of the learning objective of the opportunity and include detail as to how the objective is linked to the student’s coursework or plan of study; and

 

d. include additional documentation, where available, about the opportunity.

 

  1. The building principal shall provide a response in writing and include the following:

 

a. either approval or denial of the request;

 

b. brief reason for any denial;

 

c. any requirements placed upon the student as a condition of approval;

 

d. the specific days approved as excused absences for the opportunity;

 

e. the understanding that the building administrator may withdraw its approval if the opportunity is canceled or the student fails to meet the agreed-upon requirements of the approval.

 

  1. All decisions of the building principal relating to extraordinary educational opportunities shall be final.

 

  1. Students who are granted excusal from school to participate in extraordinary educational opportunities are expected to share their experiences with other students and/or school staff when they return.

 

  1. Approval for an extraordinary educational opportunity is determined on a case-by-case basis and the analysis of individualized factors. An opportunity approved for one student may not be approved for another.

 

D. Truancy Exceptions:

 

  1. A student five (5) or six (6) years of age shall not be considered truant if the parent or person having control over such student has appeared personally at the school district office and exercised the option of not sending the child to school at five (5) or six (6) years of age.

 

  1. A student seventeen (17) years of age shall not be considered truant if the parent or person having control over such student consents to such student’s withdrawal from school. Such parent or person shall personally appear at the school district office and sign a withdrawal form indicating such consent.  Such withdrawal form must include an attestation from a guidance counselor or school administrator from the school that the district provided the parent (or person having control of the child) with information on the educational options available in the school system and community.

 

  1. If a parent or guardian of an expelled student chooses not to enroll the student in an alternative program, the student shall not be considered to be “truant.”

 

E. Readmission to School Following Voluntary Withdrawal

 

  1. Except as noted in paragraph 2 below, if a student voluntarily withdraws from school (in accordance with Section D.2, above) and subsequently seeks readmission, the Board may deny school accommodations to the student for up to ninety (90) school days from the date of the student’s withdrawal from school.

 

  1. If a student who has voluntarily withdrawn from school (in accordance with Section D.2, above) seeks readmission within ten (10) school days of his/her withdrawal, the Board shall provide school accommodations to the student not later than three (3) school days after the student requests readmission.

 

F. Determinations of Whether a Student is “In Attendance”:

 

  1. A student serving an out of school suspension or expulsion shall be reported as absent unless he or she receives an alternative educational program for at least one half of the regular school day. In any event, the absence is considered a disciplinary absence, and will not be designated as excused or unexcused.

 

  1. On early dismissal days and days shortened due to inclement weather, the regular school day for attendance purposes is considered to be the amount of instructional time offered to students on that day. For example, if school is open for four hours on a shortened day scheduled, a student must be present for a minimum of two hours in order to be considered “in attendance.”

 

  • Students placed on homebound instruction due to illness or injury in accordance with applicable regulations and requirements are counted as being “in attendance” for every day that they receive instruction from an appropriately certified teacher for an amount of time deemed adequate in accordance with applicable law.

G.Procedures for students in grades K-8*

1. Notification

 

a. Annually at the beginning of the school year and upon the enrollment of any child during the school year, the administration shall notify the parent or other person having control of the student enrolled in grades K - 8 in writing of the obligations pursuant to Conn. Gen. Stat. § 10-184 to ensure that such a student attends school regularly or to show that the child is elsewhere receiving equivalent instruction in the studies taught in the Meriden Public Schools.

 

b. Annually at the beginning of the school year and upon the enrollment of any child during the school year, the administration shall obtain from the parent or other person having control of the student in grades K-8 a telephone number or other means of contacting such parent or other person during the school day.

2. Monitoring

 

Each school shall implement a system of monitoring individual unexcused absences of students in grades K-8.  Whenever such a student fails to report to school on a regularly scheduled school day, school personnel under the direction of the building principal [or his/her designee] shall make a reasonable effort to notify the parent or other person having control of such student by telephone and by mail of the student's absence, unless school personnel have received an indication that the parent or other person is aware of the student's absence.  [Reasonable efforts shall include two (2) attempts to reach the parent or other person at the telephone number provided by the parent or other person.  Such attempts shall be recorded on a form provided by the Superintendent.]  Any person who, in good faith, gives or fails to give such notice shall be immune from liability, civil or criminal, which might otherwise be incurred or imposed and shall have the same immunity with respect to any judicial proceeding which results from such notice or failure to give notice.

 

  1. Parents or guardians Notifications
  2. Parents or guardians of students in grades K - 8 will be notified of poor attendance in accordance with the following table:

Elementary and Middle School Attendance

Number of Unexcused Absences

Notification Required

 Any unexcused absence

• Notification to parents by telephone

 3 Unexcused Absences

• Automated telephone call referencing 3 unexcused absences

 5 Unexcused Absences

• Automated telephone call referencing 5 unexcused absences 
• Contact by FSL

 7 Unexcused Absences

• Automated telephone call referencing 7 Unexcused Absences 
• Letter sent from school
• Parent meeting with school

 10 Unexcused Absences

• Automated telephone call referencing 10 unexcused absences
• Implementation of State Department of Education Truancy Intervention Model
• DCF referral, where appropriate

 15 Unexcused Absences

• Automated telephone call referencing 15 unexcused absences

Over 20

Decision of retention will be decided upon school administration. There will be a review of loss of learning academically, socially and emotionally and level of skill attainment.

 

  1. A high school student who is absent from a class unexcused for more than six (6) days in a semester course, and more than thirteen (13) days in a full year course will lose credit in the course, whether or not a passing grade is earned. The transcript will be marked accordingly. Parents or guardians of students in grades 9 - 12 will be notified of the potential of failure due to poor attendance in accordance with following table:

 Number of Unexcused Absences

Notification Required for Semester Courses   

Notification Required for Full Year Courses

 3

School Attendance notification letter sent to student's home and contact made by school personnel  

 

 7

Letter sent to student's home indicating student has lost credit in the course(s) and contact made by school administration   

School Attendance Notification letter sent to student's home and contact made by school personnel

 14

   

Letter sent to student's home indicating that student has lost credit in the course(s) and contact made by school administration

 

 

[*Note: State law mandates notification and monitoring only with regard to students in grades K-8. Boards of Education are free, however, to extend the application of monitoring and intervention procedures to students at all grade levels.]

H. Procedures applicable to students ages five (5) to eighteen (18)

  1. Intervention

 

a. When a student is truant, the building principal or his/her designee shall schedule a meeting with the parent (or other person having control of such student) and appropriate school personnel to review and evaluate the reasons for the student's truancy. This meeting shall be held no later than ten (10) days after the student becomes truant.  The district shall document the meeting, and if parent or other person declines to attend the meeting, or is otherwise is non responsive, that fact shall also be documented and the meeting shall proceed with school personnel in attendance. 

 

b. When a student is truant, the Superintendent or his/her designee shall coordinate services with and referrals of students to community agencies providing child and family services, as appropriate. The district shall document efforts to contact and include families and to provide early intervention in truancy matters.

 

c. On or before August 15, 2018, if the Commissioner of Education determines that any school under the jurisdiction of Meriden Board of Education has a disproportionately high rate of truancy, the district shall implement a truancy intervention model identified by the Department Education pursuant to Conn. Gen. Stat. § 10-198e.

 

d. In addition to the procedures specified in subsections (a) through (c) above, a regular education student who is experiencing attendance problems should be referred to the building Child Study Team [or other appropriate school based team] to consider the need for additional interventions and/or assistance. The Team will also consider whether the student should be referred to a planning and placement team (“PPT”) meeting to review the student’s need and eligibility for special education.  A special education student who is experiencing attendance problems should be referred to a PPT meeting for program review.

 

I.  Attendance Records

All attendance records developed by the Board shall include the individual student’s state-assigned student identifier (SASID).

II. Chronic Absenteeism

A. Definitions for Section II

  1. “Chronically absent child” - a child who is enrolled in a school under the jurisdiction of the Meriden Board of Education and whose total number of absences at any time during a school year is equal to or greater than ten percent (10%) of the total number of days that such student has been enrolled at such school during such school year;
  2. “Absence” - an excused absence, unexcused absence or disciplinary absence, as those terms are defined by the State Board of Education pursuant to section 10-198b of the general statutes and these administrative regulations;
  3. “District chronic absenteeism rate” - the total number of chronically absent children under the jurisdiction of the Meriden Board of Education in the previous school year divided by the total number of children under the jurisdiction of the Board of Education for such school year; and
  4. “School chronic absenteeism rate” - the total number of chronically absent children for a school in the previous school year divided by the total number of children enrolled in such school for such school year.   

B. Establishment of Attendance Review Teams

If the Meriden Board of Education has a district chronic absenteeism rate of ten percent (10%) or higher, it shall establish an attendance review team for the school district.

If a school under the jurisdiction of the Meriden Board of Education has a school chronic absenteeism rate of fifteen percent (15%) or higher, it shall establish an attendance review team for that school.

If the Meriden Board of Education has more than one school with a school chronic absenteeism rate of fifteen percent (15%) or higher, it shall establish an attendance review team for the school district or at each such school.

If the Meriden Board of Education has a district chronic absenteeism rate of ten percent (10%) or higher and one or more schools with a school chronic absenteeism rate of fifteen percent (15%) or higher, it shall establish an attendance review team for the school district or at each such school.

C. Composition and Role of Attendance Review Teams

Any attendance review team established under these regulations may include school administrators, guidance counselors, school social workers, teachers, representatives from community-based programs who address issues related to student attendance by providing programs and services to truants, as defined under I.A.7, and chronically absent children and their parents or guardians.

Each attendance review team shall be responsible for reviewing the cases of truants and chronically absent children, discussing school interventions and community referrals for such truants and chronically absent children and making any additional recommendations for such truants and chronically absent children and their parents or guardians. Each attendance review team shall meet at least monthly.

 

D. State Chronic Absenteeism Prevention and Intervention Plan

 

The Meriden Board of Education and its attendance review teams, if any, will consider any chronic absenteeism prevention and intervention plan developed by the State Department of Education.

III.       Reports to the State Regarding Truancy Data

 

Annually, each local and regional board of education shall include information regarding the number of truants and chronically absent children in the strategic school profile report for each school under its jurisdiction and for the school district as a whole submitted to the Commissioner of Education.  Measures of truancy include the type of data that is required to be collected by the Department of Education regarding attendance and unexcused absences in order for the department to comply with federal reporting requirements and the actions taken by the board of education to reduce truancy in the school district.

 

Legal References:

 

Public Act 17-14, An Act Implementing the Recommendations of the Department of Education

 

Public Act 16-147, An Act Concerning the Recommendations of the Juvenile Justice Policy and Oversight Committee

 

Connecticut General Statutes § 10-220

 

Connecticut General Statutes § 10-184

 

Connecticut General Statutes § 10-186

 

Connecticut General Statutes § 10-198a

 

Connecticut General Statutes § 10-198b

 

Connecticut General Statutes § 10-198c

 

Connecticut General Statutes § 10-198d

 

Connecticut General Statutes § 10-198e

 

Guidelines for Reporting Student Attendance in the Public School Information System (Connecticut State Department of Education, January 2008)

 

Connecticut State Board of Education Memorandum, Definitions of Excused and Unexcused Absences (June 27, 2012)

 

Connecticut State Department of Education, Guidelines for Implementation of the Definitions of Excused and Unexcused Absences and Best Practices for Absence Prevention and Intervention (April 2013)

 

Connecticut State Department of Education, Reducing Chronic Absence in Connecticut’s Schools: A Prevention and Intervention Guide for Schools and Districts (April 2017)

 

APPROVED December 4, 2012

 

REVISED November 21, 2017

 

Approved 11/21/2017
Previous Policy Number: IB9-R

Sample Notification Regarding Student Attendence

5115 R- E (1)

Click on the link to view the Sample Notification Regarding Student Attendance form. 

/uploads/5115_R_-Exhibit__1__SampleNotificationRE_StudentAttendance.pdf

Approved 11/21/2017
Previous Policy Number:

Unexcused Absences Documentation Log

5115 R- E (2)

Click on the link to view the Unexcused Absences Documentation Log form. 

 /uploads/5115_R_-Exhibit__2__UnexcusedAbsencesDocLog.pdf

Approved 11/21/2017
Previous Policy Number:

Extraordinary Educational Experience Request Form

5115 R- E (3)

Click on the link to view the Extraordinary Educational Experience Request Form.

/uploads/5115_R_-Exhibit__3_ExtraEducationalExpRequestForm.pdf

Approved 11/21/2017
Previous Policy Number:

School Attendance Option Form (Children Age 5 or 6)

5115R - E (4)

Click on the link to view the form.

/uploads/5115_R_-Exhibit__4_ModelForm_SchoolAttendance.pdf

Approved 11/21/2017
Previous Policy Number:

PUPIL ACCOUNTING

5116

The Superintendent shall be responsible for annual pupil accounting as well as reporting pupil enrollment and attendance as required by the State of Connecticut.

Cross Reference:

Policy 5112.2 (School Census)

Legal Reference:

Connecticut General Statutes, Section 10-249

Approved April 28, 1981 

Amended November 21, 2017


Previous Policy Number: IB1

 

Approved 11/21/2017
Previous Policy Number: IB1

SCHOOL CENSUS

5118

 

The Board shall make an annual enumeration of the children residing within the City of Meriden as of January 1.

The Board shall, on the basis of the above census data, project future attendance patterns and plan for the future development of the public schools.

Legal Reference:

Connecticut General Statutes, Section 10-249

Cross Reference:

Policy 5116 (Pupil Accounting)

Approved April 28, 1981 

 

Amended November 21, 2017


Previous Policy Number: IB2

 

Approved 11/21/2017
Previous Policy Number: IB2

Procedures for Dismissal of Students

5119.1 (R)

DISMISSAL OF STUDENTS OF SEPARATED PARENTS

In the case of a request for dismissal of a student of separated parents, where legal custody has not been established, such request for dismissal must bear the signature of both parents. If legal custody has been established, the signature of the legal guardian must appear on the request for dismissal. If the parent insists upon removing the child, the police should be called.

In cases of family dissention, a request may come to prohibit one party of the conflict from taking the child from school, or the parent other than the one with whom the student lives will request dismissal. Such requests should be honored only if legal status has been established.

Any unpreventable irregularity which might prove hazardous to the student should be reported to the police at once.

DISMISSAL OF ILL STUDENTS

Ill students waiting to be picked up should not be dismissed to go home without verification that they are actually being picked up by the designated adult.

Please keep in mind that students being picked up in this situation should be released from the office or the nurse’s suite and that either the secretary or nurse should verify that the adult who has picked up the child is, in fact, the appropriate person.

Approved 4/28/1981
Previous Policy Number: IB10-R

Property Damage

5120

Property Damage

 

Pupils are held responsible for all school property used by or loaned to them.  Parents of any pupil who through willfulness or negligence damages books, equipment, or other school property shall reimburse the district for all damages.

 

 

 

 

 

 

 

Approved:   April 28, 1981                                                                         

 

Amended:  August 19, 2014

 


Previous Policy Number: IC2.4

 

Approved 8/19/2014
Previous Policy Number: 5130.4

ASSIGNMENT OF STUDENTS TO SCHOOLS AND CLASSES

5122

Assignment of students to elementary, middle and high schools will be according to the school attendance areas as established by the Board.

Exceptions may be made by the Superintendent.

The assignment of students to classes is made by the principal or designee with the assistance of the guidance staff.

Cross Reference:

Policy 6152 (Grouping for Instruction)
Policy 5114 (Transfers and Withdrawals)

 

Disabled 12/12/2014 board approved to delete 8/19/2014

Approved 4/28/1981
Previous Policy Number: IB7

PROMOTION AND RETENTION, GRADES K-8

5123

In general, students shall be placed at the grade level to which they are best adjusted academically, socially, and emotionally. The educational program shall provide for the continuous progress of students from grade to grade, with students spending one year in each grade. A small number of students, however, may benefit from remaining another year in the same grade.

Most retentions will probably take place in grades K-3 for social and/or academic reasons. In grades K-8, retention may also be appropriate when a student is substantially deficient in expected levels of academic performance. In any case, the decision whether to promote or retain the student shall be based on the academic growth of the student and the determination of which option is in the best interests of the student.

Upon recommendation of the school principal, students who have demonstrated substantial academic deficiencies that may jeopardize their eligibility for promotion will be provided with supplemental services and, in accordance with state law, the school principal may also require that students participate in personal reading programs, after school programs, summer school or other programs offered by the school district that are designed to assist students in remedying such deficiencies.

The Board shall offer supplemental services as an alternative to retention as deemed appropriate by the administration and approved by the Board within Board approved local, state and/or federal appropriations.

When retention is considered, the following procedures should be followed:

  1. Generally, by the close of the second marking period (assuming the problem has manifested itself), the teacher shall confer with the principal and other staff members involved with the student, such as the student's special teachers and counselor, and the parents/legal guardians to discuss specific areas of concern.
  2. Parents/legal guardians shall then be invited to a meeting with the teacher, principal, and other staff members, to the extent possible, by March 15 for an updated discussion of the matter. This discussion shall consist of an explanation to the parents/legal guardians of their children’s current academic standing in relationship to program objectives and individual ability. Goals shall be set for the period through May 1.
  3. During the first two weeks of May, another meeting will be held to review the goals and the student's progress. In June, the final decision of retention shall be made subject to the provisions of paragraph four of this section as appropriate. The final decision shall be made by the principal, as advised by certified staff, and with parental/legal guardian consultation.
  4. In accordance with state law, beginning in the school year 2000-2001 and each school year thereafter, students who have not achieved the state-wide standard for remedial assistance on the fourth grade mastery examination will be required to attend school in the summer following the examination on which they failed to reach such standard, unless such students receive an exemption. Beginning in the school year 2001-2002 and each school year thereafter, students who have not achieved the state-wide standard for remedial assistance on the sixth grade mastery examination will be required to attend school in the summer following the examination on which they failed to reach such standard, unless such students receive exemption. If a student is required by law to attend school in the summer and fails to attend, the student shall not be promoted to the next grade. Upon recommendation of the superintendent, the board of education shall make the final decision of retention for such students who fail to attend compulsory summer school at the end of the summer school term.

 

Approved 4/28/1981
Revised 1/18/2000
Effective 7/1/2000 

Approved 7/1/2000
Previous Policy Number: HK5.1

Guidelines for Promotion and Retention, Grades K-8

5123.1 (R)

The following guidelines are to be used in conjunction with state law as a reference by staff in considering students for promotion/retention.

KINDERGARTEN

Ordinarily, a student who shows sufficient physical, social, emotional, and intellectual maturity to have a successful experience in grade one should be promoted.

GRADE 1

Ordinarily, a student who reads fluently and with comprehension on a primer level and has mastered the beginning arithmetic concepts clustered under grade one should be promoted to grade two.

GRADE 2

Ordinarily, a student who has reading and skill acquisition which enable the student to obtain an understanding of vocabulary and experiences that are met in the first grade reader and the first part of the second grade reader and has mastered the basic math objectives clustered under grade two should be promoted to grade three.

GRADES 3-5

Ordinarily, a student who has mastered the basic skills assigned to the appropriate grade level in mathematics and integrated language arts will be promoted.

GRADES 6-8

Ordinarily, it is expected that students in these grades will master the assigned skills and concepts in language arts, social studies, math, and science and have demonstrated satisfactory effort in all other subjects. Students who fail to achieve the basic objectives of two or more of the major academic subjects listed above will be considered for retention. The student should pass language arts and mathematics to be promoted.

The major references available to staff in determining the degree to which students possess the listed characteristics for promotion are: (1) assessed performance on criterion-referenced testing as recorded on skills record cards, (2) performance on standardized tests, (3) report card grades, (4) teacher-parent/legal guardian input, and (5) attendance.

Regular class attendance and participation in instructional activities is considered vital to students meeting the school system’s academic standards. It is expected that a student will be in school everyday unless he/she is ill or a serious family situation, such as a funeral requires his/her absence.

The educational program for a retained student for the following school year is to be structured in a way that will offer a greater chance for learning success. The revised program should reflect a comprehensive analysis of those educational factors that might have contributed to the retention. The retained student may be placed with same teacher(s) for the following year if this is deemed appropriate. Guidance staff and other ancillary personnel should be utilized to support retained students as needs and circumstances dictate.

If a student is considered for retention (end of year) but is promoted, the reasons for promotion shall be documented.

 

Approved 4/28/1981
Amended 1/18/2000
Effective 7/1/2000 

Approved 7/1/2000
Previous Policy Number: HK5.1-R(1)

PROMOTION AND RETENTION, GRADES 9-12

5124

THIS REQUIREMENT GOES INTO EFFECT FOR THE INCOMING 2019 FRESHMAN CLASS, WHICH WILL BE THE CLASS GRADUATING IN 2023.

 

PROMOTION AND RETENTION, GRADES 9-12 5124

 

A student must complete a total of six units of credit to enter grade 10; a total of twelve units of credit to enter grade 11; a total of eighteen units of credits to enter grade 12; and a total of twenty-five units to graduate. 

The student must complete specific course requirements as established by the Board for graduation. An exception may be granted by the school principal in the instance where a student has enrolled from another school system with differing graduation requirements after the beginning of grade nine. In such a situation, the principal may substitute up to one (1) unit of specified graduation requirements with course credits earned by the student in his or her former school. In all other instances, only the Board may waive graduation requirements.

Upon recommendation of the school principal, students who have demonstrated substantial academic deficiencies that may jeopardize their eligibility for promotion or graduation will be provided with supplemental services and the school principal may also require that students attend after school programs, summer school or other programs offered by the school district that are designed to assist students in remedying such deficiencies.

The Board shall offer supplemental services as an alternative to retention as deemed appropriate by the administration and approved by the Board within Board approved local, state and/or federal appropriations.

Cross Reference:

Policy 6146 (Graduation Requirements)

 

Approved 12/7/1982

Amended 1/18/2000 

Amended 6/7/2016

Amended 11/19/19

 

Previous Policy Number: HK5.2










Approved 11/19/2019
Previous Policy Number: HK5.2

Guidelines for Promotion and Retention, Grades 9-12

5124.1 (R)

The following are to be followed regarding promotion and retention of high school students.

  1. The following minimum credits are required for promotion to grades ten-twelve.

    Grade / Minimum Credits
    10   5.25
    11   10.25
    12   15.25

    Mid-quarter reports will be sent out to parents/legal guardians of all students failing or in danger of failing a course. Teachers will sign each report and records will be kept in the office.

  2. The academic record of each senior is to be reviewed by October 1 to ensure that all graduation requirements have been attained by the student or have been scheduled for the senior year. Where inadvertent omissions have occurred, the senior’s schedule is to be revised accordingly.
     
  3. Whenever senior retentions are being considered (D and F grade for a given term), the following procedures are to be followed:

    a. If circumstances warrant, the building principal may submit requests for graduation waivers to the Associate Superintendent’s office.

    b. At the end of the first quarter, all seniors failing one or more courses are to be scheduled for individual conferences with their guidance counselors or teachers to review progress and make course adjustments where necessary.

    c. At the end of the second quarter, the principal will send letters to parents/legal guardians of seniors failing one or more subjects alerting them to the possibility of their children not graduating and requesting conferences with counselors and the teachers involved.

    d. At the end of the third quarter, the procedures outlined for the end of the second term will be repeated.

    e. After completion of the fourth quarter examinations, failure reports for seniors are to be submitted to the principal’s office. The school administration will review the students’ graduation status with the teachers and counselors. As necessary, the principal will notify students and their parents/legal guardians that, since graduation requirements have not been completed, the students will not graduate.

    f. School personnel will contact failing students and discuss all options available to earn a diploma or a high school equivalency certificate.
 
Approved 4/28/1981
Amended 3/6/2007 
Approved 3/6/2007
Previous Policy Number: HK5.2-R(1)

STUDENT RECORDS

5125

I. Policy

The Board of Education (the “Board”) complies with state and federal regulations regarding confidentiality and access to and amendment of student records. The Board shall implement procedures that protect the privacy of parents and students, while providing proper access to records. Availability of these procedures shall be made known to parents of students currently in attendance and eligible students currently in attendance.

II. Definitions

A. “Education Record” means any information or data recorded in any medium (including but not limited to handwriting, print, tapes, film, microfilm and microfiche) which:

  1. relates directly to a student;
  2. is maintained by the school district or party acting for the school district; 
  3. does not include:
    1. personal records that are kept in the sole possession of the school staff member who made them and that are not accessible to or revealed to any other person except the staff member’s temporary substitute;
    2. employment records relating to an individual who is employed in the school system and relating exclusively to that individual in that individual’s capacity as an employee, provided that records pertaining to a student who is employed as a result of his/her status as a student are considered to be education records;
    3. alumni records that contain information about a student after he/she is no longer in attendance in the school system; these records do not relate to the person as a student; and
    4. records of a student who is 18 years of age or older that are made by a physician, psychologist or other recognized professional in his/her professional capacity that are made in connection with treatment of a student and are disclosed only to individuals providing the treatment.

B. “Student” means an individual who is or has been in attendance at a school or in a program under the control of or as authorized by the Board of Education.

C. “Eligible Person” includes those individuals defined as “parent” or “eligible student.”

D. “Parent” includes either parent, a guardian, or an individual acting as a parent of a student in the absence of a parent or guardian.

E. “Eligible Student” means a student or former student who has attained the age of eighteen years or who is attending an institution of post-secondary education, or is an emancipated minor.

F. “Disclosure” means permitting access to the release, transfer, or other communication of personally identifiable information contained in education records, orally or in writing, or by electronic means, or by any other means to any party.

G. “Directory Information” means information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy, if disclosed. It includes, but is not limited to, the parent’s name and/or e-mail address, the student’s name, address, telephone number, e-mail address, school, photographic, computer and/or video images, date and place of birth, major field(s) of study, grade level, participation in school-sponsored activities or athletics, weight and height (if the student is a member of an athletic team), dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended.

H. “Personally Identifiable” means data or information including, but not limited to:

  1. the name of a student, the student’s parents or other family member, or
  2. the address of the student, or the student’s family, or
  3. a personal identifier, such as the student’s social security number or student number, or
  4. a list of personal characteristics which would make the student’s identity easily traceable.

III. Procedure to Inspect, Review and Obtain a Copy of Educational Records

A. Eligible persons may, upon request, in writing, inspect and review the student’s education records, according to the following procedures:

  1. eligible students or parents must submit a written request that identifies as accurately as possible the record or records for which the request for inspection and review is submitted;
  2. an authorized official of the school district will notify the parent or eligible student of the date, time and location where the records may be inspected and reviewed;
  3. requests by parents and eligible students to inspect and review the student’s education records will be accommodated within a reasonable period of time but, in no case, no more than forty-five (45) calendar days after the receipt of such requests;
  4. Procedure (3) (above) is superseded by requirements outlined in Section 10-76d-18(b)(1) of the Regulations of Connecticut State Agencies when requests are made by parents of special education students or eligible students who are identified as special education students:
    1. requests by parents of students requiring special education and related services will be accommodated within ten (10) school days of the receipt of such requests; or
    2. within three (3) school days of the receipt of such requests if the requests are made in order to prepare for a meeting regarding an individualized education program; or
    3. within three (3) calendar days of such a request if the request is made in order to prepare for a meeting related to any due process hearing.
  5. Eligible students or parents may request a copy of the student’s educational record. The fee for copies of a student’s educational record is five cents (5⊄) per page. Such fee shall be waived if:
    1. the request is made by an eligible person for the education records of a student receiving or having received special education or related services. In such case and as required by Section 10-76d-18(b)(2) of the Regulations of Connecticut State Agencies, one free copy of the student’s education records will be provided within five (5) school days of a written request. After one free copy is provided by the school district to the parents of students requiring special education and related services, the standard fee per page will be charged for any additional copies of the student’s education records; and
    2. imposition of the fee would effectively prevent the eligible student or parent the right to inspect and review the records.

IV. Amendment of Education Records

A. If an eligible student or parent believes that information in the student’s record is inaccurate, misleading or in violation of the student’s rights of privacy he/she has the following rights:

  1. the eligible student or parent may request in writing that the school district amend the record. In requesting an amendment of the record, the eligible student or parent must identify the part of the record he/she wishes to change and specify why he/she believes that the part of the record in question is inaccurate, misleading or in violation of the student’s rights of privacy;
  2. the school district will decide and communicate, within a reasonable period of time, whether it will comply or not comply with the request to amend the record. If the school district decides to amend the record(s), the school district shall promptly take such steps as may be necessary to put the decision into effect with respect to the requested amendment(s). If the school district decides not to comply, it will notify the eligible student or parent of its decision and advise him/her of the right to a hearing to challenge the information believed to be inaccurate, misleading or in violation of the student’s rights of privacy;
  3. upon request, the school district will hold a hearing within a reasonable period of time after the school district receives the request, unless the parent or eligible student requests a delay. The eligible student or parent will be notified, in advance, of the date, time and place of the hearing;
  4. the hearing will be conducted by a person or persons appointed by the Superintendent of Schools who has knowledge regarding the policies relating to confidentiality and who does not have direct interest in the outcome of the hearing. The hearing officer may be an official of the school district;
  5. the parent or eligible student and the school system shall have the right to be represented by person(s) of their choosing at their own expense, to cross examine witnesses, to present evidence, and to receive a written decision of the hearing;
  6. the school district will prepare within a reasonable period of time a written decision based solely upon the evidence presented at the hearing. The decision will include a summary of the evidence presented and reasons for the decision;
  7. if, as a result of the hearing, the school district decides that the information in the education record is inaccurate, misleading or in violation of the student’s rights of privacy, it will amend the record and inform, in writing, the eligible student or parent of the amendment; and
  8. if, as a result of the hearing, the school district decides that information in the student’s education records is not inaccurate, misleading, or in violation of the student’s rights of privacy, it will inform the eligible student or parent of the right to place a statement setting forth the reasons for disagreement with the decision.
    1. Any explanation placed in the records of the student shall be maintained by the school system as part of the records of the student as long as the record or contested portion is maintained by the school system.
    2. If the records of the student or the contested portion are disclosed by the school system, the statement of parental and/or eligible student disagreement shall also be disclosed.

V. Disclosure of Education Records

A. Directory information may be disclosed, except that an eligible person may refuse to permit the designation as directory information of any or all of the items included in the Section II.G. (definition of directory information). The school system need not provide such an opportunity to refuse to permit the disclosure of directory information for such directory information concerning former students.

B. Personally identifiable information from a student record may be disclosed in the following situations without obtaining the prior written consent of an eligible person:

  1. to either parent of a student who has not yet attained eighteen (18) years of age;
  2. to the student;
  3. to school officials who have a legitimate educational interest in the record; a school official is a person employed by the District as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the Board of Education; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, medical consultant or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his/her professional responsibility.
  4. to officials of other schools or school systems, including public charter schools of post-secondary education in which the student seeks or intends to enroll, upon the condition that the student’s parents be notified of the transfer, receive a copy of the record if desired, and have an opportunity for a hearing to challenge the content of the record pursuant to Section IV.
  5. to authorized officials of the following:
    1. Comptroller General of the United States;
    2. Attorney General of the United States;
    3. Secretary of the United States Department of Education;
    4. State and local educational authorities, under the following conditions: the school shall provide such authorized representatives access to student or other records that may be necessary in connection with the audit, evaluation, or enforcement of state and federally supported education programs, but shall not permit such representatives to collect personally identifiable information unless specifically authorized to do so by state and federal law or if the parent or eligible student has given written consent for the disclosure.
  6. to organizations conducting studies for, or on behalf of, the school district for the purpose of developing, validating, or administering predictive tests, administering student aid programs, or improving instruction; so long as the study does not permit personal identification of students or parents by persons other than the representatives of the organization and the information is destroyed when no longer needed for the purposes for which the study was conducted.
  7. to accrediting organizations to carry out their accrediting functions;
  8. to parents of an eligible student who claim the student as a dependent for income tax purposes, as defined in section 152 of the Internal Revenue Code of 1986.
  9. to comply with a judicial order or lawfully issued subpoena, understanding that the district must make a reasonable effort to notify eligible persons of the order or subpoena in advance of compliance, unless such disclosure is in compliance with (a) a federal grand jury subpoena and the court has ordered that the existence or the contents of the subpoena or the information furnished in response to the subpoena not be disclosed; or (b) any other subpoena issued for a law enforcement purpose and the court or other issuing agency has ordered that the existence or the contents of the subpoena or the information furnished in response to the subpoena not be disclosed.
  10. to appropriate parties in connection with an emergency, if knowledge of the information is necessary to protect the health or safety of the student or other individuals.
  11. to parties seeking directory information, as identified in Section II.G. The school district will notify parents or eligible students annually of any category of information designated as directory information and will provide such individuals with an opportunity to object to such disclosure. An objection to the disclosure of directory information shall be good for only one year. School districts are legally obligated to provide military recruiters or institutions of higher education, upon request, with the names, addresses, and telephone numbers of secondary school students, unless a parent or eligible student objects to such disclosure in writing. In all other circumstances, information designated as directory information will not be released when requested by a third party unless the release of such information is determined by the administration to be in the educational interest of the school district and is consistent with the district’s obligations under both state and federal law.
  12. In connection with a student’s application for, or receipt of, financial aid, if such information is necessary to determine eligibility for, the amount of, or the conditions for financial aid, or to enforce the terms and conditions of financial aid.
  13. to state and local officials or authorities to whom such information is specifically required to be reported or disclosed pursuant to state statute adopted prior to November 19, 1974, if the disclosure concerns the juvenile justice system and its ability to effectively serve the student whose records are released or if the officials and authorities to whom the records are disclosed certify in writing to the school district that the information will not be disclosed to any other party without the prior, written consent of the parent of the student, except as provided under state law.
  14. Between two or more public schools in which the student is enrolled or receiving services.
  15. If the school district initiates legal action against a parent or student, the school district may disclose to the court, without a court order or subpoena, the education records of the student that are relevant for the school district to proceed with the legal action as plaintiff.
  16. If a parent or eligible student initiates legal action against the school district, the school district may disclose to the court, without a court order or subpoena, the student’s educational records that are relevant for the school district to defend itself.
  17. To the Attorney General of the United States or his/her designee in response to an ex parte order in connection with the investigation or prosecution of terrorism crimes specified in sections 2332b(g)(5)(B) and 2331 of title 18, U.S. Code. When producing information or permitting access to student records pursuant to this subsection, the school district is not required to record its disclosure on the registry referred to in Section VI.E.

C. Nothing in this policy shall prevent the school district from:

  1. Including in the education records of a student appropriate information concerning disciplinary action taken against the student for conduct that posed a significant risk to the safety or well-being of that student, other students, or other members of the school community.
  2. Disclosing appropriate information concerning disciplinary action taken against a student for conduct that posed a significant risk to the safety or well-being of that student, other students, or other members of the school community, to teachers and school officials who have been determined to have legitimate educational interests in the behavior of the student.
  3. Disclosing appropriate information concerning disciplinary action taken against a student for conduct that posed a significant risk to the safety or well-being of that student, other students, or other members of the school community, to teachers and school officials who have been determined to have legitimate educational interests in the behavior of the student.

D. The District will also facilitate the transfer of a student’s disciplinary records to officials or any private school in which the student seeks or intends to enroll.

VI. Accessibility to Student Records

A. A parent or eligible student may have access to specific confidential information about the student unless such rights have been waived under Section VII below.

B. Aside from a parent or eligible student, only professional staff members who have been determined by the school system to have a legitimate educational need, and the other exemptions as set forth in Section V, may have access to a student’s records. The district maintains a record of parties that have access to education records, including information found in computer memory banks.

C. Parents’ right of inspection and review are restricted to information dealing with the parents’ own child (or themselves). In the case of an eligible student, the right to inspect and review is restricted to information concerning himself/herself. All requests for access to student records must be in writing. A parent does not lose his or her right to access to records upon divorce. Non-custodial parents retain their rights to review their child’s education records unless otherwise ordered by a court. See Section III.A for more information.

D. Except as provided below, a registry will be kept documenting individuals who have obtained access to student records, including information found in computer memory banks.

  1. The registry shall indicate the name of any individual, agency, or organization that obtained access to the student’s records, the date access was given, and the purpose for which the party was granted access to the records, including the names of additional parties to whom the receiving party may disclose the information on behalf of the school district, and the legitimate educational interest in obtaining the information.
  2. The registry does not need to include a record of access if the information was given to parents, eligible students, teachers, or other school personnel who have a legitimate educational interest in a student’s record, a person(s) with written consent from the parent or eligible student, or if the records are sought under the direction of a law enforcement subpoena, where either the existence or contents of the subpoena or the information requested in the subpoena is to remain undisclosed, or if access was to directory information only.
  3. The registry is a permanent part of the record and must be available to the parent or eligible student upon request.

E. Except as indicated in Section V, the custodian of student records will obtain the written consent of an eligible person before disclosing personally identifiable information from a student record. The consent must include:

  1. the signature of the eligible person; 
  2. the date the consent was signed;
  3. a specification of the records to be disclosed;
  4. the purpose(s) of the disclosure; and
  5. the party or class of parties to whom the disclosure may be made.

VII. Waiver of Rights

A. A student who is an applicant for admission to an institution of post-secondary education or is in attendance at an institution of post-secondary education, may waive his/her right to inspect and review confidential letters and confidential statements of recommendations with the following limitations.

  1. The student is notified, upon request, of the names of all individuals providing the letters or statements.
  2. The letters or statements are used only for the purpose for which they were originally intended.
  3. The waiver is not required by the agency as a condition of admission to or receipt of any other service or benefit from the agency.
  4. The waiver must be in writing and executed by the student, regardless of age, rather than by the parent.

B. A waiver may be revoked with respect to any actions occurring after the revocation.

C. Revocation of a waiver must be in writing.

D. If a parent of a student executes a waiver, that waiver may be revoked by the student at anytime after he/she reaches the age of 18.

VIII. Special Confidentiality Procedures For HIV-Related Information

A. The following definitions shall apply to Section VIII of this policy:

  1. Confidential HIV-Related Information

    “Confidential HIV-related information” means any information pertaining to the protected individual or obtained pursuant to a release of confidential HIV-related information, concerning whether a person has been counseled regarding HIV infection, has been the subject of HIV-related test, or has HIV infection, HIV-related illness or AIDS, or information which identifies or reasonably could identify a person as having one or more of such conditions, including information pertaining to such individual’s partners.
     
  2. Health Care Provider

    “Health Care Provider” means any physician, dentist, nurse, provider of services for the mentally ill or persons with mental retardation, or other person involved in providing medical, nursing, counseling, or other health care, substance abuse or mental health service, including such services associated with, or under contract to, a health maintenance organization or medical services plan.
     
  3. Protected Individual

    “Protected individual” means a person who has been counseled regarding HIV infection, is the subject of an HIV-related test or who has been diagnosed as having HIV infection, AIDS or HIV-related illness.
     
  4. Release of confidential HIV-related information

    “Release of confidential HIV-related information” means a written authorization for disclosure of confidential HIV-related information which is signed by the protected individual, if an eligible student, or a person authorized to consent to health care for the individual and which is dated and specifies to whom disclosure is authorized, the purpose for such disclosure and the time period during which the release is to be effective. A general authorization for the release of medical or other information is not a release of confidential HIV-related information, unless such authorization specifically indicates its dual purpose as a general authorization and an authorization for the release of confidential HIV-related information.
     
  5. School Medical Personnel

B. Confidentiality of HIV-related Information

  1. All school staff must understand that no person who obtains confidential HIV-related information regarding a protected individual may disclose or be compelled to disclose such information. Each person who has access to confidential HIV-related information is responsible for ensuring that confidential HIV-related information is protected from disclosure and/or redisclosure.
  2. Confidential HIV-related information is not public information and any disclosure, other than to persons pursuant to a legally sufficient release or to persons authorized by law to receive such information without a legally sufficient release, violates the law and Board policy.

C. Accessibility of Confidential HIV-related Information

  1. No school staff member who obtains confidential HIV-related information may disclose or be compelled to disclose such information, except to the following:
    1. the protected individual, his/her legal guardian or a person authorized to consent to health care for such individual;
    2. any person who secures a release of confidential HIV-related information;
    3. a federal, state or local health law officer when such disclosure is mandated or authorized by federal or state law;
    4. a health care provider or health facility when knowledge of the HIVrelated information is necessary to provide appropriate care or treatment to the protected individual or when confidential HIV-related information is already recorded in a medical chart or record and a health care provider has access to such record for the purpose of providing medical care to the protected individual;
    5. a medical examiner to assist in determining cause of death;
    6. any person allowed access to such information by a court order.

D. Procedures

  1. If a school staff member, other than school medical personnel, is given confidential HIV-related information regarding a protected individual who is also a student from the student’s legal guardian or the student, the school staff member shall attempt to secure a release of confidential HIV-related information for the sole purpose of disclosing such information to school medical personnel.
  2. If a school medical personnel member is given confidential HIV-related information regarding a protected individual, who is also a student, by a student’s legal guardian, or by the student, and the legal guardian or the student requests accommodations to the student’s program for reasons related thereto, the school medical personnel member shall inform the legal guardian or the student, if an eligible student, that a release of confidential HIV-related information is necessary before such information may be disclosed to other educational personnel capable of assessing the need for, and implementing appropriate accommodations to, the student’s program.
  3. Any school staff member who obtains confidential HIV-related information from a source, other than the protected individual or his/her legal guardian, shall keep such information confidential and shall not disclose such information.
  4. No school staff member may disclose confidential HIV-related information to other school staff members without first obtaining a release of confidential HIV-related information.
  5. Any record containing confidential HIV-related information shall be maintained in a separate file and shall not be subject to the provisions of this policy regarding accessibility of general student records.
  6. If school medical personnel determine that the health and safety of the student and/or others would be threatened if a release of confidential HIV-related information is not obtained, the school medical personnel may seek a court order authorizing disclosure. In such cases, such confidential HIV-related information may be disclosed as set forth in, and subject to, any limitation of such court order.

E. Disclosures Pursuant to a Release

  1. Any disclosure pursuant to a release shall be accompanied by a notice in writing stating, “This information has been disclosed to you from records whose confidentiality is protected by state law. State law prohibits you from making any further disclosure of it without the specific written consent of the person to whom it pertains, or as otherwise permitted by said law. A general authorization for the release of medical or other information is NOT sufficient for this purpose.”
  2. Oral disclosures must be accompanied or followed by the above notice within ten (10) days.
  3. Except for disclosures made to a federal, state or local health officer when such disclosure is mandated or authorized by federal or state law, a notation of all disclosures shall be placed in the medical record or with any HIV-related test result of a protected individual, who shall be informed of such disclosures on request.

F. Child Abuse Reporting

  1. Nothing in this policy shall limit a mandated reporter’s responsibility to report suspected child abuse or neglect under the Board’s Child Abuse and Neglect Reporting Policy 5141.4.

IX. Miscellaneous

A. A copy of this policy may be obtained from the custodian of student records.

Legal References:

State Law:

Connecticut General Statutes § 1-210 et seq.
Connecticut General Statutes § 10-15b
Connecticut General Statutes § 19a-581 et seq.
Regs. Connecticut State Agencies § 10-76d-18

Federal Law:

Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. §§ 1232g et seq.
USA Patriot Act of 2001, Pub. L. 107-56
No Child Left Behind Act of 2001, Pub. L. No. 107-110
34 CFR Part 99
34 CFR 300.560-300.576

 

Approved 4/28/1981
Amended 2/3/1998
Amended 9/17/2002 

Approved 9/17/2002
Previous Policy Number: IJ

Notification of Rights Under FERPA

5125.1

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. They are:

  1. The right to inspect and review the student’s education records within 45 days of the day the Meriden Public School District receives a request for access.

    Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

  2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate or misleading.

    Parents or eligible students may ask the Meriden Public Schools to amend a record that they believe is inaccurate or misleading. They should write the school principal, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

    If the district decides not to amend the record as requested by the parent or eligible student, the district will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

  3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

    One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the district as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the Board of Education;a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, medical consultant or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

    A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

    Upon request, the district discloses education records without consent to officials of another school district in which a student seeks or intends to enroll, having made a reasonable attempt to notify the student or parent of the records request.

  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the district to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:

    Family Policy Compliance Office
    U.S. Department of Education
    600 Independence Avenue, SW
    Washington, DC 20202-4605

  5. The right to refuse the disclosure of directory information (by definition) in total or in part by notifying the school principal by October 1 of each school year of the eligible person’s desire to prevent disclosure of directory information.
Approved 4/28/1981
Previous Policy Number: IJ-R

Guidelines for Access to Student Directory Information

5125.3

Access to Student Directory Information

 

  1. “Directory Information” includes the following information relating to a student: the student’s name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, dates of attendance, honors and awards received, and other similar information.
  2. The Board will provide access to student directory information of secondary students to representatives of the armed forces of the United States of America and state armed services, unless the secondary student or the parent of the student objects to such disclosure in writing.

 

 

Approved 4/28/1981

 

Amended:  December 15, 2015


Previous Policy Number: JK1-R

Approved 12/15/2015
Previous Policy Number: JK1-R

STUDENT DISCIPLINE

5130

 

STUDENT DISCIPLINE

 

  1. Definitions

 

  1. Dangerous Instrument means any instrument, article or substance which, under the circumstances in which it is used or attempted or threatened to be used, is capable of causing death or serious physical injury, and includes a "vehicle" or a dog that has been commanded to attack.

 

  1. Deadly Weapon means any weapon, whether loaded or unloaded, from which a shot may be discharged, or a switchblade knife, gravity knife, billy, blackjack, bludgeon or metal knuckles. A weapon such as a pellet gun and/or air soft pistol may constitute a deadly weapon if such weapon is designed for violence and is capable of inflicting death or serious bodily harm.  In making such determination, the following factors should be considered:  design of weapon; how weapon is typically used (e.g. hunting); type of projectile; force and velocity of discharge; method of discharge (i.e. spring v. CO2 cartridge) and potential for serious bodily harm or death.  

 

  1. Electronic Defense Weapon means a weapon which by electronic impulse or current is capable of immobilizing a person temporarily, but is not capable of inflicting death or serious physical injury, including a stun gun or other conductive energy device.

 

  1. Emergency means a situation in which the continued presence of the student in school poses such a danger to persons or property or such a disruption of the educational process that a hearing may be delayed until a time as soon after the exclusion of such student as possible.

 

  1. Exclusion means any denial of public school privileges to a student for disciplinary purposes.

 

  1. Expulsion means the exclusion of a student from school privileges for more than ten (10) consecutive school days and shall be deemed to include, but not be limited to, exclusion from the school to which such pupil was assigned at the time such disciplinary action was taken. The expulsion period may not extend beyond one (1) calendar year.

 

  1. Firearm, as defined in 18 U.S.C § 921, means (a) any weapon (including a starter gun) that will, is designed to, or may be readily converted to expel a projectile by the action of an explosive, (b) the frame or receiver of any such weapon, (c) a firearm muffler or silencer, or (d) any destructive device. The term firearm does not include an antique firearm.  As used in this definition, a "destructive device" includes any explosive, incendiary, or poisonous gas device, including a bomb, a grenade, a rocket having a propellant charge of more than four ounces, a missile having an explosive or incendiary charge of more than one-quarter ounce, a mine, or any other similar device; or any weapon (other than a shotgun or shotgun shell particularly suited for sporting purposes) that will, or may be readily converted to, expel a projectile by explosive or other propellant, and which has a barrel with a bore of more than ½" in diameter.  The term "destructive device" also includes any combination of parts either designed or intended for use in converting any device into any destructive device or any device from which a destructive device may be readily assembled.  A “destructive device” does not include: an antique firearm; a rifle intended to be used by the owner solely for sporting, recreational, or cultural purposes; or any device which is neither designed nor redesigned for use as a weapon. 

 

  1. In-School Suspension means an exclusion from regular classroom activity for no more than ten (10) consecutive school days, but not exclusion from school, provided such exclusion shall not extend beyond the end of the school year in which such in-school suspension was imposed. No student shall be placed on in-school suspension more than fifteen (15) times or a total of fifty (50) days in one (1) school year, whichever results in fewer days of exclusion.

 

  1. Martial Arts Weapon means a nunchaku, kama, kasari-fundo, octagon sai, tonfa or chinese star.

 

  1. Removal is the exclusion of a student from a classroom for all or part of a single class period, provided such exclusion shall not extend beyond ninety (90) minutes.

 

  1. School Days shall mean days when school is in session for students.

 

  1. School-Sponsored Activity means any activity sponsored, recognized or authorized by the Meriden Board of Education ("Board") and includes activities conducted on or off school property.

 

  1. Seriously Disruptive of the Educational Process, as applied to off-campus conduct, means any conduct that markedly interrupts or severely impedes the day-to-day operation of a school.

 

  1. Suspension means the exclusion of a student from school and/or transportation services for not more than ten (10) consecutive school days, provided such suspension shall not extend beyond the end of the school year in which such suspension is imposed; and further provided no student shall be suspended more than ten (10) times or a total of fifty (50) days in one school year, whichever results in fewer days of exclusion, unless such student is granted a formal hearing as provided below.

 

  1. Weapon means any BB gun, any blackjack, any metal or brass knuckles, any police baton or nightstick, any dirk knife or switch knife, any knife having an automatic spring release devise by which a blade is released from the handle, having a blade of over one and one-half inches in length, any stiletto, any knife the edged portion of the blade of which is four inches and over in length, any martial arts weapon or electronic defense weapon, or any other dangerous or deadly weapon or instrument, unless permitted by law under Section 29-38 of the Connecticut General Statutes.

 

  1. Notwithstanding the foregoing definitions, the reassignment of a student from one regular education classroom program in the district to another regular education classroom program in the district shall not constitute a suspension or expulsion.

 

  1. Scope of the Student Discipline Policy

 

  1. Conduct on School Grounds or at a School-Sponsored Activity:

 

           Students may be disciplined for conduct on school grounds or at any school-sponsored activity that endangers persons or property, is seriously disruptive of the educational process, or that violates a publicized policy of the Board.

 

  1. Conduct off School Grounds:

 

  1. Students may be disciplined for conduct off school grounds if such conduct is seriously disruptive of the educational process and violative of a publicized policy of the Board. In making a determination as to whether such conduct is seriously disruptive of the educational process, the Administration and the Meriden Board of Education may consider, but such consideration shall not be limited to, the following factors:  (1) whether the incident occurred within close proximity of a school;  (2) whether other students from the school were involved or whether there was any gang involvement;  (3) whether the conduct involved violence, threats of violence, or the unlawful use of a weapon, as defined in Section Conn. Gen. Stat. § 29-38, and whether any injuries occurred; and (4) whether the conduct involved the use of alcohol.

 

           In making a determination as to whether such conduct is seriously disruptive of the educational process, the Administration and/or the Meriden Board of Education may also consider whether such off-campus conduct involved the illegal use of drugs.

 

III.       Actions Leading to Disciplinary Action, including Removal from Class, Suspension and/or Expulsion

 

Conduct which may lead to disciplinary action (including, but not limited to, removal from class, suspension and/or expulsion in accordance with this policy) includes conduct on school grounds or at a school-sponsored activity (including on a school bus), and conduct off school grounds, as set forth above.  Such conduct includes, but is not limited to, the following:

 

  1. Striking or assaulting a student, members of the school staff or other persons.

 

  1. Theft.

 

  1. The use of obscene or profane language or gestures, the possession and/or display of obscenity or pornographic images or the unauthorized or inappropriate possession and/or display of images, pictures or photographs depicting nudity.

 

  1. Violation of smoking, dress, transportation regulations, or other regulations and/or policies governing student conduct.

 

  1. Refusal to obey a member of the school staff, law enforcement authorities, or school volunteers, or disruptive classroom behavior.

 

  1. Any act of harassment based on an individual's sex, sexual orientation, race, color, religion, disability, national origin, ancestry, gender identity or expression or any other characteristic protected by law.

 

  1. Refusal by a student to identify himself/herself to a staff member when asked, misidentification of oneself to such person(s), lying to school officials or otherwise engaging in dishonest behavior.

 

  1. Inappropriate displays of public affection of a sexual nature and/or sexual activity on school grounds or at a school-sponsored activity.

 

  1. A walk-out from or sit-in within a classroom or school building or school grounds.

 

  1. Blackmailing, threatening or intimidating school staff or students (or acting in a manner that could be construed to constitute blackmail, a threat, or intimidation, regardless of whether intended as a joke).

 

  1. Possession of any weapon, weapon facsimile, deadly weapon, martial arts weapon, electronic defense weapon, pistol, knife, blackjack, bludgeon, box cutter, metal knuckles, pellet gun, air pistol, explosive device, firearm, whether loaded or unloaded, whether functional or not, or any other dangerous object or instrument. The possession and/or use of any object or device that has been converted or modified for use as a weapon.

 

  1. Possession of any ammunition for any weapon described above in paragraph 11.

 

  1. Unauthorized entrance into any school facility or portion of a school facility or aiding or abetting an unauthorized entrance.

 

  1. Possession or ignition of any fireworks, combustible or other explosive materials, or ignition of any material causing a fire. Possession of any materials designed to be used in the ignition of combustible materials, including matches and lighters.

 

  1. Unlawful possession, sale, distribution, use, or consumption of tobacco, electronic nicotine delivery systems (e.g. e-cigarettes), vapor products, drugs, narcotics or alcoholic beverages (or any facsimile of tobacco, drugs, narcotics or alcoholic beverages, or any item represented to be tobacco, drugs or alcoholic beverages), including being under the influence of any such substances or aiding in the procurement of any such substances. For the purposes of this Paragraph 15, the term “electronic nicotine delivery system” shall mean an electronic device that may be used to simulate smoking in the delivery of nicotine or other substance to a person inhaling from the device and includes, but is not limited to, an electronic cigarette, electronic cigar, electronic cigarillo, electronic pipe or electronic hookah and any related device and any cartridge or other component of such device.  For the purposes of Paragraph 15, the term “vapor product” shall mean any product that employs a heating element, power source, electronic circuit or other electronic, chemical or mechanical means, regardless of shape or size, to produce a vapor that may or may not include nicotine, that is inhaled by the user of such product.  For the purposes of this Paragraph 15, the term "drugs" shall include, but shall not be limited to, any medicinal preparation (prescription and non-prescription) and any controlled substance whose possession, sale, distribution, use or consumption is illegal under state and/or federal law. 

 

  1. Sale, distribution, or consumption of substances contained in household items; including, but not limited to glue, paint, accelerants/propellants for aerosol canisters, and/or items such as the aerators for whipped cream; if sold, distributed or consumed for the purpose of inducing a stimulant, depressant, hallucinogenic or mind-altering effect.

 

  1. Unlawful possession of paraphernalia used or designed to be used in the consumption, sale or distribution of drugs, alcohol or tobacco, as described in subparagraph (15) above. For purposes of this policy, drug paraphernalia includes any equipment, products and materials of any kind which are used, intended for use or designed for use in growing, harvesting, manufacturing, producing, preparing, packaging, storing, containing or concealing, or injecting, ingesting, inhaling or otherwise introducing controlled drugs or controlled substances into the human body, including but not limited to items such as "bongs," pipes, "roach clips," vials, tobacco rolling papers, and any object or container used, intended or designed for use in storing, concealing, possessing, distributing or selling controlled drugs or controlled substances.  

 

  1. The destruction of real, personal or school property, such as, cutting, defacing or otherwise damaging property in any way.

 

  1. Accumulation of offenses such as school and class tardiness, class or study hall cutting, or failure to attend detention.

 

  1. Trespassing on school grounds while on out-of-school suspension or expulsion.

 

  1. Making false bomb threats or other threats to the safety of students, staff members, and/or other persons.

 

  1. Defiance of school rules and the valid authority of teachers, supervisors, administrators, other staff members and/or law enforcement authorities.

 

  1. Throwing snowballs, rocks, sticks and/or similar objects, except as specifically authorized by school staff.

 

  1. Unauthorized and/or reckless and/or improper operation of a motor vehicle on school grounds or at any school-sponsored activity.

 

  1. Leaving school grounds, school transportation or a school-sponsored activity without authorization.

 

  1. Use of or copying of the academic work of another individual and presenting it as the student's own work, without proper attribution; or any other form of academic dishonesty, cheating or plagiarism.

 

  1. Possession and/or use of a cellular telephone, radio, portable audio player, CD player, blackberry, personal data assistant, walkie talkie, Smartphone, mobile or handheld device, or similar electronic device, on school grounds or at a school-sponsored activity in violation of Board policy and/or administrative regulations regulating the use of such devices.

 

  1. Possession and/or use of a beeper or paging device on school grounds or at a school-sponsored activity without the written permission of the principal or his/her designee.

 

  1. Unauthorized use of or tampering with any school computer, computer system, computer software, Internet connection or similar school property or system, or the use of such property or system for inappropriate purposes.

 

  1. Possession and/or use of a laser pointer, unless the student possesses the laser pointer temporarily for an educational purpose while under the direct supervision of a responsible adult.

 

  1. Hazing.

 

  1. Bullying, defined as the repeated use by one or more students of a written, oral or electronic communication, such as cyberbullying, directed at another student attending school in the same district, or a physical act or gesture by one or more students repeatedly directed at another student attending school in the same school district, which:

 

  1. causes physical or emotional harm to such student or damage to such student’s property;

 

  1. places such student in reasonable fear of harm to himself or herself, or of damage to his or her property;

 

  1. creates a hostile environment at school for such student;

 

  1. infringes on the rights of such student at school; or

 

  1. substantially disrupts the education process or the orderly operation of a            school.

 

Bullying includes, but is not limited to, repeated written, oral or electronic communications  or physical acts or gestures based on any actual or perceived differentiating characteristics, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity or expression, socioeconomic status, academic status, physical appearance, or mental, physical, developmental or sensory disability, or by association with an individual or group who has or is perceived to have one or more of such characteristics.

 

  1. Cyberbullying, defined as any act of bullying through the use of the Internet, interactive and digital technologies, cellular mobile telephone or other mobile electronic devices or any electronic communications.

 

  1. Acting in any manner that creates a health and/or safety hazard for staff members, students, or the public, regardless of whether the conduct is intended as a joke.

 

  1. Engaging in a plan to stage or create a violent situation for the purposes of recording it by electronic means; or recording by electronic means acts of violence for purposes of later publication.

 

  1. Engaging in a plan to stage sexual activity for the purposes of recording it by electronic means; or recording by electronic means sexual acts for purposes of later publication.

 

  1. Using computer systems, including email, instant messaging, text messaging, blogging or the use of social networking websites, or other forms of electronic communications, to engage in any conduct prohibited by this policy.

 

  1. Use of a privately owned electronic or technological device in violation of school rules, including the unauthorized recording (photographic or audio) of another individual without permission of the individual or a school staff member.

 

  1. Engaging in teen dating violence, defined as any act of physical, emotional or sexual abuse, including stalking, harassing and threatening, that occurs between two students who are currently in or who have recently been in a dating relationship.

 

  1. Any action prohibited by any Federal or State law.

 

  1. Any other violation of school rules or regulations or a series of violations which makes the presence of the student in school seriously disruptive of the educational process and/or a danger to persons or property.

 

  1. Discretionary and Mandatory Expulsions

 

  1. A principal may consider recommendation of expulsion of a student in grades three to twelve, inclusive, in a case where he/she has reason to believe the student has engaged in conduct described at Sections II.A. or II.B., above.

 

  1. A principal must recommend expulsion proceedings in all cases against any student in grades kindergarten to twelve, inclusive, whom the Administration has reason to believe:

 

  1. was in possession on school grounds or at a school-sponsored activity of a deadly weapon, dangerous instrument, martial arts weapon, or firearm as defined in 18 U.S.C. § 921 as amended from time to time; or

 

  1. off school grounds, possessed a firearm as defined in 18 U.S.C. § 921, in violation of Conn. Gen. Stat. § 29-35, or possessed and used a firearm as defined in 18 U.S.C. § 921, a deadly weapon, a dangerous instrument or a martial arts weapon in the commission of a crime under chapter 952 of the Connecticut General Statutes; or

 

  1. was engaged on or off school grounds in offering for sale or distribution a controlled substance (as defined in Conn. Gen. Stat. § 21a-240(9)), whose manufacturing, distribution, sale, prescription, dispensing, transporting, or possessing with intent to sell or dispense, offering or administering is subject to criminal penalties under Conn. Gen. Stat. §§21a-277 and 21a-278.

 

The terms “dangerous instrument,”  “deadly weapon,” electronic defense weapon,” “firearm,” and “martial arts weapon,” are defined above in Section I.

 

  1. In any preschool program provided by the Meriden Board of Education or provided by a regional educational service center or a state or local charter school pursuant to an agreement with the Meriden Board of Education, no student enrolled in such a preschool program shall be expelled from such preschool program, except an expulsion hearing shall be conducted by the Meriden Board of Education in accordance with Section VIII of this policy whenever the Administration has reason to believe that that a student enrolled in such preschool program was in possession of a firearm as defined in 18 U.S.C. § 921, as amended from time to time, on or off school grounds or at a preschool program-sponsored event. The term “firearm” is defined above in Section I.

 

  1. Upon receipt of an expulsion recommendation, the Superintendent may conduct an inquiry concerning the expulsion recommendation.

 

If the Superintendent or his/her designee determines that a student should or must be expelled, he or she shall forward his/her recommendation to the Meriden Board of Education so that the Board can consider and act upon this recommendation.

 

  1. In keeping with Conn. Gen. Stat. § 10-233d and the Gun-Free Schools Act, it shall be the policy of the Board to expel a student in grades kindergarten to twelve, inclusive, for one (1) full calendar year for the conduct described in Section IV.B(1), (2) and (3) of this policy and to expel a student enrolled in a preschool program for one (1) calendar year for the conduct described in Section IV.C. For any mandatory expulsion offense, the Board may modify the term of expulsion on a case-by-case basis.

 

V.       Procedures Governing Removal from Class

 

  1. A student may be removed from class by a teacher or administrator if he/she deliberately causes a serious disruption of the educational process. When a student is removed, the teacher must send him/her to a designated area and notify the principal or his/her designee at once. 

 

  1. A student may not be removed from class more than six (6) times in one school year nor more than twice in one week unless the student is referred to the building principal or designee and granted an informal hearing at which the student should be informed of the reasons for the disciplinary action and given an opportunity to explain the situation.

 

  1. The parents or guardian of any minor student removed from class shall be given notice of such disciplinary action within twenty-four (24) hours of the time of the institution of such removal from class.

 

VI.      Procedures Governing Suspension

 

  1. The principal of a school, or designee on the administrative staff of the school, shall have the right to suspend a student for breach of conduct as noted in Section II of this policy for not more than ten (10) consecutive school days. In cases where suspension is contemplated, the following procedures shall be followed.

 

  1. Unless an emergency situation exists, no student shall be suspended prior to having an informal hearing before the principal or designee at which the student is informed of the charges and given an opportunity to respond. In the event of an emergency, the informal hearing shall be held as soon after the suspension as possible.

 

  1. If suspended, such suspension shall be an in-school suspension, except the principal or designee may impose an out-of-school suspension on any pupil:

          

  1. in grades three to twelve, inclusive, if, during the informal hearing, (i) the principal or designee determines that the student poses such a danger to persons or property or such a disruption of the educational process that he or should be excluded from school during the period of suspension; or (ii) the principal or designee determines that an out-of-school suspension is appropriate based on evidence of (A) the student’s previous disciplinary problems that have led to suspensions or expulsion of such student, and (B) previous efforts by the Administration to address the student’s disciplinary problems through means other than out-of-school suspension or expulsion, including positive behavioral support strategies, or

 

  1. in grades preschool to two, inclusive, if the principal or designee determines that an out-of-school suspension is appropriate for such pupil based on evidence that such pupil’s conduct on school grounds is of a violent or sexual nature that endangers persons.

 

  1. Evidence of past disciplinary problems that have led to removal from a classroom, suspension, or expulsion of a student who is the subject of an informal hearing may be received by the principal or designee, but only considered in the determination of the length of suspensions.

 

  1. By telephone, the principal or designee shall make reasonable attempts to immediately notify the parent or guardian of a minor student following the suspension and to state the cause(s) leading to the suspension.

 

  1. Whether or not telephone contact is made with the parent or guardian of such minor student, the principal or designee shall forward a letter promptly to such parent or guardian to the last address reported on school records (or to a newer address if known by the principal or designee), offering the parent or guardian an opportunity for a conference to discuss same.

 

  1. In all cases, the parent or guardian of any minor student who has been suspended shall be given notice of such suspension within twenty-four (24) hours of the time of the institution of the suspension.

 

  1. Not later than twenty-four (24) hours after the commencement of the suspension, the principal or designee shall also notify the Superintendent or his/her designee of the name of the student being suspended and the reason for the suspension.

 

  1. The student shall be allowed to complete any classwork, including examinations, without penalty, which he or she missed while under suspension.

 

  1. The school Administration may, in its discretion, shorten or waive the suspension period for a student who has not previously been suspended or expelled, if the student completes an Administration-specified program and meets any other conditions required by the Administration. Such Administration-specified program shall not require the student and/or the student’s parents to pay for participation in the program.

 

  1. Notice of the suspension shall be recorded in the student's cumulative educational record. Such notice shall be expunged from the cumulative educational record if the student graduates from high school.  In cases where the student’s period of suspension is shortened or waived in accordance with Section VI.A(9), above, the Administration may choose to expunge the suspension notice from the cumulative record at the time the student completes the Administration-specified program and meets any other conditions required by the Administration.

 

  1. If the student has not previously been suspended or expelled, and the Administration chooses to expunge the suspension notice from the student’s cumulative record prior to graduation, the Administration may refer to the existence of the expunged disciplinary notice, notwithstanding the fact that such notice may have been expunged from the student’s cumulative file, for the limited purpose of determining whether any subsequent suspensions or expulsions by the student would constitute the student’s first such offense.

 

  1. The decision of the principal or designee with regard to disciplinary actions up to and including suspensions shall be final.

 

  1. During any period of suspension served out of school, the student shall not be permitted to be on school property and shall not be permitted to attend or participate in any school-sponsored activities, unless the principal specifically authorizes the student to enter school property for a specified purpose or to participate in a particular school-sponsored activity.

 

  1. In cases where a student’s suspension will result in the student being suspended more than ten (10) times or for a total of fifty (50) days in a school year, whichever results in fewer days of exclusion, the student shall, prior to the pending suspension, be granted a formal hearing before the Meriden Board of Education. The principal or designee shall report the student to the Superintendent or designee and request a formal Board hearing.  If an emergency situation exists, such hearing shall be held as soon after the suspension as possible.

 

VII.     Procedures Governing In-School Suspension

 

  1. The principal or designee may impose in-school suspension in cases where a student's conduct endangers persons or property, violates school policy, seriously disrupts the educational process or in other appropriate circumstances as determined by the principal or designee.

 

  1. In-school suspension may not be imposed on a student without an informal hearing by the building principal or designee.

 

  1. In-school suspension may be served in the school that the student regularly attends or in any other school building within the jurisdiction of the Board.

 

  1. No student shall be placed on in-school suspension more than fifteen (15) times or for a total of fifty (50) days in one school year, whichever results in fewer days of exclusion.

 

  1. The parents or guardian of any minor student placed on in-school suspension shall be given notice of such suspension within twenty-four (24) hours of the time of the institution of the period of the in-school suspension.

 

 

VIII.    Procedures Governing Expulsion Hearing

 

  1. Emergency Exception:

 

Except in an emergency situation, the Meriden Board of Education shall, prior to expelling any student, conduct a hearing to be governed by the procedures outlined herein and consistent with the requirements of Conn. Gen. Stat. § 10-233d or Conn. Gen. Stat. § 10-233l, if applicable, as well as the applicable provisions of the Uniform Administrative Procedures Act, Conn. Gen. Stat. §§ 4-176e to 4-180a, and § 4-181a.  Whenever an emergency exists, the hearing provided for herein shall be held as soon as possible after the expulsion.

 

  1. Hearing Panel:

 

  1. Expulsion hearings conducted by the Board will be heard by any three or more Board members. A decision to expel a student must be supported by a majority of the Board members present, provided that no less than three (3) affirmative votes to expel are cast. 

 

  1. Alternatively, the Board may appoint an impartial hearing board composed of one (1) or more persons to hear and decide the expulsion matter, provided that no member of the Board may serve on such panel.

 

  1. Hearing Notice and Rights of the Student and Parent(s)/Guardian(s):

 

  1. Written notice of the expulsion hearing must be given to the student, and, if the student is a minor, to his/her parent(s) or guardian(s) at least five (5) business days before such hearing.

 

  1. A copy of this Board policy on student discipline shall also be given to the student, and if the student is a minor, to his/her parent(s) or guardian(s), at the time the notice is sent that an expulsion hearing will be convened.

 

  1. The written notice of the expulsion hearing shall inform the student of the following:

 

  1. The date, time, place and nature of the hearing.

 

  1. The legal authority and jurisdiction under which the hearing is to be held, including a reference to the particular sections of the legal statutes involved.

 

  1. A short, plain description of the conduct alleged by the Administration.

 

  1. The student may present as evidence relevant testimony and documents concerning the conduct alleged and the appropriate length and conditions of expulsion; and that the expulsion hearing may be the student’s sole opportunity to present such evidence.

 

  1. The student may cross-examine witnesses called by the Administration.

 

  1. The student may be represented by an attorney or other advocate of his/her choice at his/her expense or at the expense of his/her parent(s) or guardian(s).

 

  1. A student is entitled to the services of a translator or interpreter, to be provided by the Meriden Board of Education, whenever the student or his/her parent(s) or guardian(s) requires the services of an interpreter because he/she/they do(es) not speak the English language or is(are) disabled.

 

  1. The conditions under which the Board is not legally required to give the student an alternative educational opportunity (if applicable).

 

  1. Information concerning the parent’s(s’) or guardian’s(s’) and the student’s legal rights and about free or reduced-rate legal services and how to access such services.

 

  1. The parent(s) or guardian(s) of the student have the right to have the expulsion hearing postponed for up to one week to allow time to obtain representation, except that if an emergency exists, such hearing shall be held as soon after the expulsion as possible.

 

  1. Hearing Procedures:

 

  1. The hearing will be conducted by the Presiding Officer, who will call the meeting to order, introduce the parties, Board members and counsel, briefly explain the hearing procedures, and swear in any witnesses called by the Administration or the student.

 

  1. The hearing will be conducted in executive session. A verbatim record of the hearing will be made, either by tape recording or by a stenographer.  A record of the hearing will be maintained, including the verbatim record, all written notices and documents relating to the case and all evidence received or considered at hearing.

 

  1. The Administration shall bear the burden of production to come forward with evidence to support its case and shall bear the burden of persuasion. The standard of proof shall be a preponderance of the evidence.

 

  1. Formal rules of evidence will not be followed. The Board has the right to accept hearsay and other evidence if it deems that evidence relevant or material to its determination.  The Presiding Officer will rule on testimony or evidence as to it being immaterial or irrelevant.

 

  1. The hearing will be conducted in two (2) parts. In the first part of the hearing, the Board will receive and consider evidence regarding the conduct alleged by the Administration.

 

  1. In the first part of the hearing, the charges will be introduced into the record by the Superintendent or his/her designee.

 

  1. Each witness for the Administration will be called and sworn. After a witness has finished testifying, he/she will be subject to cross-examination by the opposite party or his/her legal counsel, by the Presiding Officer and by Board members.

 

  1. The student shall not be compelled to testify at the hearing.

 

  1. After the Administration has presented its case, the student will be asked if he/she has any witnesses or evidence to present concerning the charges. If so, the witnesses will be sworn, will testify, and will be subject to cross examination and to questioning by the Presiding Officer and/or by the Board.  The student may also choose to make a statement at this time.  If the student chooses to make a statement, he or she will be sworn and subject to cross examination and questioning by the Presiding Officer and/or by the Board.  Concluding statements will be made by the Administration and then by the student and/or his or her representative.

 

  1. In cases where the student has denied the allegation, the Board must determine whether the student committed the offense(s) as charged by the Superintendent.

 

  1. If the Board determines that the student has committed the conduct as alleged, then the Board shall proceed with the second portion of the hearing, during which the Board will receive and consider relevant evidence regarding the length and conditions of expulsion.

 

  1. When considering the length and conditions of expulsion, the Board may review the student’s attendance, academic and past disciplinary records. The Board may not review notices of prior expulsions or suspensions which have been expunged from the student’s cumulative record, except as so provided in Section VI.A (9), (10), (11), above, and Section X, below.  The Board may ask the Superintendent for a recommendation as to the discipline to be imposed.

 

  1. Evidence of past disciplinary problems which have led to removal from a classroom, suspension or expulsion of a student being considered for expulsion may be considered only during the second portion of the hearing, during which the Board is considering length of expulsion and nature of alternative educational opportunity to be offered.

 

  1. Where administrators presented the case in support of the charges against the student, such administrative staff shall not be present during the deliberations of the Board either on questions of evidence or on the final discipline to be imposed. The Superintendent may, after reviewing the incident with administrators, and reviewing the student’s records, make a recommendation to the Board as to the appropriate discipline to be applied.

 

  1. The Board shall make findings as to the truth of the charges, if the student has denied them; and, in all cases, the disciplinary action, if any, to be imposed. While the hearing itself is conducted in executive session, the vote regarding expulsion must be made in open session and in a manner that preserves the confidentiality of the student’s name and other personally identifiable information.

 

  1. Except for a student who has been expelled based on possession of a firearm or deadly weapon as described in subsection IV.B(1) and (2) above, the Board may, in its discretion, shorten or waive the expulsion period for a student who has not previously been suspended or expelled, if the student completes a Board-specified program and meets any other conditions required by the Board. The Board-specified program shall not require the student and/or the student’s parents to pay for participation in the program.

 

  1. The Board shall report its final decision in writing to the student, or if such student is a minor, also to the parent(s) or guardian(s), stating the reasons on which the decision is based, and the disciplinary action to be imposed. Said decision shall be based solely on evidence presented at the hearing.  The parents or guardian or any minor student who has been expelled shall be given notice of such disciplinary action within twenty-four (24) hours of the time of the institution of the period of the expulsion.

 

  1. Presence on School Grounds and Participation in School-Sponsored Activities During Expulsion:

 

During the period of expulsion, the student shall not be permitted to be on school property and shall not be permitted to attend or participate in any school-sponsored activities, except for the student’s participation in any alternative educational opportunity provided by the district in accordance with this policy, unless the Superintendent specifically authorizes the student to enter school property for a specified purpose or to participate in a particular school-sponsored activity.

 

  1. Stipulated Agreements:

 

In lieu of the procedures used in this Section, the Administration and the parent(s) or legal guardian(s) of a student facing expulsion may choose to enter into a Joint Stipulation of the Facts and a Joint Recommendation to the Board concerning the length and conditions of expulsion.  Such Joint Stipulation and Recommendation shall include language indicating that the parent(s) or legal guardian(s) understand their right to have an expulsion hearing held pursuant to these procedures, and language indicating that the Board, in its discretion, has the right to accept or reject the Joint Stipulation of Facts and Recommendation.  If the Board rejects either the Joint Stipulation of Facts or the Recommendation, an expulsion hearing shall be held pursuant to the procedures outlined herein.  If the Student is eighteen years of age or older, the student shall have the authority to enter into a Joint Stipulation and Recommendation on his or her own behalf.

 

If the parties agree on the facts, but not on the disciplinary recommendation, the Administration and the parents (or legal guardians) of a student facing expulsion may also choose to enter into a Joint Stipulation of the Facts and submit only the Stipulation of the Facts to the Board in lieu of holding the first part of the hearing, as described above.  Such Joint Stipulation shall include language indicating that the parents understand their right to have a hearing to determine whether the student engaged in the alleged misconduct and that the Board, in its discretion, has the right to accept or reject the Joint Stipulation of Facts.   If the Board rejects the Joint Stipulation of Facts, a full expulsion hearing shall be held pursuant to the procedures outlined herein.

 

  1. Alternative Educational Opportunities for Expelled Students

          

  1. Students under sixteen (16) years of age:

 

Whenever the Meriden Board of Education expels a student under sixteen (16) years of age, it shall offer any such student an alternative educational opportunity.

 

  1. Students sixteen (16) to eighteen (18) years of age:

 

  1. The Meriden Board of Education shall provide an alternative educational opportunity to a sixteen (16) to eighteen (18) year-old student expelled for the first time if he/she requests it and if he/she agrees to the conditions set by the Meriden Board of Education. Such alternative educational opportunity may include, but shall not be limited to, the placement of a pupil who is at least seventeen years of age in an adult education program.  Any pupil participating in an adult education program during a period of expulsion shall not be required to withdraw from school as a condition to his/her participation in the adult education program.

 

  1. The Meriden Board of Education is not required to offer an alternative educational opportunity to any student between the ages of sixteen (16) and eighteen (18) who is expelled for a second, or subsequent, time.

 

  1. The Meriden Board of Education shall count the expulsion of a pupil when he/she was under sixteen (16) years of age for purposes of determining whether an alternative educational opportunity is required for such pupil when he/she is between the ages of sixteen and eighteen.

 

  1. Students eighteen (18) years of age or older:

 

The Meriden Board of Education is not required to offer an alternative educational opportunity to expelled students eighteen (18) years of age or older.

 

  1. Content of Alternative Educational Opportunity

 

  1. For the purposes of Section IX, and subject to Subsection IX.E, below, any alternative educational opportunity to which an expelled student is statutorily entitled shall be (1) alternative education, as defined by Conn. Gen. Stat. § 10-74j and in accordance with the Standards for Educational Opportunities for Students Who Have Been Expelled, adopted by the State Board of Education, with an individualized learning plan, if the Board provides such alternative education, or (2) in accordance with the Standards for Educational Opportunities for Students Who Have Been Expelled, adopted by the State Board of Education.

 

  1. The Superintendent, or his/her designee, shall develop administrative regulations concerning alternative educational opportunities, which administrative regulations shall be in compliance with the standards adopted by the State Board of Education. Such administrative regulations shall include, but not limited to, provisions to address student placement in alternative education; individualized learning plans; monitoring of students placements and performance; and a process for transition planning.

 

  1. Students identified as eligible for services under the Individuals with Disabilities Education Act (“IDEA”):

 

Notwithstanding Subsections IX.A. through D. above, if the Meriden Board of Education expels a student who has been identified as eligible for services under the Individuals with Disabilities Education Act (“IDEA”), it shall offer an alternative educational opportunity to such student in accordance with the requirements of IDEA, as it may be amended from time to time, and in accordance with the Standards for Educational Opportunities for Students Who Have Been Expelled, adopted by the State Board of Education. 

 

  1. Students for whom an alternative educational opportunity is not required:

 

The Meriden Board of Education may offer an alternative educational opportunity to a pupil for whom such alternative educational opportunity is not required by law or as described in this policy.  In such cases, the Board, or if delegated by the Board, the Administration, shall determine the components, including nature, frequency and duration of such services, of any such alternative educational opportunity.

 

  1. Notice of Student Expulsion on Cumulative Record

 

Notice of expulsion and the conduct for which the student was expelled shall be included on the student’s cumulative educational record.  Such notice, except for notice of an expulsion of a student in grades nine through twelve, inclusive, based upon possession of a firearm or deadly weapon, shall be expunged from the cumulative educational record by the Board if the student graduates from high school.

 

In cases where the student’s period of expulsion is shortened or waived in accordance with Section VIII.D(14), above, the Board may choose to expunge the expulsion notice from the cumulative record at the time the student completes the Board-specified program and meets any other conditions required by the Board. 

 

If a student’s period of expulsion was not shortened or waived, the Board may choose to expunge the expulsion notice from the student’s cumulative record prior to graduation if such student has demonstrated to the Board that the student’s conduct and behavior in the years following such expulsion warrants an expungement.  In deciding whether to expunge the expulsion notice, the Board may receive and consider evidence of any subsequent disciplinary problems that have led to removal from a classroom, suspension or expulsion of the student.

 

If the student has not previously been suspended or expelled, and the Administration chooses to expunge the expulsion notice from the student’s cumulative record prior to graduation, the Administration may refer to the existence of the expunged notice, notwithstanding the fact that such notice may have been expunged from the student’s cumulative file, for the limited purpose of determining whether any subsequent suspension or expulsion by the student would constitute the student’s first such offense. 

 

  1. Change of Residence During Expulsion Proceedings

 

  1. Student moving into the school district:

 

  1. If a student enrolls in the district while an expulsion hearing is pending in another district, such student shall not be excluded from school pending completion of the expulsion hearing unless an emergency exists, as defined above. The Board shall retain the authority to suspend the student or to conduct its own expulsion hearing.

 

  1. Where a student enrolls in the district during the period of expulsion from another public school district, the Board may adopt the decision of the student expulsion hearing conducted by such other school district. The student shall be excluded from school pending such hearing.  The excluded student shall be offered an alternative educational opportunity in accordance with statutory requirements.  The Board shall make its determination based upon a hearing held by the Board, which hearing shall be limited to a determination of whether the conduct which was the basis of the previous public school district’s expulsion would also warrant expulsion by the Board.

 

  1. Student moving out of the school district:

 

Where a student withdraws from school after having been notified that an expulsion hearing is pending, but before a decision has been rendered by the Board, the notice of the pending expulsion hearing shall be included on the student’s cumulative record and the Board shall complete the expulsion hearing and render a decision.  If the Board subsequently renders a decision to expel the student, a notice of the expulsion shall be included on the student’s cumulative record.

 

XII.     Procedures Governing Suspension and Expulsion of Students Identified as Eligible for Services under the Individuals with Disabilities Education Act (“IDEA”)

 

  1. Suspension of IDEA students:

 

           Notwithstanding the foregoing, if the Administration suspends a student identified as eligible for services under the IDEA (an “IDEA student”) who has violated any rule or code of conduct of the school district that applies to all students, the following procedures shall apply:

 

  1. The Administration shall make reasonable attempts to immediately notify the parents of the student of the decision to suspend on the date on which the decision to suspend was made, and a copy of the special education procedural safeguards must either be hand-delivered or sent by mail to the parents on the date that the decision to suspend was made.

 

  1. During the period of suspension, the school district is not required to provide any educational services to the IDEA student beyond that which is provided to all students suspended by the school district.

 

  1. Expulsion and Suspensions that Constitute Changes in Placement for IDEA students:

 

Notwithstanding any provision to the contrary, if the Administration recommends for expulsion an IDEA student who has violated any rule or code of conduct of the school district that applies to all students, the procedures described in this section shall apply.  The procedures described in this section shall also apply for students whom the Administration has suspended in a manner that is considered under the IDEA, as it may be amended from time to time, to be a change in educational placement:

 

  1. Upon the decision by the Administration to recommend expulsion or impose a suspension that would constitute a change in educational placement, the Administration shall promptly notify the parent(s)/guardian(s) of the student of the recommendation of expulsion or the suspension that would constitute a change in educational placement, and provide the parents(s)/guardian(s) a copy of the special education procedural safeguards either by hand-delivery or by mail (unless other means of transmission have been arranged).

 

  1. The school district shall immediately convene the student’s planning and placement team (“PPT”), but in no case later than ten (10) school days after the recommendation for expulsion or the suspension that constitutes a change in placement was made. The student’s PPT shall consider the relationship between the student’s disability and the behavior that led to the recommendation for expulsion or the suspension which constitutes a change in placement, in order to determine whether the student’s behavior was a manifestation of his/her disability.

 

  1. If the student’s PPT finds that the behavior was a manifestation of the student’s disability, the Administration shall not proceed with the recommendation for expulsion or the suspension that constitutes a change in placement.

 

  1. If the student’s PPT finds that the behavior was not a manifestation of the student’s disability, the Administration may proceed with the recommended expulsion or suspension that constitutes a change in placement.

 

  1. During any period of expulsion, or suspension of greater than ten (10) days per school year, the Administration shall provide the student with an alternative education program in accordance with the provisions of the IDEA.

 

  1. When determining whether to recommend an expulsion or a suspension that constitutes a change in placement, the building administrator (or his or her designee) should consider the nature of the misconduct and any relevant educational records of the student.

 

  1. Removal of Special Education Students for Certain Offenses:

 

  1. School personnel may remove a student eligible for special education under the IDEA to an appropriate interim alternative educational setting for not more than forty-five (45) school days if the student:

 

  1. Was in possession of a dangerous weapon, as defined in 18 U.S.C. 930(g)(2), as amended from time to time, on school grounds or at a school-sponsored activity, or

 

  1. Knowingly possessed or used illegal drugs or sold or solicited the sale of a controlled substance while at school or at a school-sponsored activity; or

 

  1. Has inflicted serious bodily injury upon another person while at school, on school premises, or at a school function.

 

  1. The following definitions shall be used for this subsection XII.C.:

 

  1. Dangerous weapon means a weapon, device, instrument, material, or substance, animate or inanimate, that is used for, or is readily capable of, causing death or serious bodily injury, except that such term does not include a pocket knife with a blade of less than 2.5 inches in length.

 

  1. Controlled substance means a drug or other substance identified under schedules I, II, III, IV, or V in section 202(c) of the Controlled Substances Act, 21 U.S.C. 812(c).

 

  1. Illegal drug means a controlled substance but does not include a substance that is legally possessed or used under the supervision of a licensed health-care professional or that is legally possessed or used under any other authority under the Controlled Substances Act or under any other provision of federal law.

 

  1. Serious bodily injury means a bodily injury which involves: (A) a substantial risk of death; (B) extreme physical pain; (C) protracted and obvious disfigurement; or (D) protracted loss or impairment of the function of a bodily member, organ, or mental faculty.

 

XIII.    Procedures Governing Expulsions for Students Identified as Eligible under Section 504 of the Rehabilitation Act of 1973 (“Section 504”)

 

  1. Except as provided in subsection B below, notwithstanding any provision to the contrary, if the Administration recommends for expulsion a student identified as eligible for educational accommodations under Section 504 who has violated any rule or code of conduct of the school district that applies to all students, the following procedures shall apply:

 

  1. The parents of the student must be notified of the decision to recommend the student for expulsion.

 

  1. The district shall immediately convene the student’s Section 504 team (“504 team”) for the purpose of reviewing the relationship between the student’s disability and the behavior that led to the recommendation for expulsion. The 504 team will determine whether the student’s behavior was a manifestation of his/her disability.

 

  1. If the 504 team finds that the behavior was a manifestation of the student’s disability, the Administration shall not proceed with the recommended expulsion.

 

  1. If the 504 team finds that the behavior was not a manifestation of the student's disability, the Administration may proceed with the recommended expulsion.

 

  1. The Board may take disciplinary action for violations pertaining to the use or possession of illegal drugs or alcohol against any student with a disability who currently is engaging in the illegal use of drugs or alcohol to the same extent that such disciplinary action is taken against nondisabled students. Thus, when a student with a disability is recommended for expulsion based solely on the illegal use or possession of drugs or alcohol, the 504 team shall not be required to meet to review the relationship between the student’s disability and the behavior that led to the recommendation for expulsion.

 

XIV.   Procedures Governing Expulsions for Students Placed in a Juvenile Detention Center

 

  1. Any student who commits an expellable offense and is subsequently placed in a juvenile detention center or any other residential placement for such offense may be expelled by the Board in accordance with the provisions of this section. The period of expulsion shall run concurrently with the period of placement in a juvenile detention center or other residential placement.

 

  1. If a student who committed an expellable offense seeks to return to a school district after participating in a diversionary program or having been placed in a juvenile detention center or any other residential placement and such student has not been expelled by the Meriden Board of education for such offense under subdivision (A) of this subsection, the Board shall allow such student to return and may not expel the student for additional time for such offense.

 

XV.     Early Readmission to School

 

An expelled student may apply for early readmission to school.  The Board delegates the authority to make decisions on readmission requests to the Superintendent.  Students desiring readmission to school shall direct such readmission requests to the Superintendent.  The Superintendent has the discretion to approve or deny such readmission requests, and may condition readmission on specified criteria. 

 

XVI.   Dissemination of Policy

 

           The Meriden Board of Education shall, at the beginning of each school year and at such other times as it may deem appropriate, provide for an effective means of informing all students, parent(s) and/or guardian(s) of this policy.

 

XVII.  Compliance with Documentation and Reporting Requirements

 

  1. The Meriden Board of Education shall include on all disciplinary reports the individual student’s state-assigned student identifier (SASID).

 

  1. The Meriden Board of Education shall report all suspensions and expulsions to the State Department of Education.

 

  1. If the Meriden Board of Education expels a student for sale or distribution of a controlled substance, as defined in Conn. Gen. Stat. § 21a-240(9), whose manufacture, distribution, sale, prescription, dispensing, transporting or possessing with the intent to sell or dispense, offering, or administration is the subject to criminal penalties under Conn. Gen. Stat. §§ 21a-277 and 21a-278, the Board shall refer such student to an appropriate state or local agency for rehabilitation, intervention or job training and inform the agency of its action.

 

  1. If the Meriden Board of Education expels a student for possession of a firearm, as defined in 18 U.S.C. § 921, or deadly weapon, dangerous instrument or martial arts weapon, as defined in Conn. Gen. Stat. § 53a-3, the Board shall report the violation to the local police.

 

Legal References:


Connecticut General Statutes:

Public Act 18-31, “An Act Concerning the Recommendations of the Juvenile Justice Policy and Oversight Committee and Concerning the Transfer of Juvenile Services from the Department of Children and Families to the Court Support Services Division of the Judicial Branch”

 

  • § 4-176e through 4-180a and § 4-181a Uniform Administrative Procedures Act
  • 10-222d Safe school climate plans. Definitions.  Safe school     climate assessments
  • § 10-233a through 10-233f Suspension and expulsion of students.
  • 10-233l Expulsion and suspension of children in preschool                                        programs
  • 19a-342a Use of electronic nicotine delivery system or vapor                               product prohibited
  • § 21a-408a through 408p Palliative Use of Marijuana
  • 29-38 Weapons in vehicles
  • 53a-3 Definitions
  • 53-344b Sale and delivery of electronic nicotine delivery system or                vapor products to minors
  • 53-206 Carrying of dangerous weapons prohibited.

 

           Packer v. Board of Educ. of the Town of Thomaston, 246 Conn. 89 (1998).

                      State v. Hardy, 896 A.2d 755, 278 Conn. 113 (2006).

                      State v. Guzman, 955 A.2d 72, 2008 Conn. App. LEXIS 445 (Sept. 16,                                  2008).

 

Connecticut State Department of Education, Standards for Educational Opportunities for Students Who Have Been Expelled, adopted January 3, 2018.

 

           Federal law:

 

Individuals with Disabilities Education Act, 20 U.S.C. 1400 et seq., as amended by the Individuals with Disabilities Education Improvement Act of 2004, Pub. L. 108-446. 

Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794(a).

18 U.S.C. § 921 (definition of “firearm”)

18 U.S.C. § 930(g)(2) (definition of “dangerous weapon”)

18 U.S.C. § 1365(h)(3) (identifying “serious bodily injury”)

21 U.S.C. § 812(c) (identifying “controlled substances”)

34 C.F.R. § 300.530 (defining “illegal drugs”)

Gun-Free Schools Act, 20 U.S.C. § 7961

Honig v. Doe, 484 U.S. 305 (1988)

Approved: December 6, 1994

Amended: September 5, 1995

Amended: February 24, 1997

Amended: October 21, 1997

Amended: January 5, 1998

Amended: January 5, 1999

Amended: June 6, 2000

Amended: March 4, 2003

Amended: February 17, 2004

Amended: November 17, 2009

Amended: April 28, 2015

Amended: November 17, 2015

Amended: November 21, 2017

Amended: December 18, 2018


Previous Policy Number: 5133

 

 

 

 

 

 

Approved 12/18/2018
Previous Policy Number: 5133

Guidelines for Student Behavior on School Buses

5130.32 (R)

Only those students issued a current school bus pass will be transported to and from school. Failure to produce the bus pass, upon request of the bus driver, will result in denial of transportation to or from school.

A copy of the Code of Behavior for Bus Students will be furnished to each student entitled to bus transportation at the beginning of each school year. A copy of the “Code” will be furnished by the school in which the pupil is enrolled. Each student and his parent or guardian will submit written acknowledgment of receipt of the Code of Behavior.

Pupils who violate the Code of Behavior will be referred to their school principal for appropriate disciplinary action.

Pupils who persist in disruptive or destructive behavior will be denied transportation.

CODE OF BEHAVIOR FOR BUS STUDENTS

The main goal of the transportation program is to provide transportation with maximum safety for all pupils who are eligible under School Board Policy and state statutes. It is hoped that everyone will attach a great deal of importance to this goal and that full cooperation and courtesy will be maintained among the home, the school and the driver.

Pupils should consider the use of school buses a privilege which must not be abused. Students should observe the following rules and regulations of conduct and safety:

BEHAVIOR WHILE WAITING TO BOARD THE BUS

On the way to school, children will:

  1. be at the stop on time;
  2. wait for the bus on the sidewalk or on the shoulder of the highway but not on the paved roadway;
  3. respect private property;
  4. not throw articles at passing vehicles;
  5. conduct themselves as ladies and gentlemen at all times;
  6. wait for the bus to come to a full stop before attempting to board it;
  7. wait their turn and avoid crowding so as not to disturb others or cause accidents; and
  8. keep bus passes available at all times.

On leaving school, students should follow the directions of the school administration and teachers.

BEHAVIOR WHILE ABOARD THE BUS RIDING TO OR FROM SCHOOL

When riding in the bus, pupils will:

  1. be seated as soon as possible;
  2. follow the directions of the bus driver and/or teacher who is in full charge of the bus and all pupils riding therein;
  3. remain in their seats while the bus is in motion;
  4. keep the aisles clear;
  5. observe the usual rules of good conduct and courtesy to fellow students and to the bus driver;
  6. converse quietly and avoid shouting and profanity;
  7. not offend pedestrians or passengers in other vehicles by shouting out windows or making obscene gestures;
  8. not throw objects in or out of the bus;
  9. keep windows closed unless driver grants permission to open them;
  10. keep arms, legs and head within the bus if the windows are open;
  11.  help keep the bus clean and sanitary by refraining from eating, drinking or smoking;
  12. not destroy or damage seats and equipment;
  13. not use the rear door of the bus except in an emergency when the bus has completely stopped; the signal in an emergency for use of the rear door must be given by the driver unless he has been incapacitated by an accident.

BEHAVIOR WHEN LEAVING THE BUS

On arrival at school, pupils will:

  1. remain seated until the bus has fully stopped;
  2. leave the bus in a single file starting from the front door and walk in an orderly manner to school designated areas; and
  3. get clear of the bus immediately.

On arrival at home bus stops, pupils will:

  1. remain seated until the bus has fully stopped;
  2. leave the bus in an orderly manner;
  3. when it is not necessary to cross the highway, stand aside on the shoulder of the road, or on the sidewalk, until the bus has moved on, then when they can see traffic in both directions, walk on the shoulder of the road (or the sidewalk) to their homes;
  4. when across the highway from home, stand on the shoulder of the road 10 to 14 feet in front of the bus until the driver signals that it is safe to cross; do so in front of the bus; and
  5. walk in a single file on the left shoulder of the road facing traffic, if there is no sidewalk.

PUPILS WHO FAIL TO OBSERVE THE ABOVE RULES AND REGULATIONS WILL, AFTER NOTIFICATION BY SCHOOL ADMINISTRATION, BE DENIED TRANSPORTATION.

Approved 4/28/1981
Previous Policy Number: IC2.3-R

Messages

5130.5

In general, no student shall receive messages or visitors during school hours.

Approved 4/28/1981
Previous Policy Number: IL

Social Events

5130.6

School Sponsored or Approved Events 5130.6

Conduct at events sponsored or approved by a District school or organizations authorized by such school shall be subject to the Board’s policies regarding student conduct and discipline.  Students found in violation of a published Board policy shall be referred to their school principal for appropriate disciplinary action, up to and including expulsion.

All school-sponsored or approved events shall be appropriately chaperoned by faculty and other personnel approved by a school’s administration in accordance with regulations established by the school.

Cross Reference:

Policy 6124 (Student Organizations)
Policy 5130 (Standards of Conduct)

Legal References:

Connecticut General Statutes, Section 10-221

Connecticut General Statutes, Section 10-233c

Connecticut General Statutes, Section 10-233d

 

Approved April 28, 1981

 

Amended November 21, 2017

 
Previous Policy Number: HF3.3

 

 

 

 

Approved 11/21/2017
Previous Policy Number: HF3.3

BULLYING PREVENTION AND INTERVENTION POLICY

5131

The Meriden Board of Education is committed to creating and maintaining an educational environment that is physically, emotionally and intellectually safe and thus free from bullying, harassment and discrimination.  In accordance with state law and the Board’s Safe School Climate Plan, the Board expressly prohibits any form of bullying behavior on school grounds; at a school-sponsored or school-related activity, function or program, whether on or off school grounds; at a school bus stop; on a school bus or other vehicle owned, leased or used by a local or regional board of education; or through the use of an electronic device or an electronic mobile device owned, leased or used by Board of Education.

The Board also prohibits any form of bullying behavior outside of the school setting if such bullying (i) creates a hostile environment at school for the student against whom such bullying was directed, (ii) infringes on the rights of the student against whom such bullying was directed at school, or (iii) substantially disrupts the education process or the orderly operation of a school.  Discrimination and/or retaliation against an individual who reports or assists in the investigation of an act of bullying is likewise prohibited.

Students who engage in bullying behavior shall be subject to school discipline, up to and including expulsion, in accordance with the Board's policies on student discipline, suspension and expulsion, and consistent with state and federal law. 

For purposes of this policy, “Bullying” means the repeated use by one or more students of a written, verbal or electronic communication, such as cyberbullying, directed at or referring to another student attending school in the same school district, or a physical act or gesture by one or more students repeatedly directed at another student attending school in the same school district, that:

1)         causes physical or emotional harm to such student or damage to such student’s property;

2)         places such student in reasonable fear of harm to himself or herself, or of damage to his or her property;

3)         creates a hostile environment at school for such student;

4)         infringes on the rights of such student at school; or

5)         substantially disrupts the education process or the orderly operation of a school.

Bullying shall include, but not be limited to, a written, verbal or electronic communication or physical act or gesture based on any actual or perceived differentiating characteristics, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity and expression, socioeconomic status, academic status, physical appearance, or mental, physical, developmental or sensory disability, or by association with an individual or group who has or is perceived to have one or more of such characteristics.

For purposes of this policy, "Cyberbullying" means any act of bullying through the use of the Internet, interactive and digital technologies, cellular mobile telephone or other mobile electronic devices or any electronic communications.

Consistent with the requirements under state law, the Meriden Board of Education authorizes the Superintendent or his/her designee(s), along with the Safe School Climate Coordinator, to be responsible for developing and implementing a Safe School Climate Plan in furtherance of this policy.  As provided by state law, such Safe School Climate Plan shall include, but not be limited to provisions which: 

 (1)       enable students to anonymously report acts of bullying to school employees and require students and the parents or guardians of students             to be notified annually of the process by which students may make such reports;

 (2)       enable the parents or guardians of students to file written reports of suspected bullying;

 (3)       require school employees who witness acts of bullying or receive reports of bullying to orally notify the safe school climate specialist, or another school administrator if the safe school climate specialist is unavailable, not later than one school day after such school employee witnesses or receives a report of bullying, and to file a written report not later than two school days after making such oral report;

 (4)       require the safe school climate specialist to investigate or supervise the investigation of all reports of bullying and ensure that such investigation is completed promptly after receipt of any written reports made under this section;

 (5)       require the safe school climate specialist to review any anonymous reports, except that no disciplinary action shall be taken solely on the basis of an anonymous report;

 (6)       include a prevention and intervention strategy for school employees to deal with bullying;

  7)       provide for the inclusion of language in student codes of conduct concerning bullying;

 (8)       require each school to notify the parents or guardians of students who commit any verified acts of bullying and the parents or guardians of   students against whom such acts were directed not later than forty-eight hours after the completion of the investigation;

 (9)       require each school to invite the parents or guardians of a student who commits any verified act of bullying and the parents or guardians of the student against whom such act was directed to a meeting to communicate to such parents or guardians the measures being taken by the school to    ensure the safety of the student against whom such act was directed and to prevent further acts of bullying;

 (10)     establish a procedure for each school to document and maintain records relating to reports and investigations of bullying in such school and to        maintain a list of the number of verified acts of bullying in such school and make such list available for public inspection, and annually report such            number to the Department of Education and in such manner as prescribed by the Commissioner of Education;

 (11)     direct the development of case-by-case interventions for addressing repeated incidents of bullying against a single individual or recurrently     perpetrated bullying incidents by the same individual that may include both counseling and discipline;

 (12)     prohibit discrimination and retaliation against an individual who reports or assists in the investigation of an act of bullying;

 (13)     direct the development of student safety support plans for students against whom an act of bullying was directed that address safety             measures the school will take to protect such students against further acts of bullying;

 (14)     require the principal of a school, or the principal's designee, to notify the appropriate local law enforcement agency when such principal, or the       principal's designee, believes that any acts of bullying constitute criminal conduct;

 (15)     prohibit bullying (A) on school grounds, at a school-sponsored or school-related activity, function or program whether on or off school grounds, at a  school bus stop, on a school bus or other vehicle owned, leased or used by a local or regional board of education, or through the setting if such bullying (i) creates a hostile environment at school for the student against whom such bullying was directed, (ii) infringes on the rights of the student against whom such bullying was directed at school, or  (iii) substantially disrupts the education process or the orderly operation of a school;

 (16)     require, at the beginning of each school year, each school to provide all school employees with a written or electronic copy of the school district's      safe school climate plan; and

 (17)     require that all school employees annually complete the training described in Conn. Gen. Stat. §10-220a.

The notification required pursuant to subdivision (8) (above) and the invitation required pursuant to subdivision (9) (above) shall include a description of the response of school employees to such acts and any consequences that may result from the commission of further acts of bullying.  Any information provided under this policy or accompanying Safe School Climate Plan shall be provided in accordance with the confidentiality restrictions imposed under the Family Educational Rights Privacy Act ("FERPA") and the district's Confidentiality and Access to Student Information policy and regulations. 

Not later than January 1, 2012, the Meriden Board of Education shall approve the Safe School Climate Plan developed pursuant to this policy and submit such plan to the Department of Education. Not later than thirty (30) calendar days after approval by the Board, the Board shall make such plan available on the Board's and each individual school in the school district's web site and ensure that the Safe School Climate Plan is included in the school district's publication of the rules, procedures and standards of conduct for schools and in all student handbooks.

Legal References:

Public Act 11-232, An Act Concerning the Strengthening of School Bullying
Conn. Gen. Stat. 10-145a
Conn. Gen. Stat. 10-145o
Conn. Gen. Stat. 10-220a

Conn. Gen. Stat. 10-222d

Conn. Gen. Stat. 10-222g

Conn. Gen. Stat. 10-222h

Conn. Gen. Stat. Sections 10-233a through 10-233f

 

Approved 9/17/2002
Amended 12/5/2006
Amended 9/1/2009

Amended 11/15/2011 

Approved 11/15/2011
Previous Policy Number: AL

Report of Suspected Bullying Behaviors

5131.1 (E)

View / download REPORT OF SUSPECTED BULLYING BEHAVIORS form (printable PDF)

Approved 11/15/2011
Previous Policy Number: AL-E (1)

Investigation Summary

5131.2 (R)

View / download INVESTIGATION SUMMARY form (printable PDF)

Approved 11/15/2011
Previous Policy Number: AL-E(2)

Consent to Release Student Information

5131.3 (E)

View / download CONSENT TO RELEASE STUDENT INFORMATION form (printable PDF)

Approved 11/15/2011
Previous Policy Number: AL-E(3)

Procedures to be Followed in Alcohol/Drug Associated Incidents

5131.61 (R)

ILLNESS AND EMERGENCIES RESULTING FROM ALCOHOL/ILLICIT DRUG USE

  1. Whenever a pupil is acting irrationally or appears to be in a state induced by the use of alcohol/illicit drugs or other foreign agents that student should be referred to the school nurse as in the case of any other illness.
  2. If a student’s condition or behavior creates an emergency situation which may be due to alcohol/illicit drug activities, the actions toward the student should be channeled through the school’s health services under the direction of the principal. The specific roles for professional staff to fulfill in such an emergency are detailed below:

Teacher Immediately notify the principal who should call upon the school health services, giving all pertinent information. Be prepared to discuss facts and impressions - carefully distinguishing between the two - with health personnel and school officials at a later time. Keep a written record of the incident.

School Nurse Advise the school principal of the nature of the emergency situation. If alcohol/drug use is suspected, advise the principal so that appropriate medical assistance can be sought, either from the school medical advisor or the family physician. Keep appropriate records.

School Physician Treat for any medical emergency. Attempt to determine whether alcohol/drug use is an isolated instance or part of a pattern, whether the matter is a behavior or a health problem. Report circumstances to the nurse and school principal. If controlled or narcotic drugs are involved, follow the reporting procedures required by statute.

School Principal Be sure parents are immediately notified of circumstances. The Superintendent is to be alerted and kept fully informed. Arrange for whatever conferences may be needed. Be sure all legal and administrative responsibilities have been met. Maintain necessary records.

SOLICITED ASSISTANCE BY STUDENTS WHO MAY BE USERS OF ALCOHOL/ILLICIT DRUGS

  1. Whenever a student voluntarily tells a confidant on the school staff of an alcohol/drug problem, the trust should be maintained.
  2. The confidant should make every effort to direct the student to the kind of help needed.
  3. School personnel, including the nurse, social worker or counselor, must be prepared to refer a student or a confidant to appropriate local resources.
  4. Records should not be kept.

DISCOVERY OF A STUDENT IN POSSESSION OF ALCOHOL/ILLICIT DRUGS

  1. Whenever a student is discovered to be in possession of a controlled or narcotic drug or alcohol, that student should be immediately referred to the school principal. The principal should take possession of the alcohol/drug and issue a receipt for it to the owner.
  2. Using due process, the principal should attempt to determine whether the alcohol/drugs were for personal use or distribution (by any means, including sale or gift).
  3. The parents are to be notified as quickly as possible of the circumstances. Administrative action may be taken against the student if deemed appropriate.
  4. The principal will refer the matter to the local police officials who can assist in identifying the proper steps to be taken. If the alcohol/controlled drug is released to the police or another authority, a receipt acknowledging this release should be obtained.
  5. The principal will keep the Superintendent fully informed.
Approved 4/28/1981
Previous Policy Number: IC2.2-R

Safe School Climate Plan

5131.911 (R)

The Board is committed to creating and maintaining a physically, emotionally, and intellectually safe educational environment free from bullying, harassment and discrimination.  In order to foster an atmosphere conducive to learning, the Board has developed the following Safe School Climate Plan, consistent with state law and Board Policy.  This Plan represents a comprehensive approach to addressing bullying and cyberbullying and sets forth the Board’s expectations for creating a positive school climate and thus preventing, intervening, and responding to incidents of bullying. 

Bullying behavior is strictly prohibited, and students who are determined to have engaged in such behavior are subject to disciplinary action, which may include suspension or expulsion from school.  The district’s commitment to addressing bullying behavior, however, involves a multi-faceted approach, which includes education and the promotion of a positive school climate in which bullying will not be tolerated by students or school staff.

I.          Prohibition Against Bullying and Retaliation

A.        The Board expressly prohibits any form of bullying behavior on school grounds; at a school-sponsored or school-related activity, function or program whether on or off school grounds; at a school bus stop; on a school bus or other vehicle owned, leased or used by a local or regional board of education; or through the use of an electronic device or an electronic mobile device owned, leased or used by Board of Education.

B.        The Board also prohibits any form of bullying behavior outside of the school setting if such bullying (i) creates a hostile environment at school for the student against whom such bullying was directed, (ii) infringes on the rights of the student against whom such bullying was directed at school, or (iii) substantially disrupts the education process or the orderly operation of a school;

C.        In addition to prohibiting student acts which constitute bullying, the Board also prohibits discrimination and/or retaliation against an individual who reports or assists in the investigation of an act of bullying.

D.        Students who engage in bullying behavior in violation of Board Policy and the Safe School Climate Plan shall be subject to school discipline, up to and including expulsion, in accordance with the Board's policies on student discipline, suspension and expulsion, and consistent with state and federal law. 

II.         Definition of Bullying

 A.        “Bullying” means the repeated use by one or more students of a written, verbal or electronic communication, such as cyberbullying, or a physical act or gesture directed at another student attending school in the same district that:

             1.         causes physical or emotional harm to such student or damage to such student’s property;

             2.         places such student in reasonable fear of harm to himself or herself, or of damage to his or her property;

             3.         creates a hostile environment at school for such student;

             4.         infringes on the rights of such student at school; or

             5.         substantially disrupts the education process or the orderly operation of a school.

 B.        Bullying shall include, but not be limited to, a written, verbal or electronic communication or physical act or gesture based on any actual or perceived differentiating characteristics, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity and expression, socioeconomic status, academic status, physical appearance, or mental, physical, developmental or sensory disability, or by association with an individual or group who has or is perceived to have one or more of such characteristics.

III.        Other Definitions

 A.        "Cyberbullying" means any act of bullying through the use of the Internet, interactive and digital technologies, cellular mobile telephone or other mobile electronic devices or any electronic communications.

B.        "Electronic communication" means any transfer of signs, signals, writing, images, sounds, data or intelligence of any nature transmitted in whole or in part by a wire, radio, electromagnetic, photoelectronic or photo-optical system;

 C.        "Hostile environment" means a situation in which bullying among students is sufficiently severe or pervasive to alter the conditions of the school climate;

 D.        "Mobile electronic device" means any hand-held or other portable electronic equipment capable of providing data communication between two or more individuals, including, but not limited to, a text messaging device, a paging device, a personal digital assistant, a laptop computer, equipment that is capable of playing a video game or a digital video disk, or equipment on which digital images are taken or transmitted;

 E.        "Outside of the school setting" means at a location, activity or program that is not school related, or through the use of an electronic device or a mobile electronic device that is not owned, leased or used by a local or regional board of education;

 F.         "Prevention and intervention strategy" may include, but is not limited to, (1) implementation of a positive behavioral interventions and supports process or another evidence-based model approach for safe school climate or for the prevention of bullying identified by the Department of Education, (2) school rules prohibiting bullying, harassment and intimidation and establishing appropriate consequences for those who engage in such acts, (3) adequate adult supervision of outdoor areas, hallways, the lunchroom and other specific areas where bullying is likely to occur, (4) inclusion of grade-appropriate bullying education and prevention curricula in kindergarten through high school, (5) individual interventions with the bully,parents and school employees, and interventions with the bullied child, parents and school employees, (6) school-wide training related to safe school climate, (7) student peer training, education and support, and (8) promotion of parent involvement in bullying prevention through individual or team participation in meetings, trainings and individual interventions.

G.        "School climate" means the quality and character of school life with a particular focus on the quality of the relationships within the school community between and among students and adults.

 H.        "School employee" means (1) a teacher, substitute teacher,school administrator, school superintendent, guidance counselor, psychologist, social worker, nurse, physician, school paraprofessional or coach employed by a local or regional board of education or working in a public elementary, middle or high school; or (2) any other individual who, in the performance of his or her duties, has regular contact with students and who provides services to or on behalf of students enrolled in a public elementary, middle or high school, pursuant to a contract with the local or regional board of education.

 I.         “School-Sponsored Activity” shall mean any activity conducted on or  off school property (including school buses and other school-related        vehicles) that is sponsored, recognized or authorized by the Board of Education.

 IV.       Leadership and Administrative Responsibilities

 A.        Safe School Climate Coordinator

 For the school year commencing July 1, 2012, and each school year thereafter, the Superintendent shall appoint, from existing school district staff, a District Safe School Climate Coordinator (“Coordinator”).  The Coordinator shall:

                         1.         be responsible for implementing the district’s Safe School Climate Plan (“Plan”);

                         2.         collaborate with Safe School Climate Specialists, the Board, and the Superintendent to prevent, identify and respond to bullying  in district schools;

                         3.         provide data and information, in collaboration with the Superintendent, to the Department of Education regarding bullying;

                         4.         meet with Safe School Climate Specialists at least twice during the school year to discuss issues relating to bullying the school    district and to make recommendations concerning amendments to the district’s Plan.

 B.        Safe School Climate Specialist

For the school year commencing July 1, 2012, and each school year thereafter, the principal of each school (or principal’s designee) shall serve as the Safe School Climate Specialist.  The Safe School Climate Specialist shall investigate or supervise the investigation of reported acts of bullying and act as the primary school official responsible for preventing, identifying and responding to reports of bullying in the school.

V.        Development and Review of Safe School Climate Plan

A.        For the school year commencing July 1, 2012 and each school year thereafter, the Principal of each school shall establish a committee or designate at least one existing committee (“Committee”) in the school to be responsible for developing and fostering a safe school climate and addressing issues relating to bullying in the school.  Such committee shall include at least one parent/guardian of a student enrolled in the school, as appointed by the school principal.

B.        The Committee shall:  1) receive copies of completed reports following bullying investigations; 2) identify and address patterns of bullying among students in the school; 3) review and amend school policies relating to bullying; 4) review and make recommendations to the Coordinator regarding the Safe School Climate Plan based on issues and experiences specific to the school; 5) educate students, school employees and parents/guardians on issues relating to bullying; 6) collaborate with the Coordinator in the collection of data regarding bullying; and 7) perform any other duties as determined by the Principal that are related to the prevention, identification and response to school bullying.

C.        Any parent/guardian serving as a member of the Committee shall not participate in any activities which may compromise the confidentiality of any student, including, but not limited to receiving copies of investigation reports, or identifying or addressing patterns of bullying among students in the school. 

D.        Not later than January 1, 2012, the Board of Education shall approve the Safe School Climate Plan developed pursuant to Board policy and submit such plan to the Department of Education. Not later than thirty (30) calendar days after approval by the Board, the Board shall make such plan available on the Board's and each individual school in the school district's web site and ensure that the Safe School Climate Plan is included in the school district's publication of the rules, procedures and standards of conduct for schools and in all student handbooks.

VI.       Procedures for Reporting and Investigating Complaints of Bullying

A.        Students and parents (or guardians of students) may file written reports of bullying.  Written reports of bullying shall be reasonably specific as to the basis for the report, including the time and place of the alleged conduct, the number of incidents, the target of the suspected bullying, and the names of potential witnesses.  Such reports may be filed with any building administrator and/or the Safe School Climate Specialist (i.e. building principal), and all reports shall be forwarded to the Safe School Climate Specialist for review and actions consistent with this Plan.

B.        Students may make anonymous reports of bullying to any school employee.  Students may also request anonymity when making a report, even if the student’s identity is known to the school employee.  In cases where a student requests anonymity, the Safe School Climate Specialist or his/her designee shall meet with the student (if the student’s identity is known) to review the request for anonymity and discuss the impact that maintaining the anonymity of the complainant may have on the investigation and on any possible remedial action.  All anonymous complaints shall be reviewed and reasonable action will be taken to address the situation, to the extent such action may be taken that does not disclose the source of the complaint, and is consistent with the due process rights of the student(s) alleged to have committed acts of bullying.  No disciplinary action shall be taken solely on the basis of an anonymous complaint.

C.        School employees who witness acts of bullying or receive reports of bullying shall orally notify the Safe School Climate Specialist or another school administrator if the Safe School Climate Specialist is unavailable, not later than one (1) school day after such school employee witnesses or receives a report of bullying.  The school employee shall then file a written report not later than two (2) school days after making such oral report.

D.        The Safe School Specialist shall be responsible for reviewing any anonymous reports of bullying and shall investigate or supervise the investigation of all reports of bullying and ensure that such investigation is completed promptly after receipt of any written reports.  In order to allow the district to adequately investigate complaints filed by a student or parent/guardian, the parent of the student suspected of being bullied should be asked to provide consent to permit the release of that student’s name in connection with the investigation process, unless the student and/or parent has requested anonymity.

E.        In investigating reports of bullying, the Safe School Climate Specialist or designee will consider all available information known, including the nature of the allegations and the ages of the students involved.  The Safe School Climate Specialist will interview witnesses, as necessary, reminding the alleged perpetrator and other parties that retaliation is strictly prohibited and will result in disciplinary action.

 VII.      Responding to Verified Acts of Bullying

A.        Following investigation, if acts of bullying are verified, the Safe School Climate Specialist or designee shall notify the parents or guardians of the students against whom such acts were directed as well as the parents or guardians of the students who commit such acts of bullying of the finding not later than forty-eight hours after the investigation is completed.  This notification shall include a description of the school’s response to the acts of bullying.  In providing such notification, however, care must be taken to respect the statutory privacy rights of other students, including the perpetrator of such bullying.  The specific disciplinary consequences imposed on the perpetrator, or personally identifiable information about a student other than the parent/guardian’s own child, may not be disclosed except as provided by law.

B.        In any instance in which bullying is verified, the Safe School Climate Specialist or designee shall also invite the parents or guardians of the student who commits any verified act of bullying and the parents or guardian of the student against whom such act was directed to a meeting to communicate the measures being taken by the school to ensure the safety of the student/victim and to prevent further acts of bullying.  The invitation may be made simultaneous with the notification described above in Section VII.A., as it must include a description of the school’s response to such acts, along with consequences, as appropriate.  Normally, separate meetings shall be held with the respective parents; however, at the discretion of the Safe School Climate Specialist and with written consent of the parents/guardians involved, the meeting(s) may be held jointly.

C.        If bullying is verified, the Safe School Climate Specialist or designee shall develop a student safety support plan for any student against whom an act of bullying was directed.  Such support plan will include safety measures to protect against further acts of bullying.

D.        A specific written intervention plan shall be developed to address repeated incidents of bullying against a single individual or recurrently perpetrated bullying incidents by the same individual.  The written intervention plan may include counseling, discipline and other appropriate remedial actions as determined by the Safe School Climate Specialist or designee, and may also incorporate a student safety support plan, as appropriate.

E.        Notice to Law Enforcement

If the Principal of a school (or his/her designee) reasonably believes that any act of bullying constitutes a criminal offense, he/she shall notify appropriate law enforcement.  Notice shall be consistent with the Board’s obligations under state and federal law and Board policy regarding the disclosure of personally identifiable student information.  In making this determination, the Principal or his/her designee, may consult with the school resource office, if any, and other individuals the principal or designee deems appropriate. 

F.         If a bullying complaint raises concern about discrimination or harassment on the basis of a legally protected classifications (such as race, religion, color, national origin, sex, sexual orientation, age or disability), the Safe School Climate Specialist or designee shall also coordinate any investigation with other appropriate personnel within the district as appropriate (e.g. Title IX Coordinator, Section 504 Coordinator etc.)

VIII.     Documentation and Maintenance of Log

A.        Each school shall maintain written complaints of bullying, along with supporting documentation received and/or created as a result of bullying investigations, consistent with the Board’s obligations under state and federal law.  Any educational record containing personally identifiable student information pertaining to an individual student shall be maintained in a confidential manner, and shall not be disclosed to third parties without written prior written consent of a parent, guardian or eligible student, except as permitted under Board policy and state and federal law. 

B.        The Principal of each school shall maintain a list of the number of verified acts of bullying in the school and this list shall be available for public inspection upon request.  Consistent with district obligations under state and federal law regarding student privacy, the log shall not contain any personally identifiable student information, or any information that alone or in combination would allow a reasonable person in the school community to identify the students involved.  Accordingly, the log should be limited to basic information such as the number of verified acts, name of school and/or grade level and relevant date.  Given that any determination of bullying involves repeated acts, each investigation that results in a verified act of bullying for that school year shall be tallied as one verified act of bullying unless the specific actions that are the subject of each report involve separate and distinct acts of bullying.  The list shall be limited to the number of verified acts of bullying in each school and shall not set out the particulars of each verified act, including, but not limited to any personally identifiable student information, which is confidential information by law.

C.        The Principal of each school shall report the number of verified acts of bullying in the school annually to the Department of Education in such      manner as prescribed by the Commissioner of Education.

IX.       Other Prevention and Intervention Strategies

A.        Bullying behavior can take many forms and can vary dramatically in the nature of the offense and the impact the behavior may have on the victim and other students.  Accordingly, there is no one prescribed response to verified acts of bullying.  While conduct that rises to the level of “bullying”, as defined above, will generally warrant traditional disciplinary action against the perpetrator of such bullying, whether and to what extent to impose disciplinary action (e.g., detention, in-school suspension, suspension or expulsion) is a matter for the professional discretion of the building principal (or responsible program administrator or his/her designee).  No disciplinary action may be taken solely on the basis of an anonymous complaint.  As discussed below, schools may also consider appropriate alternative to traditional disciplinary sanctions, including age-appropriate consequences and other restorative or remedial interventions. 

B.        A specific written intervention plan shall be developed to address repeated incidents of bullying against a single individual or recurrently perpetrated bullying incidents by the same individual. This plan may include safety provisions, as described above, for students against whom acts of bullying have been verified and may include other interventions such as counseling, discipline, and other appropriate remedial or restorative actions as determined by the responsible administrator.

C.        The following sets forth possible interventions which may also be utilized to enforce the Board’s prohibition against bullying:

i.          Non-disciplinary interventions

When verified acts of bullying are identified early and/or when such verified acts of bullying do not reasonably require a disciplinary response, students may be counseled as to the definition of bullying, its prohibition, and their duty to avoid any conduct that could be considered bullying.  Students may also be subject to other forms of restorative discipline or remedial actions, appropriate to the age of the students and nature of the behavior.

If a complaint arises out of conflict between students or groups of students, peer or other forms of mediation may be considered.  Special care, however, is warranted in referring such cases to peer mediation.  A power imbalance may make the process intimidating for the victim and therefore inappropriate.  In such cases, the victim should be given additional support.  Alternatively, peer mediation may be deemed inappropriate to address the concern.

ii.         Disciplinary interventions

When acts of bullying are verified and a disciplinary response is warranted, students are subject to the full range of disciplinary consequences.  Anonymous complaints, however, shall not be the basis for disciplinary action.

In-school suspension and suspension may be imposed only after informing the accused perpetrator of the reasons for the proposed suspension and giving him/her an opportunity to explain the situation, in accordance with the Board’s Student Discipline policy. 

Expulsion may be imposed only after a hearing before the Board of Education, a committee of the Board or an impartial hearing officer designated by the Board of Education in accordance with the Board’s Student Discipline policy.  This consequence shall normally be reserved for serious incidents of bullying and/or when past interventions have not been successful in eliminating bullying behavior. 

iii.        Interventions for bullied students

The building principal (or other responsible program administrator) or his/her designee shall intervene in order to address incidents of bullying against a single individual.  Intervention strategies for a bullied student may include the following:

a.  Counseling;

b.  Increased supervision and monitoring of student to observe and intervene in bullying situations;

c.  Encouragement of student to seek help when victimized or witnessing victimization;

d.  Peer mediation or other forms of mediation, where appropriate;

e.  Student Safety Support plan; and

f.   Restitution and/or restorative interventions.

iv.        General Prevention and Intervention Strategies

In addition to the prompt investigation of complaints of bullying and direct intervention when acts of bullying are verified, other district actions may ameliorate potential problems with bullying in school or at school-sponsored activities.  While no specific action is required, and school needs for specific prevention and intervention strategies may vary from time to time, the following list of potential prevention and intervention strategies shall serve as a resource for administrators, teachers and other professional employees in each school.  Such prevention and intervention strategies may include, but are not limited to:

a.         school rules prohibiting bullying, harassment and intimidation and establishing appropriate consequences for those who engage in such acts;

b.         Adequate adult supervision of outdoor areas, hallways, the lunchroom and other specific areas where bullying is likely to occur;

c.         Inclusion of grade-appropriate bullying education and prevention curricula in kindergarten through high school, which may include instruction regarding building safe and positive school communities including developing healthy relationships and preventing dating violence as deemed appropriate for older students;

d.         Individual interventions with the perpetrator, parents and school employees, and interventions with the bullied student, parents and school employees;

e.         School-wide training related to safe school climate, which training may include Title IX/Sexual harassment training, Section 504/ADA Training, cultural diversity/multicultural education or other training in federal and state civil rights legislation or other topics relevant to safe school climate;

f.          Student peer training, education and support; and

g.         Promotion of parent involvement in bullying prevention through individual or team participation in meetings, trainings and individual interventions;

h.         Implementation of a positive behavioral interventions and supports process or another evidence-based model approach for safe school climate or for the prevention of bullying, including any such program identified by the Department of Education;

i.          Respectful responses to bullying concerns raised by students, parents or staff;

j.          Planned professional development programs addressing prevention and intervention strategies, which training may include school violence prevention, conflict resolution and prevention of bullying, with a focus in evidence based practices concerning same;

k.         Use of peers to help ameliorate the plight of victims and include them in group activities;

l.          Avoidance of sex-role stereotyping;

m.        Continuing awareness and involvement on the part of school employees and parents with regards to prevention and intervention strategies;

n.         Modeling by teachers of positive, respectful, and supportive behavior toward students;

o.         Creating a school atmosphere of team spirit and collaboration that promotes appropriate social behavior by students in support of others;

p.         Employing classroom strategies that instruct students how to work together in a collaborative and supportive atmosphere.

D.        In addition to prevention and intervention strategies, administrators, teachers and other professional employees may find opportunities to educate students about bullying and help eliminate bullying behavior through class discussions, counseling, and reinforcement of socially-appropriate behavior.  Administrators, teachers and other professional employees should intervene promptly whenever they observe mean-spirited student conduct, even if such conduct does not meet the formal definition of “bullying.”

XI.       Annual Notice and Training

            A.        Students, and parents or guardians of students shall be notified annually of the process by which students may make reports of bullying.

            B.        The Board shall provide for the inclusion of language in student codes of conduct concerning bullying.

            C.        At the beginning of each school year, each school shall provide all school employees with a written or electronic copy of the school          district’s safe school climate plan and require that all school employees annually complete training on the identification, prevention and response to bullying as required by law.

 XII.      School Climate Assessments

On and after July 1, 2012, and biennially thereafter, the Board shall require each school in the district to complete an assessment using the school climate assessment instruments, including surveys, approved and disseminated by the Department of Education.  The Board shall collect the school climate assessments for each school in the district and submit such assessments to the Department.

Legal References:

Public Act 11-232, An Act Concerning the Strengthening of School Bullying Laws
Conn. Gen. Stat. Section 10-222d
Conn. Gen. Stat. Sections 10-233a through 10-233f
Conn. State Department of Education Circular Letter C-8
Series 2008-2009 (March 16, 2009)

 

Approved 12/5/2006
Amended 9/1/2009 
Amended 11/15/2011

Approved 11/15/2011
Previous Policy Number: AL-R

PERIOD OF SILENT MEDITATION

5140

policy Number:  5140

 

Period of Silent Meditation

 

Consistent with the mandate of state law, it is the policy of the Meriden Board of Education to provide an opportunity at the start of every school day for each student and each teacher to observe a time of silent meditation.

 

A period of silent meditation will be held at the opening of school in the morning.  This period of meditation is to be no less than thirty (30) seconds.  It is not the prerogative of the school system or of any school to determine or attempt to determine the subject of meditation.  Our purpose is to provide an opportunity for it to take place.

 

Legal Reference:

Connecticut General Statutes, Section 10-16a

 

 

 

Approved:   April 28, 1981

 

Amended:  August 19, 2014

 


Previous Policy Number: IC7

 

 

Approved 8/19/2014
Previous Policy Number: 5202

HEALTH ASSESSMENTS

5141.1

Each local or regional Board of Education shall require each child to have a health assessment prior to school enrollment. The assessment shall include:

  • A complete physical examination, along with the mandated screenings/tests required under Connecticut state law. These include hematocrit or hemoglobin tests, height, weight and blood pressure;
  • An updating of immunizations as required under Sections 10-204, 10-204a and PA 91-327;
  • Vision, hearing, speech and gross dental screenings; and
  • Such other information, including health and developmental history as appropriate.

New students entering the Meriden School System must have health assessments prior to the first day of entry into school. Such assessments must be conducted by a legally qualified health care practitioner and performed within one year of the first day of school attendance. Such students must also show proof of updated immunizations prior to entry into school. A student seeking to enroll without evidence of the required assessment shall not be enrolled unless exempted by statute or regulation.

Students entering 6th grade and 10th grade must have health assessments prior to the first day of entry into such grades. Health assessments must be conducted by a legally qualified health care practitioner and performed during the 5th grade and 9th grade year respectively and submitted by the first day of
school attendance in such grade. Such students must also show proof of updated immunizations prior to entry into school.

Health assessments are required annually for all students participating in interscholastic athletics. These health assessments must be conducted after May 1st of each calendar year.

Health assessments may be provided in the schools in conformance with administrative regulations and such examinations are made in the presence of the parent or guardian or in the presence of a school employee. The parent or guardian of such child shall receive prior written notice and shall have a reasonable opportunity to be present for such assessment or to provide for such assessment.

A report of the health assessment conducted by the health care provider must be submitted to the school on the required health assessment form and will be
included in the child’s cumulative health record.

An exemption is granted to a parent, guardian or emancipated minor who notifies in writing the school or other person in charge of the objection to a health assessment or immunizations on religious grounds.

Legal Reference:

Connecticut General Statutes, Sections 10-204, 10-204a, 10-206, 10-208 and PA 91-327

Public Act 07-58 An Act Concerning Health Assessments For Adolescents

 

Approved 4/28/1981
Amended 3/19/2002
Amended 2/26/2008 

Approved 2/26/2008
Previous Policy Number: ID2.2

ADMINISTRATIVE REGULATIONS REGARDING HEALTH ASSESSMENTS/SCREENINGS

5141.1(R)
  1. Assessments

 

The Meriden Board of Education requires each student enrolled in the Meriden Public Schools to have health assessments as mandated by state law. The purpose of such health assessments shall be to ascertain whether a student has any physical disability tending to prevent him/her from receiving the full benefit of school work and to ascertain whether school work should be modified in order to prevent injury to the student or to secure a suitable program of education for him/her.  Such health assessments must be conducted by a legally qualified practitioner of medicine, an advanced practice registered nurse or registered nurse, who is licensed under state statute, a physician assistant, who is licensed under state statute, the school medical advisor, or a legally qualified practitioner of medicine, an advanced practice registered nurse or a physician assistant stationed at any military base.  The Board of Education will provide written prior notice of the health assessments required under these administrative regulations to the parent or guardian of each student subject to assessment.  The parent or guardian shall be provided a reasonable opportunity to be present during such assessment or he/she may provide for such assessment him/herself.  No health assessment shall be made of any public school student unless it is made in the presence of the parent or guardian or in the presence of another school employee. Any student who fails to obtain the health assessments required by these administrative regulations may be denied continued attendance in the Meriden Public Schools.

 

II. Assessments Required:

 

Prior to enrollment in the Meriden Public Schools, each student must undergo a health assessment, which shall include:

 

(a) a physical examination which includes hematocrit or hemoglobin tests, height, weight, blood pressure, and a chronic disease assessment which shall include; but not be limited to, asthma as defined by the Commissioner of Public Health pursuant to subsection (c) of section 19a-62a of the Connecticut General Statutes.  The assessment form shall include (A) a check box for the provider conducting the assessment, to indicate an asthma diagnosis, (B) screening questions relating to appropriate public health concerns to be answered by the parent or guardian, and (C) screening questions to be answered by such provider;

 

(b) an updating of immunizations as required by state law;

 

(c) vision, hearing, speech and gross dental screenings;

 

(d) such other information, including health and developmental history, as the physician feels is necessary and appropriate.

The pre-enrolment assessment shall also include tests for tuberculosis, sickle cell anemia or Cooley’s anemia, and tests for lead levels in the blood if, after consultation with the school medical advisor and the local health department, the Board determines that such tests are necessary.  Such tests must be conducted by a registered nurse acting pursuant to the written order of a physician, or physician’s assistant, licensed under state law, or an advanced practice registered nurse, licensed under state law.

 

Each student enrolled in the Meriden Public Schools in grade six or seven and in grade nine or ten must undergo a health assessment, which shall include:

 

(a) a physical examination which includes hematocrit or hemoglobin tests, height, weight, blood pressure, and a chronic disease assessment which shall include; but not be limited to, asthma as defined by the Commissioner of Public Health pursuant to subsection (c) of section 19a-62a of the Connecticut General Statutes.  The assessment form shall include (A) a check box for the provider conducting the assessment, to indicate an asthma diagnosis, (B) screening questions relating to appropriate public health concerns to be answered by the parent or guardian, and (C) screening questions to be answered by such provider;

 

(b) an updating of immunizations as required by state law;

 

(c) vision, hearing, postural and gross dental screenings;

 

(d) such other information, including health and developmental history, as the physician feels is necessary and appropriate.

The grade six/seven and grade nine/ten assessments shall also include tests for tuberculosis, and sickle cell anemia or Cooley’s anemia, if, after consultation with the school medical advisor and the local health department, the Board determines that such tests are necessary.  Such tests must be conducted by a registered nurse acting pursuant to the written order of a physician, or physician’s assistant, licensed under state law, or of an advanced practice registered nurse, licensed under state law.

 

The Board of Education shall provide such assessments free of charge to students whose parents or guardians meet the eligibility requirements for free and reduced price meals under the National School Lunch Program or for free milk under the special milk program.



III. Screenings Required:

 

The Board of Education will provide annually to each student enrolled in kindergarten and grades one and three to five, inclusive, a vision screening using a Snellen chart or equivalent screening.  The Superintendent shall give written notice to the parent or guardian of each student (1) who is found to have any defect of vision or disease of the eyes, with a brief statement describing the defect or disease, and (2) who did not receive such vision screening, with a brief statement explaining why such pupil did not receive such vision screening.

 

The Board of Education will provide annually to each student enrolled in kindergarten and grades one and three through five, inclusive, audiometric screening for hearing. The Superintendent shall give written notice to the parent or guardian of each student (1) who is found to have any impairment or defect of hearing, with a brief statement describing the impairment or defect, and (2) who did not receive an audiometric screening for hearing, with a brief statement explaining why such student did not receive an audiometric screening for hearing.

 

The Board of Education will provide postural screenings for (1) each female student in grades five and seven, and (2) each male student in grade eight or nine.  The Superintendent shall give written notice to the parent or guardian of each student (A) who evidences any postural problem, with a brief statement describing such evidence, and (B) who did not receive a postural screening, with a brief statement explaining why such student did not receive such postural screening.

 

All of the screenings required under these administrative regulations will be performed in accordance with regulations applicable to such screenings as adopted by the State Board of Education.  

 

  1. Assessment/Screening Results:

 

The results of each assessment and screening required by these administrative regulations shall be recorded on forms supplied by the State Board of Education.  Each physician, advanced practice registered nurse, registered nurse, or physician assistant performing health assessments under these administrative regulations shall sign each form and any recommendations concerning a student shall be in writing.  Assessment/screening forms shall be included in the cumulative health record of each student and they shall be kept on file in the school attended by the student.  If a student transfers to another school district in Connecticut, his/her original cumulative health record shall be sent to the chief administrative officer of the new school district and a true copy retained by the [       ] Board of Education.  For a student leaving Connecticut, a copy of the records, if requested, should be sent and the original maintained.  

 

Appropriate school health personnel shall review the results of each assessment and screening.  If the reviewing school health personnel judge that a student is in need of further testing or treatment, the Superintendent shall give written notice to the parent or guardian of such student and shall make reasonable efforts to ensure that such further testing or treatment is provided.  Reasonable efforts shall include determination of whether the parent or guardian has obtained the necessary testing or treatment for the student, and, if not, advising the parent or guardian how such testing or treatment may be obtained.  The results of such further testing or treatment shall be recorded, kept on file and reviewed by appropriate school health personnel in the same manner as the results of the health assessments and screenings required under these administrative regulations.

 

  1. Exemption

 

Nothing in these administrative regulations shall be construed to require any student to undergo a physical or medical examination or treatment, or be compelled to receive medical instruction, if the parent or legal guardian of such student or the student, if he/she is an emancipated minor or is eighteen (18) years of age or older, notifies the teacher or principal or other person in charge of such student in writing that he/she objects on religious grounds to such physical or medical examination or treatment or medical instruction.



  1. Other Non-Emergency Invasive Physical Examinations and Screenings:

 

  1. In addition to the screenings listed above, the district may, from time to time, require students to undergo additional non-emergency, invasive physical examination(s)/screening(s).

 

  1. A non-emergency, invasive physical examination or screening is defined as:

 

  1. any medical examination that involves the exposure of private body parts; or

 

  1. any act during such examination that includes incision, insertion, or injection into the body, but does not include a hearing, vision, or scoliosis screening; and

 

  1. is required as a condition of attendance, administered by the school and scheduled by the school in advance; and

 

  1. is not necessary to protect the immediate health and safety of the students.

 

(c) If the district elects to conduct any such examinations, then, at the beginning of the school year, the administration shall give direct notice to parents of affected students of the district's intent to conduct the non-emergency invasive physical examination(s) and/or screening(s) described in this subsection.  Such notice shall include the specific or approximate dates during the school year of the administration of such non-emergency invasive physical examination(s)/screening(s).

 

(d) Upon request, the administration shall permit parents or students over the age of eighteen (18) (or emancipated minors) to opt out of participation in the non-emergency invasive physical examination(s)/screening(s) described in this subparagraph.  

 

VII. School Representative to Receive Information Concerning Health Assessments:

 

The Board of Education designates [insert name of responsible staff member] as the representative for receipt of reports from health care providers concerning student health assessments.



Legal References:

Connecticut General Statutes

  • 10-206 Health assessments
  • 10-206a Free health assessments
  • 10-208 Exemption from examination or treatment
  • 10-214 Vision, audiometric and postural

screenings: When required; notification of parents re defects; record of results

Public Act 15-215, “An Act Concerning Various Revisions and Additions to the Education Statutes.”

 

Federal Law:

 

Elementary and Secondary Education Act of 1965, as amended by the No Child Left Behind Act of 2001, Public Law 107-110, § 1061, codified at 20 U.S.C. § 1232h.

 

State of Connecticut Department of Education, Bureau of School, Family, Community Partnerships, Cumulative Health Records Guidelines (2003).




November 17, 2015

Approved 11/17/2015
Previous Policy Number:

ADMINISTRATION OF STUDENT MEDICATIONS IN THE SCHOOLS

5141.21

ADMINISTRATION OF STUDENT MEDICATIONS IN THE SCHOOLS

 

  1. Definitions

 

Administration of medication means any one of the following activities: handling, storing, preparing or pouring of medication; conveying it to the student according to the medication order; observing the student inhale, apply, swallow, or self-inject the medication, when applicable; documenting that the medication was administered; and counting remaining doses to verify proper administration and use of the medication.

 

Authorized prescriber means a physician, dentist, optometrist, advanced practice registered nurse or physician assistant, and, for interscholastic and intramural athletic events only, a podiatrist. 

 

Before or After School Program means any child care program operated and administered by a local or regional board of education exempt from licensure by the Office of Early Childhood pursuant to subdivision (1) of subsection (b) of Section 19a-77 of the Connecticut General Statutes.  Such programs do not include public or private entities licensed by the Office of Early Childhood or board of education enhancement programs and extra-curricular activities.

Cartridge Injector means an automatic prefilled cartridge injector or similar automatic injectable equipment used to deliver epinephrine in a standard dose for emergency first aid response to allergic reactions.

 

Coach means any person holding a coaching permit who is hired by a local or regional board of education to coach for a sport season.

Controlled drugs means those drugs as defined in Conn. Gen. Stat. Section 21a-240.

 

Cumulative health record means the cumulative health record of a pupil mandated by Conn. Gen. Stat. Section 10-206.

 

            Director means the person responsible for the day-to-day operations of any school readiness program or before-and-after school program.

 

            Eligible student means a student who has reached the age of eighteen or is an emancipated minor.

 

Error means: 

 

(1)       the failure to do any of the following as ordered:

 

(a)        administer a medication to a student;

(b)       administer medication within the time designated by the prescribing physician;

(c)        administer the specific medication prescribed for a student;

(d)       administer the correct dosage of medication;

(e)        administer medication by the proper route;

(f)        administer the medication according to generally accepted standards of practice; or

 

(2)       the administration of medication to a student which is not ordered, or which is not authorized in writing by the parent or guardian of such student, except for the administration of epinephrine or naloxone for the purpose of emergency first aid as set forth in Sections D and E below.

 

Guardian means one who has the authority and obligations of guardianship of the person of a minor, and includes: (1) the obligation of care and control; and (2) the authority to make major decisions affecting the minor's welfare, including, but not limited to, consent determinations regarding marriage, enlistment in the armed forces and major medical, psychiatric or surgical treatment.

 

Intramural athletic events means tryouts, competition, practice, drills, and transportation to and from events that are within the bounds of a school district for the purpose of providing an opportunity for students to participate in physical activities and athletic contests that extend beyond the scope of the physical education program.

 

Interscholastic athletic events means events between or among schools for the purpose of providing an opportunity for students to participate in competitive contests that are highly organized and extend beyond the scope of intramural programs and includes tryouts, competition, practice, drills and transportation to and from such events.

 

Investigational drug means any medication with an approved investigational new drug (IND) application on file with the Food and Drug Administration (FDA), which is being scientifically tested and clinically evaluated to determine its efficacy, safety and side effects and which has not yet received FDA approval.

 

Licensed athletic trainer means a licensed athletic trainer employed by the school district pursuant to Chapter 375a of the Connecticut General Statutes.

 

Medication means any medicinal preparation, both prescription and non-prescription, including controlled drugs, as defined in Conn. Gen. Stat. Section 21a-240.  This definition includes Aspirin, Ibuprofen or Aspirin substitutes containing Acetaminophen. 

 

Medication Emergency means a life-threatening reaction of a student to a medication.

 

            Medication plan means a documented plan established by the school nurse in conjunction with the parent and student regarding the administration of medication in school.  Such plan may be a stand-alone plan, part of an individualized health care plan, an emergency care plan or a medication administration form.

 

Medication order means the authorization by an authorized prescriber for the administration of medication to a student which shall include the name of the student, the name and generic name of the medication, the dosage of the medication, the route of administration, the time of administration, the frequency of administration, the indications for medication, any potential side effects including overdose or missed dose of the medication, the start and termination dates not to exceed a 12-month period, and the written signature of the prescriber.

 

Nurse means an advanced practice registered nurse, a registered nurse or a practical nurse licensed in Connecticut in accordance with Chapter 378, Conn. Gen. Stat.

 

Occupational Therapist means an occupational therapist employed full time by the local or regional board of education and licensed in Connecticut pursuant to Chapter 376a of the Connecticut General Statutes.

 

Optometrist means an optometrist licensed to provide optometry pursuant to Chapter 380 of the Connecticut General Statutes.

 

Paraprofessional means a health care aide or assistant or an instructional aide or assistant employed by the local or regional board of education who meets the requirements of such board of employment as a health care aide or assistant or instructional aide or assistant.

 

Physical therapist means a physical therapist employed full time by the local or regional board of education and licensed in Connecticut pursuant to Chapter 376 of the Connecticut General Statutes.

 

Physician means a doctor of medicine or osteopathy licensed to practice medicine in Connecticut pursuant to Chapters 370 and 371 of the Connecticut General Statutes, or licensed to practice medicine in another state.

 

Podiatrist means an individual licensed to practice podiatry in Connecticut pursuant to Chapter 375 of the Connecticut General Statutes.

 

Principal means the administrator in the school.

 

Research or study medications means FDA-approved medications being administered according to an approved study protocol.  A copy of the study protocol shall be provided to the school nurse along with the name of the medication to be administered and the acceptable range of dose of such medication to be administered.

 

School means any educational facility or program which is under the jurisdiction of the Board excluding extracurricular activities.

 

School nurse means a nurse appointed in accordance with Conn. Gen. Stat. Section 10-212.

 

School nurse supervisor means the nurse designated by the local or regional board of education as the supervisor or, if no designation has been made by the board, the lead or coordinating nurse assigned by the board.

 

School readiness program means a program that receives funds from the State Department of Education for a school readiness program pursuant to subsection (b) of Section 10-16p of the Connecticut General Statutes and exempt from licensure by the Office of Early Childhood pursuant to subdivision (1) of subsection (b) of Section 19a-77 of the Connecticut General Statutes.

 

Self-administration of medication means the control of the medication by the student at all times and is self-managed by the student according to the individual medication plan.

 

Teacher means a person employed full time by the Board who has met the minimum standards as established by the Board for performance as a teacher and has been approved by the school medical advisor and school nurse to be designated to administer medications pursuant to the Regulations of Connecticut State Agencies Sections 10-212a-1 through 10-212a-7.

 

  1. General Policies On Administration of Medications

 

(1)       Except as provided below in Section D, no medication, including non-prescription drugs, may be administered by any school personnel without:

 

(a)        the written medication order of an authorized prescriber;

(b)       the written authorization of the student's parent

or guardian or eligible student; and

(c)        the written permission of a parent for the exchange of information between the prescriber and the school nurse necessary to ensure safe administration of such medication.

 

(2)       Prescribed medications shall be administered to and taken by only the person for whom the prescription has been written.

 

(3)       Except as provided in Section D, medications may be administered only by a licensed nurse or, in the absence of a licensed nurse, by:

 

(a)        a full-time principal, a full-time teacher, or a full-time licensed physical or occupational therapist employed by the school district.  A full-time principal, teacher, licensed physical or occupational therapist employed by the school district may administer oral, topical, intranasal or inhalant medications.  Such individuals may administer injectable medications only to a student with a medically diagnosed allergic condition that may require prompt treatment to protect the student against serious harm or death.

 

(b)       students with chronic medical conditions who are able to possess, self-administer, or possess and self-administer medication, provided all of the following conditions are met:

 

(i)        an authorized prescriber provides a written medication order, including the recommendation for possession, self-administration, or possession and self-administration; 

 

(ii)       there is a written authorization for possession, self-administration, or possession and self-administration from the student's parent or guardian or eligible student;

 

(iii)      the school nurse has developed a plan for possession, self-administration, or possession and self-administration, and general supervision, and has documented the plan in the student’s cumulative health record;

 

(iv)      the school nurse has assessed the student’s competency for self-administration and deemed it safe and appropriate, including that the student: is capable of identifying and selecting the appropriate medication by size, color, amount or other label identification; knows the frequency and time of day for which the medication is ordered; can identify the presenting symptoms that require medication; administers the medication appropriately; maintains safe control of the medication at all times; seeks adult supervision whenever warranted; and cooperates with the established medication plan;

 

(v)       the principal, appropriate teachers, coaches and other appropriate school personnel are informed the student is possessing, self-administering, or possessing and self-administering prescribed medication;

 

(vi)      such medication is transported to school and maintained under the student's control in accordance with this policy; and

 

(vii)     controlled drugs, as defined in this policy, may not be possessed or self-administered by students, except in extraordinary situations, such as international field trips, with approval of the school nurse supervisor and the school medical advisor in advance and development of an appropriate plan.

 

(c)        a student diagnosed with asthma who is able to self-administer medication shall be permitted to retain possession of an asthmatic inhaler at all times while attending school, in order to provide for prompt treatment to protect such child against serious harm or death, provided all of the following conditions are met:

 

(i)        an authorized prescriber provides a written order requiring the possession of an inhaler by the student at all times in order to provide for prompt treatment in order to protect the child against serious harm or death and authorizing the student’s self-administration of medication, and such written order is provided to the school nurse; 

 

(ii)       there is a written authorization from the student's parent or guardian regarding the possession of an inhaler by the student at all times in order to protect the child against serious harm or death and authorizing the student’s self-administration of medication, and such written authorization is provided to the school nurse;

 

(iii)      the conditions set forth in subsection (b) above have been met, except that the school nurse’s review of a student’s competency to self-administer an inhaler for asthma in the school setting shall not be used to prevent a student from retaining and self-administering an inhaler for asthma.  Students may self-administer medication with only the written authorization of an authorized prescriber and written authorization from the student’s parent or guardian or eligible student; and

 

(iv)      the conditions for self-administration meet any regulations as may be imposed by the State Board of Education in consultation with the Commissioner of Public Health.

 

(d)       a student diagnosed with an allergic condition who is able to self-administer medication shall be permitted to retain possession of a cartridge injector at all times while attending school, in order to provide for prompt treatment to protect such child against serious harm or death, provided all of the following conditions are met:

 

(i)        an authorized prescriber provides a written order requiring the possession of a cartridge injector by the student at all times in order to provide for prompt treatment in order to protect the child against serious harm or death and authorizing the student’s possession, self-administration, or possession and self-administration of medication, and such written order is provided to the school nurse; 

 

(ii)       there is a written authorization from the student’s parent or guardian regarding the possession of a cartridge injector by the student at all times in order to protect the child against serious harm or death and authorizing the student’s possession, self-administration, or possession and self-administration of medication, and such written authorization is provided to the school nurse;

 

(iii)      the conditions set forth in subsection (b) above have been met, except that the school nurse’s review of a student’s competency to self-administer cartridge injectors for medically-diagnosed allergies in the school setting shall not be used to prevent a student from retaining and self-administering a cartridge injector for medically-diagnosed allergies.  Students may self-administer medication with only the written authorization of an authorized prescriber and written authorization from the student’s parent or guardian or eligible student; and

 

(iv)      the conditions for self-administration meet any regulations as may be imposed by the State Board of Education in consultation with the Commissioner of Public Health.

 

(e)        a student with a medically diagnosed life-threatening allergic condition may possess, self-administer, or possess and self-administer medication, including but not limited to medication administered with a cartridge injector, to protect the student against serious harm or death, provided the following conditions are met:

 

(i)        the parent or guardian of the student has provided written authorization for the student to possess, self-administer, or possess and self-administer such medication; and

 

(ii)       a qualified medical professional has provided a written order for the possession, self-administration, or possession and self-administration.

 

(f)        a coach of intramural or interscholastic athletic events or licensed athletic trainer who has been trained in the administration of medication, during intramural or interscholastic athletic events, may administer inhalant medications prescribed to treat respiratory conditions and/or medication administered with a cartridge injector for students with medically diagnosed allergic conditions which may require prompt treatment to protect the student against serious harm or death, provided all of the following conditions are met:

 

(i)        the school nurse has determined that a self-administration plan is not viable;

 

(ii)       the school nurse has provided to the coach a copy of the authorized prescriber’s order and parental permission form;

 

(iii)      the parent/guardian has provided the coach or licensed athletic trainer with the medication in accordance with Section K of this policy, and such medication is separate from the medication stored in the school health office for use during the school day; and

 

(iv)      the coach or licensed athletic trainer agrees to the administration of emergency medication and implements the emergency care plan, identified in Section H of this policy, when appropriate.

 

(g)       an identified school paraprofessional who has been trained in the administration of medication, provided medication is administered only to a specific student in order to protect that student from harm or death due to a medically diagnosed allergic condition, except as provided in Section D below, and the following additional conditions are met:

 

(i)        there is written authorization from the student's parents/guardian to administer the medication in school;

 

(ii)       medication is administered pursuant to the written order of (A) a physician licensed under chapter 370 of the Connecticut General Statutes, (B) an optometrist licensed to practice optometry under chapter 380 of the Connecticut General Statutes, (C) an advanced practice registered nurse licensed to prescribe in accordance with section 20-94a of the Connecticut General Statutes, or (D) a physician assistant licensed to prescribe in accordance with section 20-12d of the Connecticut General Statutes;

 

(iii)      medication is administered only with approval by the school nurse and school medical advisor, if any, in conjunction with the school nurse supervisor and under the supervision of the school nurse;

 

(iv)      the medication to be administered is limited to medications necessary for prompt treatment of an allergic reaction, including, but not limited to, a cartridge injector; and

 

(v)       the paraprofessional shall have received proper training and supervision from the school nurse in accordance with this policy and state regulations.

 

(h)       a principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by the Board, coach or school paraprofessional, provided medication is antiepileptic medication, including by rectal syringe, administered only to a specific student with a medically diagnosed epileptic condition that requires prompt treatment in accordance with the student’s individual seizure action plan, and the following additional conditions are met:

 

(i)        there is written authorization from the student’s parents/guardians to administer the medication;

 

(ii)       a written order for such administration has been received from the student’s physician licensed under Chapter 370 of the Connecticut General Statutes;

 

(iii)      the principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by the Board, coach or school paraprofessional is selected by the school nurse and school medical advisor, if any, and voluntarily agrees to administer the medication;

 

(iv)      the principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by the Board, coach or school paraprofessional annually completes the training program established by the Connecticut State Department of Education and the Association of School Nurses of Connecticut, and the school nurse and medical advisor, if any, have attested, in writing, that such training has been completed; and

 

(v)       the principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by the Board, coach or school paraprofessional receives monthly reviews by the school nurse to confirm competency to administer antiepileptic medication.

 

(i)        a director of a school readiness program or a before or after school program, or the director’s designee, provided that the medication is administered:

 

            (i)        only to a child enrolled in such program; and

 

            (ii)       in accordance with Section L of this policy.

 

(j)        a licensed practical nurse, after the school nurse has established the medication plan, provided that the licensed practical nurse may not train or delegate the administration of medication to another individual, and provided that the licensed practical nurse can demonstrate one of the following:

 

(i)        training in administration of medications as part of their basic nursing program;

 

(ii)       successful completion of a pharmacology course and subsequent supervised experience; or

 

(iii)      supervised experience in the administration of medication while employed in a health care facility.

 

  • Medications may also be administered by a parent or guardian to his/her own child on school grounds.

 

  • Investigational drugs or research or study medications may be administered only by a licensed nurse. For FDA-approved medications being administered according to a study protocol, a copy of the study protocol shall be provided to the school nurse along with the name of the medication to be administered and the acceptable range of dose of such medication to be administered.
  1. Diabetic Students

 

            (1)       The Meriden Board of Education (the “Board”) permits blood glucose testing by students who have a written order from a physician or an advanced practice registered nurse stating the need and capability of such student to conduct self-testing. 

 

(2)       The Board will not restrict the time or location of blood glucose testing by a student with diabetes on school grounds who has written authorization from a parent or guardian and a written order from a physician or an advanced practice registered nurse stating that such child is capable of conducting self-testing on school grounds.

 

(3)       In the absence or unavailability of the school nurse, select school employees may administer medication with injectable equipment used to administer glucagon to a student with diabetes that may require prompt treatment in order to protect the student against serious harm or death, under the following conditions:

 

(a)        The student’s parent or guardian has provided written authorization;

 

(b)       A written order for such administration has been received from the student’s physician licensed under Chapter 370 of the Connecticut General Statutes;

 

(c)        The school employee is selected by either the school nurse or principal and is a principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by a school district, coach or school paraprofessional;

 

(d)       The school nurse shall provide general supervision to the selected school employee;

 

(e)        The selected school employee annually completes any training required by the school nurse and school medical advisor in the administration of medication with injectable equipment used to administer glucagon;

 

(f)        The school nurse and school medical advisor have attested in writing that selected school employee completed the required training; and

 

(g)       The selected school employee voluntarily agrees to serve as one who may administer medication with injectable equipment used to administer glucagon to a student with diabetes that may require prompt treatment in order to protect the student against serious harm or death.

 

  1. Epinephrine for Purposes of Emergency First Aid Without Prior Authorization

 

(1)       For purposes of this Section D, “regular school hours” means the posted hours during which students are required to be in attendance at the individual school on any given day.

 

(2)       The school nurse shall maintain epinephrine in cartridge injectors for the purpose of emergency first aid to students who experience allergic reactions and do not have prior written authorization of a parent or guardian or a prior written order of a qualified medical professional for the administration of epinephrine.

 

(a)        The school nurse, in consultation with the school nurse supervisor, shall determine the supply of epinephrine in cartridge injectors that shall be available in the individual school.

 

(b)       In determining the appropriate supply of epinephrine in cartridge injectors, the nurse may consider, among other things, the number of students regularly in the school building during the regular school day and the size of the physical building.

 

(3)       The school nurse or school principal shall select principal(s), teacher(s), licensed athletic trainer(s), licensed physical or occupational therapist(s) employed by the Board, coach(es) and/or school paraprofessional(s) to maintain and administer the epinephrine in cartridge injectors for the purpose of emergency first aid as described in Paragraph (2) above, in the absence of the school nurse. 

 

(a)        More than one individual must be selected by the school nurse or school principal for such maintenance and administration in the absence of the school nurse.

 

(b)       The selected personnel, before conducting such administration, must annually complete the training made available by the Department of Education for the administration of epinephrine in cartridge injectors for the purpose of emergency first aid.

 

(c)        The selected personnel must voluntarily agree to complete the training and administer epinephrine in cartridge injectors for the purpose of emergency first aid.

 

(4)       Either the school nurse or, in the absence of the school nurse, at least one of the selected and trained personnel as described in Paragraph (3) above shall be on the grounds of each school during regular school hours.

 

(a)        The school principal, in consultation with the school nurse supervisor, shall determine the level of nursing services and number of selected and trained personnel necessary to ensure that a nurse or selected and trained personnel is present on the grounds of each school during regular school hours.

 

(b)       If the school nurse, or a substitute school nurse, is absent or must leave school grounds during regular school hours, the school nurse, school administrator or designee shall send an email to all staff indicating that the selected and trained personnel identified in Paragraph (3) above shall be responsible for the emergency administration of epinephrine.

 

(5)       The administration of epinephrine pursuant to this section must be done in accordance with this policy, including but not limited to the requirements for documentation and record keeping, errors in medication, emergency medical procedures, and the handling, storage and disposal of medication, and the Regulations adopted by the Department of Education.

 

(6)       The parent or guardian of any student may submit, in writing, to the school nurse or school medical advisor, if any, that epinephrine shall not be administered to such student pursuant to this section. 

 

(a)        The school nurse shall notify selected and trained personnel of the students whose parents or guardians have refused emergency administration of epinephrine.

 

(b)       The Board shall annually notify parents or guardians of the need to provide such written notice.

 

(7)       Following the emergency administration of epinephrine by selected and trained personnel as identified in this section:

 

(a)        Such emergency administration shall be reported immediately to:

 

(i)        The school nurse or school medical advisor, if any, by the personnel who administered the epinephrine; and

 

(ii)       The student’s parent or guardian, by the school nurse or personnel who administered the epinephrine.

 

(b)       A medication administration record shall be:

 

(i)        Submitted to the school nurse by the personnel who administered the epinephrine as soon as possible, but no later than the next school day; and

 

(ii)       filed in or summarized on the student’s cumulative health record, in accordance with Section E of this policy.

 

  1. Documentation and Record Keeping

 

(1)       Each school or before-and-after school program and school readiness program where medications are administered shall maintain an individual medication administration record for each student who receives medication during school or program hours.  This record shall include the following information:

 

(a)        the name of the student;

(b)       the student’s state-assigned student identifier (SASID);

(c)        the name of the medication;

(d)       the dosage of the medication;

(e)        the route of the administration,

(i.e. oral, topical, inhalant, etc.);

(f)        the frequency of administration;

(g)       the name of the authorized prescriber;

(h)       the dates for initiating and terminating the administration of        medication, including extended-year programs;

(i)        the quantity received at school and verification by the adult    delivering the                                        medication of the quantity received;

(j)        the date the medication is to be reordered (if any);

(k)       any student allergies to food and/or medication(s);

(l)        the date and time of each administration or omission, including the reason for any omission;

(m)      the dose or amount of each medication administered;

(n)       the full written or electronic legal signature of the nurse or other authorized school personnel administering the medication; and

(o)       for controlled medications, a medication count which should be conducted and documented at least once a week and co-signed by the assigned nurse and a witness.

 

(2)       All records are either to be made in ink and shall not be altered, or recorded electronically in a record that cannot be altered.

 

(3)       Written orders of authorized prescribers, written authorizations of parent or guardian, the written parental permission for the exchange of information by the prescriber and school nurse to ensure safe administration of such medication, and the completed medication administration record for each student shall be filed in the student's cumulative health record or, for before-and-after school programs and school readiness programs, in the child’s program record.

 

(4)       Authorized prescribers may make verbal orders, including telephone orders, for a change in medication order.  Such verbal orders may be received only by a school nurse and must be followed by a written order, which may be faxed, and must be received within three (3) school days.

 

(5)       Medication administration records will be made available to the Department of Education for review until destroyed pursuant to Section 11-8a and Section 10-212a(b) of the Connecticut General Statutes.

 

(a)        The completed medication administration record for non-controlled medications may, at the discretion of the school district, be destroyed in accordance with Section M8 of the Connecticut Record Retention Schedules for Municipalities, so long as it is superseded by a summary on the student health record.

 

(b)       The completed medication administration record for controlled medications shall be maintained in the same manner as the non-controlled medications.  In addition, a separate medication administration record needs to be maintained in the school for three (3) years pursuant to Section 10-212a(b) of the Connecticut General Statutes.

 

(6)       Documentation of any administration of medication by a coach or licensed athletic trainer shall be completed on forms provided by the school and the following procedures shall be followed:

 

(a)        a medication administration record for each student shall be maintained in the athletic offices;

 

(b)       administration of a cartridge injector medication shall be reported to the school nurse at the earliest possible time, but no later than the next school day;

 

(c)        all instances of medication administration, except for the administration of cartridge injector medication, shall be reported to the school nurse at least monthly, or as frequently as required by the individual student plan; and

 

(d)       the administration of medication record must be submitted to the school nurse at the end of each sport season and filed in the student’s cumulative health record.

 

  1. Errors In Medication Administration

 

(1)       Whenever any error in medication administration occurs, the following procedures shall apply:

 

(a)        the person making the error in medication administration shall immediately implement the medication emergency procedures in this Policy if necessary;

 

(b)       the person making the error in medication administration shall in all cases immediately notify the school nurse, principal, school nurse supervisor, and authorized prescriber.  The person making the error, in conjunction with the principal, shall also immediately notify the parent or guardian, advising of the nature of the error and all steps taken or being taken to rectify the error, including contact with the authorized prescriber and/or any other medical action(s); and

 

(c)        the principal shall notify the Superintendent or the Superintendent's designee.

 

(2)       The school nurse, along with the person making the error, shall complete a report using the authorized medication error report form.  The report shall include any corrective action taken.

 

(3)       Any error in the administration of medication shall be documented in the student's cumulative health record or, for before-and-after school programs and school readiness programs, in the child’s program record.

 

(4)       These same procedures shall apply to coaches and licensed athletic trainers during intramural and interscholastic events, except that if the school nurse is not available, a report must be submitted by the coach or licensed athletic trainer to the school nurse the next school day.

 

  1. Medication Emergency Procedures

 

(1)       Whenever a student has a life-threatening reaction to administration of a medication, resolution of the reaction to protect the student's health and safety shall be the foremost priority.  The school nurse and the authorized prescriber shall be notified immediately, or as soon as possible in light of any emergency medical care that must be given to the student. 

 

(2)       Emergency medical care to resolve a medication emergency includes but is not limited to the following, as appropriate under the circumstances:

 

(a)        use of the 911 emergency response system;

(b)       application by properly trained and/or certified personnel of appropriate emergency medical care techniques, such as cardio-pulmonary resuscitation;

(c)        administration of emergency medication in accordance with this policy;

(d)       contact with a poison control center; and

(e)        transporting the student to the nearest available emergency medical care facility that is capable of responding to a medication emergency.

 

(3)       As soon as possible, in light of the circumstances, the principal shall be notified of the medication emergency.  The principal shall immediately thereafter contact the Superintendent or the Superintendent's designee, who shall thereafter notify the parent or guardian, advising of the existence and nature of the medication emergency and all steps taken or being taken to resolve the emergency and protect the health and safety of the student, including contact with the authorized prescriber and/or any other medical action(s) that are being or have been taken.

 

  1. Supervision

 

(1)       The school nurse is responsible for general supervision of administration of medications in the school(s) to which that nurse is assigned.

 

(2)       The school nurse's duty of general supervision includes, but is not limited to, the following:

 

(a)        availability on a regularly scheduled basis to:

 

(i)        review orders or changes in orders and communicate these to personnel designated to give medication for appropriate follow-up;

 

(ii)       set up a plan and schedule to ensure medications are given properly;

 

(iii)      provide training to licensed nursing personnel, full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and interscholastic athletics, licensed athletic trainers and identified paraprofessionals designated in accordance with Section B(3)(g), above, which training shall pertain to the administration of medications to students, and assess the competency of these individuals to administer medication;

 

(iv)      support and assist other licensed nursing personnel, full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics, licensed athletic trainers and identified paraprofessionals designated in accordance with Section B(3)(g), above, to prepare for and implement their responsibilities related to the administration of specific medications during school hours and during intramural and interscholastic athletics as provided by this policy;

 

(v)       provide appropriate follow-up to ensure the administration of medication plan results in desired student outcomes, including providing proper notification to appropriate employees or contractors regarding the contents of such medical plans; and

 

(vi)      provide consultation by telephone or other means of telecommunications, which consultation may be provided by an authorized prescriber or other nurse in the absence of the school nurse. 

 

                        (b)       In addition, the school nurse shall be responsible for:

 

(i)        implementing policies and procedures regarding the receipt, storage, and administration of medications;

 

(ii)       reviewing, on a periodic basis, all documentation pertaining to the administration of medications for students;

 

(iii)      performing observations of the competency of medication administration by full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics and licensed athletic trainers in accordance with Section B(3)(f), above, and identified paraprofessionals designated in accordance with Section B(3)(g), above, who have been newly trained to administer medications; and,

 

(iv)      conducting periodic reviews, as needed, with licensed nursing personnel, full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics and licensed athletic trainers in accordance with Section B(3)(f), above, and identified paraprofessionals designated in accordance with Section B(3)(g), above, regarding the needs of any student receiving medication.

 

  1. Training of School Personnel

 

(1)       Full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics and licensed athletic trainers in accordance with Section B(3)(f), above, and identified paraprofessionals designated in accordance with Section B(3)(g), above, who are designated to administer medications shall at least annually receive training in their safe administration, and only trained full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics and licensed athletic trainers in accordance with Section B(3)(f), above, and identified paraprofessionals designated in accordance with Section B(3)(g), above, shall be allowed to administer medications.

 

(2)       Training for full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics and licensed athletic trainers in accordance with Section B(3)(f), above, and identified paraprofessionals designated in accordance with Section B(3)(g), above, shall include, but is not necessarily limited to, the following:

 

(a)        the general principles of safe administration of medication;

 

(b)       the procedures for administration of medications, including the safe handling and storage of medications, and the required record-keeping; and

 

(c)        specific information related to each student’s medication plan, including the name and generic name of the medication, indications for medication dosage, routes, time and frequency of administration, therapeutic effects of the medication, potential side effects, overdose or missed doses of the medication, and when to implement emergency interventions.

 

(3)       The principal(s), teacher(s), licensed athletic trainer(s), licensed physical or occupational therapist(s) employed by the Board, coach(es) and/or school paraprofessional(s) who administer epinephrine as emergency first aid, pursuant to Section D above, shall annually complete the training program developed by the Departments of Education and Public Health and training in cardiopulmonary resuscitation and first aid.

 

(4)       The Board shall maintain documentation of medication administration training as follows:

 

(a)        dates of general and student-specific trainings;

 

(b)       content of the trainings;

 

(c)        individuals who have successfully completed general and student-specific administration of medication training for the current school year; and

 

(d)       names and credentials of the nurse or school medical advisor, if any, trainer or trainers.

 

(5)       Licensed practical nurses may not conduct training in the administration of medication to another individual.

 

  1. Handling, Storage and Disposal of Medications

 

(1)       All medications, except those approved for transporting by students for self-medication, those administered by coaches of intramural or interscholastic athletics or licensed athletic trainers in accordance with Section B(3)(f) above, and epinephrine or naloxone to be used for emergency first aid in accordance with Sections D and E above, must be delivered by the parent, guardian, or other responsible adult to the nurse assigned to the student's school or, in the absence of such nurse, the school principal who has been trained in the appropriate administration of medication.  Medications administered by coaches of intramural or interscholastic athletics or licensed athletic trainers must be delivered by the parent or guardian directly to the coach or licensed athletic trainer in accordance with Section B(3)(f) above. 

 

(2)       The nurse shall examine on-site any new medication, medication order and the required authorization to administer form, and, except for epinephrine and naloxone to be used as emergency first aid in accordance with Sections D and E above, shall develop a medication administration plan for the student before any medication is given to the student by any school personnel.  No medication shall be stored at a school without a current written order from an authorized prescriber.

 

(3)       The school nurse shall review all medication refills with the medication order and parent authorization prior to the administration of medication, except for epinephrine and naloxone intended for emergency first aid in accordance with Sections D and E above.

 

(4)       Emergency Medications

 

(a)        Except as otherwise determined by a student’s emergency care plan, emergency medications shall be stored in an unlocked, clearly labeled and readily accessible cabinet or container in the health room during school hours under the general supervision of the school nurse or, in the absence of the school nurse, the principal or the principal’s designee who has been trained in the administration of medication.

 

(b)       Emergency medication shall be locked beyond the regular school day or program hours, except as otherwise determined by a student’s emergency care plan.

 

(5)       All medications, except those approved for keeping by students for self-medication, shall be kept in a designated and locked location used exclusively for the storage of medication.  Controlled substances shall be stored separately from other drugs and substances in a separate, secure, substantially constructed, locked metal or wood cabinet.

 

(6)       Access to stored medications shall be limited to persons authorized to administer medications.  Each school or before-and-after school program and school readiness program shall maintain a current list of such authorized persons.

 

(7)       All medications, prescription and non-prescription, shall be delivered and stored in their original containers and in such a manner that renders them safe and effective.

 

(8)       At least two sets of keys for the medication containers or cabinets shall be maintained for each school building or before-and-after school program and school readiness program.  One set of keys shall be maintained under the direct control of the school nurse or nurses and an additional set shall be under the direct control of the principal and, if necessary, the program director or lead teacher who has been trained in the general principles of the administration of medication shall also have a set of keys.

 

(9)       Medications that must be refrigerated shall be stored in a refrigerator at no less than 36 degrees Fahrenheit and no more than 46 degrees Fahrenheit.  The refrigerator must be located in the health office that is maintained for health services with limited access.  Non-controlled medications may be stored directly on the refrigerator shelf with no further protection needed.  Controlled medication shall be stored in a locked box that is affixed to the refrigerator shelf.

 

(10)     All unused, discontinued or obsolete medications shall be removed from storage areas and either returned to the parent or guardian or, if the medication cannot be returned to the parent or guardian, the medication shall be destroyed in collaboration with the school nurse:

 

(a)        non-controlled drugs shall be destroyed in the presence of at least one witness; 

 

(b)       controlled drugs shall be destroyed in pursuant to Section 21a-262-3 of the Regulations of Connecticut State Agencies; and

 

(c)        accidental destruction or loss of controlled drugs must be verified in the presence of a second person, including confirmation of the presence or absence of residue, and jointly documented on the student medication administration record and on a medication error form pursuant to Section 10-212a(b) of the Connecticut General Statutes.  If no residue is present, notification must be made to the Department of Consumer Protection pursuant to Section 21a-262-3 of the Regulations of Connecticut State Agencies.

 

(11)     Medications to be administered by coaches of intramural or interscholastic athletic events or licensed athletic trainers shall be stored:

 

(a)        in containers for the exclusive use of holding medications;

 

(b)       in locations that preserve the integrity of the medication;

 

(c)        under the general supervision of the coach or licensed athletic trainer trained in the administration of medication;     and

 

(d)       in a locked secured cabinet when not under the general supervision of the coach or licensed athletic trainer during intramural or interscholastic athletic events.

 

(12)     In no event shall a school store more than a three (3) month supply of a medication for a student.

 

  1. School Readiness Programs and Before-and-After School Programs

 

(1)       As determined by the school medical advisor, if any, and school nurse supervisor, the following procedures shall apply to the administration of medication during school readiness programs and before-and-after school programs run by the Board, which are exempt from licensure by the Office of Early Childhood:

 

(a)        Administration of medication at these programs shall be provided only when it is medically necessary for participants to access the program and maintain their health status while attending the program.

 

(b)       Except as provided by Sections D and E above, no medication shall be administered in these programs without:

 

(i)        the written order of an authorized prescriber; and

 

(ii)       the written authorization of a parent or guardian or an eligible student.

 

(c)        A school nurse shall provide consultation to the program director, lead teacher or school administrator who has been trained in the administration of medication regarding the safe administration of medication within these programs.  The school medical advisor and school nurse supervisor shall determine whether, based on the population of the school readiness program and/or before-and-after school program, additional nursing services are required for these programs.

 

(d)       Only school nurses, directors or directors’ designees, lead teachers or school administrators who have been properly trained may administer medications to students as delegated by the school nurse or other registered nurse.  Properly trained directors or directors’ designees, lead teachers or school administrators may administer oral, topical, intranasal or inhalant medications.  Investigational drugs or research or study medications may not be administered in these programs.

 

(e)        Students attending these programs may be permitted to self-medicate only in accordance with the provisions of Section B(3) of this policy.  In such a case, the school nurse must provide the program director, lead teacher or school administrator running the program with the medication order and parent permission for self-administration.

 

(f)        In the absence of the school nurse during program administration, the program director, lead teacher or school administrator is responsible for decision-making regarding medication administration.

 

(g)       Cartridge injector medications may be administered by a director, lead teacher or school administrator only to a student with a medically-diagnosed allergic condition which may require prompt treatment to protect the student against serious harm or death.

 

(2)       Local poison control center information shall be readily available at these programs.

 

(3)       Procedures for medication emergencies or medication errors, as outlined in this policy, must be followed, except that in the event of a medication error a report must be submitted by the program director, lead teacher or school administrator to the school nurse the next school day.

 

(4)       Training for directors or directors’ designees, lead teachers or school administrators in the administration of medication shall be provided in accordance with Section J of this policy.

 

(5)       All medications must be handled and stored in accordance with Section K of this policy.   Where possible, a separate supply of medication shall be stored at the site of the before-and-after or school readiness program.  In the event that it is not possible for the parent or guardian to provide a separate supply of medication, then a plan shall be in place to ensure the timely transfer of the medication from the school to the program and back on a daily basis.

 

(6)       Documentation of any administration of medication shall be completed on forms provided by the school and the following procedures shall be followed:

 

(a)        a medication administration record for each student shall be maintained by the program;

 

(b)       administration of a cartridge injector medication shall be reported to the school nurse at the earliest possible time, but no later than the next school day;

 

(c)        all instances of medication administration, except for the administration of cartridge injector medication, shall be reported to the school nurse at least monthly, or as frequently as required by the individual student plan; and

 

(d)       the administration of medication record must be submitted to the school nurse at the end of each school year and filed in the student’s cumulative health record.

 

(7)       The procedures for the administration of medication at school readiness programs and before-and-after school programs shall be reviewed annually by the school medical advisor, if any, and school nurse supervisor.

 

  1. Review and Revision of Policy

 

            In accordance with the provisions of Conn. Gen. Stat. Section 10-212a(a)(2), the Board shall review this policy periodically, and at least biennially, with the advice and approval of the school medical advisor, if any, or other qualified licensed physician, and the school nurse supervisor.  Any proposed revisions to the policy must be made with the advice and approval of the school medical advisor, school nurse supervisor or other qualified licensed physician. 

 

 

Legal References:

 

Connecticut General Statutes:

        Section 10-206

        Section 10-212

        Section 10-212a

        Section 10-220j

        Section 19a-900

        Section 21a-240

        Section 52-557b

 

Public Act 18-185, “An Act Concerning the Recommendations of the Task Force on Life-Threatening Food Allergies in Schools”

 

Regulations of Conn. State Agencies:

        Sections 10-212a-1 through 10-212a-10, inclusive

 

Memorandum of Decision, In Re:  Declaratory Ruling/Delegation by Licensed Nurses to Unlicensed Assistive Personnel, Connecticut State Board of Examiners for Nursing (April 5, 1995)      

 

 

ADOPTED: December 18, 2018

 

Approved 12/18/2018
Previous Policy Number: ID2.5

Guidelines for the Administration of Medication by School Personnel

5141.21 (R)

Series 5141.21 (R)

Students



ADMINISTRATION OF STUDENT MEDICATIONS

IN THE SCHOOLS



  1. Definitions

 

Administration of medication means any one of the following activities: handling, storing, preparing or pouring of medication; conveying it to the student according to the medication order; observing the student inhale, apply, swallow, or self-inject the medication, when applicable; documenting that the medication was administered; and counting remaining doses to verify proper administration and use of the medication.

 

Authorized prescriber means a physician, dentist, optometrist, advanced practice registered nurse or physician assistant, and, for interscholastic and intramural athletic events only, a podiatrist.  

 

Before or After School Program means any child care program operated and administered by a local or regional board of education exempt from licensure by the Office of Early Childhood pursuant to subdivision (1) of subsection (b) of Section 19a-77 of the Connecticut General Statutes.  Such programs do not include public or private entities licensed by the Office of Early Childhood or board of education enhancement programs and extra-curricular activities.

 

Cartridge Injector means an automatic prefilled cartridge injector or similar automatic injectable equipment used to deliver epinephrine in a standard dose for emergency first aid response to allergic reactions.

 

Coach means any person holding a coaching permit who is hired by a local or regional board of education to coach for a sport season.

Controlled drugs means those drugs as defined in Conn. Gen. Stat. Section 21a-240.

 

Cumulative health record means the cumulative health record of a pupil mandated by Conn. Gen. Stat. Section 10-206.

 

Director means the person responsible for the day-to-day operations of any school readiness program or before-and-after school program.

 

Eligible student means a student who has reached the age of eighteen or is an emancipated minor.

 

Error means:  

 

(1) the failure to do any of the following as ordered:

 

(a) administer a medication to a student;

(b) administer medication within the time designated by the prescribing physician;

(c) administer the specific medication prescribed for a student;

(d) administer the correct dosage of medication;

(e) administer medication by the proper route;  

(f) administer the medication according to generally accepted standards of practice; or

 

(2) the administration of medication to a student which is not ordered, or which is not authorized in writing by the parent or guardian of such student, except for the administration of epinephrine for the purpose of emergency first aid as permitted by state law and regulations and Section D below.

 

Guardian means one who has the authority and obligations of guardianship of the person of a minor, and includes: (1) the obligation of care and control; and (2) the authority to make major decisions affecting the minor's welfare, including, but not limited to, consent determinations regarding marriage, enlistment in the armed forces and major medical, psychiatric or surgical treatment.

 

Intramural athletic events means tryouts, competition, practice, drills, and transportation to and from events that are within the bounds of a school district for the purpose of providing an opportunity for students to participate in physical activities and athletic contests that extend beyond the scope of the physical education program.

 

Interscholastic athletic events means events between or among schools for the purpose of providing an opportunity for students to participate in competitive contests which are highly organized and extend beyond the scope of intramural programs and includes tryouts, competition, practice, drills and transportation to and from such events.

 

Investigational drug means any medication with an approved investigational new drug (IND) application on file with the Food and Drug Administration (FDA), which is being scientifically tested and clinically evaluated to determine its efficacy, safety and side effects and which has not yet received FDA approval.

 

Licensed athletic trainer means a licensed athletic trainer employed by the school district pursuant to Chapter 375a of the Connecticut General Statutes.

 

Medication means any medicinal preparation, both prescription and non-prescription, including controlled drugs, as defined in Conn. Gen. Stat. Section 21a-240.  This definition includes Aspirin, Ibuprofen or Aspirin substitutes containing Acetaminophen.  

 

Medication Emergency means a life-threatening reaction of a student to a medication.

 

Medication plan means a documented plan established by the school nurse in conjunction with the parent and student regarding the administration of medication in school.  Such plan may be a stand-alone plan, part of an individualized health care plan, an emergency care plan or a medication administration form.

 

Medication order means the authorization by an authorized prescriber for the administration of medication to a student which shall include the name of the student, the name and generic name of the medication, the dosage of the medication, the route of administration, the time of administration, the frequency of administration, the indications for medication, any potential side effects including overdose or missed dose of the medication, the start and termination dates not to exceed a 12-month period, and the written signature of the prescriber.

 

Nurse means an advanced practice registered nurse, a registered nurse or a practical nurse licensed in Connecticut in accordance with Chapter 378, Conn. Gen. Stat.

 

Occupational Therapist means an occupational therapist employed full time by the local or regional board of education and licensed in Connecticut pursuant to Chapter 376a of the Connecticut General Statutes.

 

Optometrist means an optometrist licensed to provide optometry pursuant to Chapter 380 of the Connecticut General Statutes.

 

Paraprofessional means a health care aide or assistant or an instructional aide or assistant employed by the local or regional board of education who meets the requirements of such board of employment as a health care aide or assistant or instructional aide or assistant.

 

Physical therapist means a physical therapist employed full time by the local or regional board of education and licensed in Connecticut pursuant to Chapter 376 of the Connecticut General Statutes.

 

Physician means a doctor of medicine or osteopathy licensed to practice medicine in Connecticut pursuant to Chapters 370 and 371 of the Connecticut General Statutes, or licensed to practice medicine in another state.

 

Podiatrist means an individual licensed to practice podiatry in Connecticut pursuant to Chapter 375 of the Connecticut General Statutes.

 

Principal means the administrator in the school.

 

Research or study medications means FDA-approved medications being administered according to an approved study protocol.  A copy of the study protocol shall be provided to the school nurse along with the name of the medication to be administered and the acceptable range of dose of such medication to be administered.

 

School means any educational facility or program which is under the jurisdiction of the Board excluding extracurricular activities.

 

School nurse means a nurse appointed in accordance with Conn. Gen. Stat. Section 10-212.

 

School nurse supervisor means the nurse designated by the local or regional board of education as the supervisor or, if no designation has been made by the board, the lead or coordinating nurse assigned by the board.

 

School readiness program means a program that receives funds from the State Department of Education for a school readiness program pursuant to subsection (b) of Section 10-16p of the Connecticut General Statutes and exempt from licensure by the Office of Early Childhood pursuant to subdivision (1) of subsection (b) of Section 19a-77 of the Connecticut General Statutes.

 

Self-administration of medication means the control of the medication by the student at all times and is self-managed by the student according to the individual medication plan.

 

Teacher means a person employed full time by Board who has met the minimum standards as established by Board for performance as a teacher and has been approved by the school medical advisor and school nurse to be designated to administer medications pursuant to the Regulations of Connecticut State Agencies Sections 10-212a-1 through 10-212a-7.

 

  1. General Policies On Administration of Medications

 

(1) Except as provided below in Section D, no medication, including non-prescription drugs, may be administered by any school personnel without:

 

(a) the written medication order of an authorized prescriber;

(b) the written authorization of the student's parent

or guardian or eligible student; and

(c) the written permission of a parent for the exchange of information between the prescriber and the school nurse necessary to ensure safe administration of such medication.

 

(2) Prescribed medications shall be administered to and taken by only the person for whom the prescription has been written.

 

(3) Except as provided in Section D, medications may be administered only by a licensed nurse; or, in the absence of a licensed nurse, by:

 

(a) a full-time principal, a full-time teacher, or a full-time licensed physical or occupational therapist employed by the school district.  A full-time principal, teacher, licensed physical or occupational therapist employed by the school district may administer oral, topical, intranasal or inhalant medications.  Such individuals may administer injectable medications only to a student with a medically diagnosed allergic condition that may require prompt treatment to protect the student against serious harm or death.

 

(b) students with chronic medical conditions who are able to self-administer medication, provided all of the following conditions are met:

 

(i) an authorized prescriber provides a written medication order, including the recommendation for such self-administration;  

 

(ii) there is a written authorization for self-administration from the student's parent or guardian or eligible student;

 

(iii) the school nurse has developed a plan for self-administration and general supervision, and has documented the plan in the student’s cumulative health record;

 

(iv) the school nurse has assessed the student’s competency for self-administration and deemed it safe and appropriate, including that the student: is capable of identifying and selecting the appropriate medication by size, color, amount or other label identification; knows the frequency and time of day for which the medication is ordered; can identify the presenting symptoms that require medication; administers the medication appropriately; maintains safe control of the medication at all times; seeks adult supervision whenever warranted; and cooperates with the established medication plan.

 

(v) the principal, appropriate teachers, coaches and other appropriate school personnel are informed the student is self-administering prescribed medication;

 

(vi) such medication is transported to school and maintained under the student's control in accordance with this policy;

 

(vii) controlled drugs, as defined in this policy, may not be self-administered by students, except in extraordinary situations, such as international field trips, with approval of the school nurse supervisor and the school medical advisor in advance and development of an appropriate plan.

 

(c) a student diagnosed with asthma who is able to self-administer medication shall be permitted to retain possession of an asthmatic inhaler at all times while attending school, in order to provide for prompt treatment to protect such child against serious harm or death, provided all of the following conditions are met:

 

(i) an authorized prescriber provides a written order requiring the possession of an inhaler by the student at all times in order to provide for prompt treatment in order to protect the child against serious harm or death and authorizing the student’s self-administration of medication, and such written order is provided to the school nurse;  

 

(ii) there is a written authorization from the student's parent or guardian regarding the possession of an inhaler by the student at all times in order to protect the child against serious harm or death and authorizing the student’s self-administration of medication, and such written authorization is provided to the school nurse;

 

(iii) the conditions set forth in subsection (b) above have been met, except that the school nurse’s review of a student’s competency to self-administer an inhaler for asthma in the school setting shall not be used to prevent a student from retaining and self-administering an inhaler for asthma.  Students may self-administer medication with only the written authorization of an authorized prescriber and written authorization from the student’s parent or guardian or eligible student;

 

(iv) the conditions for self-administration meet any regulations as may be imposed by the State Board of Education in consultation with the Commissioner of Public Health.

 

(d) a student diagnosed with an allergic condition who is able to self-administer medication shall be permitted to retain possession of an automatic prefilled injection cartridge or similar automatic injectable equipment at all times while attending school, in order to provide for prompt treatment to protect such child against serious harm or death, provided all of the following conditions are met:

 

(i) an authorized prescriber provides a written order requiring the possession of an automatic prefilled injection cartridge or similar automatic injectable equipment by the student at all times in order to provide for prompt treatment in order to protect the child against serious harm or death and authorizing the student’s self-administration of medication, and such written order is provided to the school nurse;  

 

(ii) there is a written authorization from the student's parent or guardian regarding the possession of an automatic prefilled injection cartridge or similar automatic injectable equipment by the student at all times in order to protect the child against serious harm or death and authorizing the student’s self-administration of medication, and such written authorization is provided to the school nurse;

 

(iii) the conditions set forth in subsection (b) above have been met, except that the school nurse’s review of a student’s competency to self-administer cartridge injectors for medically-diagnosed allergies in the school setting shall not be used to prevent a student from retaining and self-administering a cartridge injector for medically-diagnosed allergies.  Students may self-administer medication with only the written authorization of an authorized prescriber and written authorization from the student’s parent or guardian or eligible student;

 

(iv) the conditions for self-administration meet any regulations as may be imposed by the State Board of Education in consultation with the Commissioner of Public Health.

 

(e) a coach of intramural or interscholastic athletic events or licensed athletic trainer, who has been trained in the administration of medication, during intramural or interscholastic athletic events, may administer inhalant medications prescribed to treat respiratory conditions and/or medication administered with a cartridge injector for students with medically diagnosed allergic conditions which may require prompt treatment to protect the student against serious harm or death, provided all of the following conditions are met:

 

(i) the school nurse has determined that a self-administration plan is not viable;

 

(ii) the school nurse has provided to the coach a copy of the authorized prescriber’s order and parental permission form;

 

(iii) the parent/guardian has provided the coach or licensed athletic trainer with the medication in accordance with Section H of this policy, and such medication is separate from the medication stored in the school health office for use during the school day; and

 

(iv) the coach or licensed athletic trainer agrees to the administration of emergency medication and implements the emergency care plan, identified in Section E of this policy, when appropriate.

 

(f) an identified school paraprofessional who has been trained in the administration of medication, provided medication is administered only to a specific student in order to protect that student from harm or death due to a medically diagnosed allergic condition, except as provided in Section D below, and the following additional conditions are met:

 

(i) there is written authorization from the student's parents/guardian to administer the medication in school;

 

(ii) medication is administered pursuant to the written order of (A) a physician licensed under chapter 370, (B) an optometrist licensed to practice optometry under chapter 380, (C) an advanced practice registered nurse licensed to prescribe in accordance with section 20-94a of the Connecticut General Statutes, or (D) a physician assistant licensed to prescribe in accordance with section 20-12d of the Connecticut General Statutes; and

 

(iii) medication is administered only with approval by the school nurse and school medical advisor, if any, in conjunction with the school nurse supervisor, and under the supervision of the school nurse; and

 

(iv) the medication to be administered is limited to medications necessary for prompt treatment of an allergic reaction, including, but not limited to, a cartridge injector; and

 

(v) the paraprofessional shall have received proper training and supervision from the school nurse in accordance with this policy and state regulations

 

(g) a principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by the Board, coach or school paraprofessional, provided medication is antiepileptic medication, including by rectal syringe, administered only to a specific student with a medically diagnosed epileptic condition that requires prompt treatment in accordance with the student’s individual seizure action plan, and the following additional conditions are met:

 

(i) there is written authorization from the student’s parents/guardians to administer the medication; and

 

(ii) a written order for such administration has been received from the student’s physician licensed under Chapter 370 of the Connecticut General Statutes; and

 

(iii) the principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by the Board, coach or school paraprofessional is selected by the school nurse and school medical advisor, if any, and voluntarily agrees to administer the medication; and

 

(iv) the principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by the Board, coach or school paraprofessional annually completes the training program established by the Connecticut State Department of Education and the Association of School Nurses of Connecticut, and the school nurse and medical advisor, if any, have attested, in writing, that such training has been completed; and

 

(v) the principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by the Board, coach or school paraprofessional receives monthly reviews by the school nurse to confirm competency to administer antiepileptic medication.

 

(h) a director of a school readiness program or a before or after school program, or the director’s designee, provided that the medication is administered:

 

(i) only to a child enrolled in such program; and

 

(ii) in accordance with Section K of this policy.

 

(i) a licensed practical nurse, after the school nurse has established the medication plan, provided that the licensed practical nurse may not train or delegate the administration of medication to another individual, and provided that the licensed practical nurse can demonstrate one of the following:

 

(i) training in administration of medications as part of their basic nursing program;

 

(ii) successful completion of a pharmacology course and subsequent supervised experience; or

 

(iii) supervised experience in the administration of medication while employed in a health care facility.

 

  1. Medications may also be administered by a parent or guardian to his/her own child on school grounds.

 

  1. Investigational drugs or research or study medications may be administered only by a licensed nurse.  For FDA-approved medications being administered according to a study protocol, a copy of the study protocol shall be provided to the school nurse along with the name of the medication to be administered and the acceptable range of dose of such medication to be administered.
  1. Diabetic Students

 

(1) The Meriden Public Schools’ Board of Education permits blood glucose testing by students who have a written order from a physician stating the need and capability of such student to conduct self-testing.  

 

(2) The Board will not restrict the time or location of blood glucose testing by a student with diabetes on school grounds who has written authorization from a parent or guardian and a written order from a physician stating that such child is capable of conducting self-testing on school grounds.

 

(3) In the absence or unavailability of the school nurse, select school employees may administer medication with injectable equipment used to administer glucagon to a student with diabetes that may require prompt treatment in order to protect the student against serious harm or death, under the following conditions:

 

(a) The student’s parent or guardian has provided written authorization.

 

(b) A written order for such administration has been received from the student’s physician licensed under Chapter 370 of the Connecticut General Statutes.

 

(c) The school employee is selected by either the school nurse or principal and is a principal, teacher, licensed athletic trainer, licensed physical or occupational therapist employed by a school district, coach or school paraprofessional.

 

(d) The school nurse shall provide general supervision to the selected school employee.

 

(e) The selected school employee annually completes any training required by the school nurse and school medical advisor in the administration of medication with injectable equipment used to administer glucagon.

 

(f) The school nurse and school medical advisor have attested in writing that selected school employee completed the required training.

 

(g) The selected school employee voluntarily agrees to serve as one who may administer medication with injectable equipment used to administer glucagon to a student with diabetes that may require prompt treatment in order to protect the student against serious harm or death.

 

  1. Epinephrine for Purposes of Emergency First Aid Without Prior Authorization

 

(1) For purposes of this Section D, “regular school hours” means the posted hours during which students are required to be in attendance at the individual school on any given day.

 

(2) The school nurse shall maintain epinephrine in cartridge injectors for the purpose of emergency first aid to students who experience allergic reactions and do not have prior written authorization of a parent or guardian or a prior written order of a qualified medical professional for the administration of epinephrine.

 

(a) The school nurse, in consultation with the school nurse supervisor, shall determine the supply of epinephrine in cartridge injectors that shall be available in the individual school.

 

(b) In determining the appropriate supply of epinephrine in cartridge injectors, the nurse may consider, among other things, the number of students regularly in the school building during the regular school day and the size of the physical building.

 

(3) The school nurse or school principal shall select principal(s), teacher(s), licensed athletic trainer(s), licensed physical or occupational therapist(s) employed by the Board, coach(es) and/or school paraprofessional(s) to maintain and administer the epinephrine in cartridge injectors for the purpose of emergency first aid as described in Paragraph (1) above, in the absence of the school nurse.  

 

(a) More than one individual must be selected by the school nurse or school principal for such maintenance and administration in the absence of the school nurse.

 

(b) The selected personnel, before conducting such administration, must annually complete the training made available by the Department of Education for the administration of epinephrine in cartridge injectors for the purpose of emergency first aid.

 

(c) The selected personnel must voluntarily agree to complete the training and administer epinephrine in cartridge injectors for the purpose of emergency first aid.

 

(4) Either the school nurse or, in the absence of the school nurse, at least one of the selected and trained personnel as described in Paragraph (2) above shall be on the grounds of each school during regular school hours.

 

(a) The school principal, in consultation with the school nurse supervisor, shall determine the level of nursing services and number of selected and trained personnel necessary to ensure that a nurse or selected and trained personnel is present on the grounds of each school during regular school hours;

 

(b) If the school nurse, or a substitute school nurse, is absent or must leave school grounds during regular school hours, the school nurse, school administrator or designee shall send an email to all staff indicating that the selected and trained personnel identified in Paragraph (2) above shall be responsible for the emergency administration of epinephrine;

 

(5) The administration of epinephrine pursuant to this section must be done in accordance with this policy, including but not limited to the requirements for documentation and record keeping, errors in medication, emergency medical procedures, and the handling, storage and disposal of medication; and the Regulations adopted by the Department of Education.

 

(6) The parent or guardian of any student may submit, in writing, to the school nurse or school medical advisor, if any, that epinephrine shall not be administered to such student pursuant to this section.  

 

(a) The school nurse shall notify selected and trained personnel of the students whose parents or guardians have refused emergency administration of epinephrine;

 

(b) The Board shall annually notify parents or guardians of the need to provide such written notice.

 

(7) Following the emergency administration of epinephrine by selected and trained personnel as identified in this section:

 

(a) Such emergency administration shall be reported immediately to:

 

(i) The school nurse or school medical advisor, if any, by the personnel who administered the epinephrine; and

 

(ii) The student’s parent or guardian, by the school nurse or personnel who administered the epinephrine.

 

(b) A medication administration record shall be:

 

(i) Submitted to the school nurse by the personnel who administered the epinephrine as soon as possible, but no later than the next school day; and

 

(ii) filed in or summarized on the student’s cumulative health record, in accordance with Section E of this policy.

 

  1. Documentation and Record Keeping

 

(1) Each school or before-and-after school program and school readiness program where medications are administered shall maintain an individual medication administration record for each student who receives medication during school or program hours.  This record shall include the following information:

 

(a) the name of the student;

(b) the student’s state-assigned student identifier (SASID);

(c) the name of the medication;

(d) the dosage of the medication;

(e) the route of the administration,

(i.e., oral, topical, inhalant, etc.);

(f) the frequency of administration;

(g) the name of the authorized prescriber;

(h) the dates for initiating and terminating the administration of medication, including extended year programs;

(i) the quantity received at school and verification by the adult delivering the medication of the quantity received;

(j) the date the medication is to be reordered (if any);

(k) any student allergies to food and/or medication(s);

(l) the date and time of each administration or omission, including the reason for any omission;

(m) the dose or amount of each medication administered; and,

(n) the full written or electronic legal signature of the nurse or other authorized school personnel administering the medication;

(o) for controlled medications, a medication count which should be conducted and documented at least once a week and co-signed by the assigned nurse and a witness.

 

(2) All records are either to be made in ink and shall not be altered, or recorded electronically in a record that cannot be altered.

 

(3) Written orders of authorized prescribers, written authorizations of parent or guardian, the written parental permission for the exchange of information by the prescriber and school nurse to ensure safe administration of such medication, and the completed medication administration record for each student shall be filed in the student's cumulative health record or, for before-and-after school programs and school readiness programs, in the child’s program record.

 

(4) Authorized prescribers may make verbal orders, including telephone orders, for a change in medication order.  Such verbal orders may be received only by a school nurse and must be followed by a written order, which may be faxed, and must be received within three (3) school days.

 

(5) Medication administration records will be made available to the Department of Education for review until destroyed pursuant to Section 11-8a and Section 10-212a(b) of the Connecticut General Statutes.

 

(a) The completed medication administration record for non-controlled medications may, at the discretion of the school district, be destroyed in accordance with Section M8 of the Connecticut Record Retention Schedules for Municipalities, so long as it is superseded by a summary on the student health record.

 

(b) The completed medication administration record for controlled medications shall be maintained in the same manner as the non-controlled medications.  In addition, a separate medication administration record needs to be maintained in the school for three (3) years pursuant to Section 10-212a(b) of the Connecticut General Statutes.

 

(6) Documentation of any administration of medication by a coach or licensed athletic trainer shall be completed on forms provided by the school and the following procedures shall be followed:

 

(a) a medication administration record for each student shall be maintained in the athletic offices;

 

(b) administration of a cartridge injector medication shall be reported to the school nurse at the earliest possible time, but no later than the next school day;

 

(c) all instances of medication administration, except for the administration of cartridge injector medication, shall be reported to the school nurse at least monthly, or as frequently as required by the individual student plan; and

 

(d) the administration of medication record must be submitted to the school nurse at the end of each sport season and filed in the student’s cumulative health record.

 

  1. Errors In Medication Administration

 

(1) Whenever any error in medication administration occurs, the following procedures shall apply:

 

(a) the person making the error in medication administration shall immediately implement the medication emergency procedures in this Policy if necessary;

 

(b) the person making the error in medication administration shall in all cases immediately notify the school nurse, principal, school nurse supervisor, and authorized prescriber.  The person making the error, in conjunction with the principal, shall also immediately notify the parent or guardian, advising of the nature of the error and all steps taken or being taken to rectify the error, including contact with the authorized prescriber and/or any other medical action(s).

(c) the principal shall notify the Superintendent or the Superintendent's designee.

 

(2) The school nurse, along with the person making the error, shall complete a report using the authorized medication error report form.  The report shall include any corrective action taken.

 

(3) Any error in the administration of medication shall be documented in the student's cumulative health record or, for before-and-after school programs and school readiness programs, in the child’s program record.

 

(4) These same procedures shall apply to coaches and licensed athletic trainers during intramural and interscholastic events, except that if the school nurse is not available, a report must be submitted by the coach or licensed athletic trainer to the school nurse the next school day.

 

  1. Medication Emergency Procedures

 

(1) Whenever a student has a life-threatening reaction to administration of a medication, resolution of the reaction to protect the student's health and safety shall be the foremost priority.  The school nurse and the authorized prescriber shall be notified immediately, or as soon as possible in light of any emergency medical care that must be given to the student.  

 

(2) Emergency medical care to resolve a medication emergency includes but is not limited to the following, as appropriate under the circumstances:

 

(a) use of the 911 emergency response system;

(b) application by properly trained and/or certified personnel of appropriate emergency medical care techniques, such as cardio-pulmonary resuscitation;

(c) administration of emergency medication in accordance with this policy;

(d) contact with a poison control center; and

(e) transporting the student to the nearest available emergency medical care facility that is capable of responding to a medication emergency.

 

(3) As soon as possible, in light of the circumstances, the principal shall be notified of the medication emergency.  The principal shall immediately thereafter contact the Superintendent or the Superintendent's designee, who shall thereafter notify the parent or guardian, advising of the existence and nature of the medication emergency and all steps taken or being taken to resolve the emergency and protect the health and safety of the student, including contact with the authorized prescriber and/or any other medical action(s) that are being or have been taken.

 

  1. Supervision

 

(1) The school nurse is responsible for general supervision of administration of medications in the school(s) to which that nurse is assigned.

 

(2) The school nurse's duty of general supervision includes, but is not limited to the following:

 

(a) availability on a regularly scheduled basis to:

 

(i) review orders or changes in orders, and communicate these to personnel designated to give medication for appropriate follow-up;

 

(ii) set up a plan and schedule to ensure medications are given properly;

 

(iii) provide training to licensed nursing personnel, full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and interscholastic athletics, licensed athletic trainers and to identified paraprofessionals designated in accordance with Section B(3)(f), above, which training shall pertain to the administration of medications to students, and assess the competency of these individuals to administer medication;

 

(iv) support and assist other licensed nursing personnel, full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics, licensed athletic trainers and identified paraprofessionals designated in accordance with Section B(3)(f), above, to prepare for and implement their responsibilities related to the administration of specific medications during school hours and during intramural and interscholastic athletics as provided by this policy;

 

(v) provide appropriate follow-up to ensure the administration of medication plan results in desired student outcomes; and

 

(vi) provide consultation by telephone or other means of telecommunications, which consultation may be provided by an authorized prescriber or other nurse in the absence of the school nurse.  

 

(b) In addition, the school nurse shall be responsible for:

 

(i) implementing policies and procedures regarding the receipt, storage, and administration of medications;

 

(ii) reviewing, on a periodic basis, all documentation pertaining to the administration of medications for students;

 

(iii) perform observations of the competency of medication administration by full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics and licensed athletic trainers in accordance with Section B(3)(e), above, and identified paraprofessionals designated in accordance with Section B(3)(f), above, who have been newly trained to administer medications; and,

 

(iv) conducting periodic reviews, as needed, with licensed nursing personnel, full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics and licensed athletic trainers in accordance with Section B(3)(e), above, and identified paraprofessionals designated in accordance with Section B(3)(f), above, regarding the needs of any student receiving medication.

 

  1. Training of School Personnel

 

(1) Full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics and licensed athletic trainers in accordance with Section B(3)(e), above, and identified paraprofessionals designated in accordance with Section B(3)(f), above, who are designated to administer medications shall at least annually receive training in their safe administration; and only trained full-time principals, full-time teachers, full-time licensed physical or occupational therapist employed by the school district, coaches of intramural and/or interscholastic athletics and licensed athletic trainers in accordance with Section B(3)(e), above, and identified paraprofessionals designated in accordance with Section B(3)(f), above, shall be allowed to administer medications.

 

(2) Training for full-time principals, full-time teachers, full-time licensed physical or occupational therapists employed by the school district, coaches of intramural and/or interscholastic athletics and licensed athletic trainers in accordance with Section B(3)(e), above, and identified paraprofessionals designated in accordance with Section B(3)(f), above, shall include, but is not necessarily limited to the following:

 

(a) the general principles of safe administration of medication;

 

(b) the procedures for administration of medications, including the safe handling and storage of medications, and the required record-keeping;

 

(c) specific information related to each student’s medication plan, including the name and generic name of the medication, indications for medication dosage, routes, time and frequency of administration, therapeutic effects of the medication, potential side effects, overdose or missed doses of the medication, and when to implement emergency interventions.

 

(3) The principal(s), teacher(s), licensed athletic trainer(s), licensed physical or occupational therapist(s) employed by the Board, coach(es) and/or school paraprofessional(s) who administer epinephrine as emergency first aid, pursuant to Section D above, shall annually completed the training program developed by the Departments of Education and Public Health and training in cardiopulmonary resuscitation and first aid.

 

(4) The Board shall maintain documentation of medication administration training as follows:

 

(a) dates of general and student-specific trainings;

 

(b) content of the trainings;

 

(c) individuals who have successfully completed general and student-specific administration of medication training for the current school year; and

 

(d) names and credentials of the nurse or school medical advisor, if any, trainer or trainers.

 

(5) Licensed practical nurses may not conduct training in the administration of medication to another individual.

 

  1. Handling, Storage and Disposal of Medications

 

(1) All medications, except those approved for transporting by students for self-medication, those administered by coaches of intramural or interscholastic athletics or licensed athletic trainers in accordance with Section B(3)(e) above, and epinephrine to be used for emergency first aid in accordance with Section D above, must be delivered by the parent, guardian, or other responsible adult to the nurse assigned to the student's school or, in the absence of such nurse, the school principal who has been trained in the appropriate administration of medication.  Medications administered by coaches of intramural or interscholastic athletics or licensed athletic trainers must be delivered by the parent or guardian directly to the coach or licensed athletic trainer in accordance with Section B(3)(e) above.  

 

(2) The nurse shall examine on-site any new medication, medication order and the required authorization to administer form, and, except for epinephrine to be used as emergency first aid in accordance with Section D above, shall develop a medication administration plan for the student before any medication is given to the student by any school personnel.  No medication shall be stored at a school without a current written order from an authorized prescriber.

 

(3) The school nurse shall review all medication refills with the medication order and parent authorization prior to the administration of medication, except for epinephrine intended for emergency first aid in accordance with Section D above.

 

(4) Emergency Medications

 

(a) Except as otherwise determined by a student’s emergency care plan, emergency medications shall be stored in an unlocked, clearly labeled and readily accessible cabinet or container in the health room during school hours under the general supervision of the school nurse, or in the absence of the school nurse, the principal or the principal’s designee who has been trained in the administration of medication;

 

(b) Emergency medication shall be locked beyond the regular school day or program hours, except as otherwise determined by a student’s emergency care plan.

 

(5) All medications, except those approved for keeping by students for self-medication, shall be kept in a designated and locked location, used exclusively for the storage of medication.  Controlled substances shall be stored separately from other drugs and substances in a separate, secure, substantially constructed, locked metal or wood cabinet.

 

(6) Access to stored medications shall be limited to persons authorized to administer medications.  Each school or before-and-after school program and school readiness program shall maintain a current list of such authorized persons.

 

(7) All medications, prescription and non-prescription, shall be delivered and stored in their original containers and in such a manner that renders them safe and effective.

 

(8) At least two sets of keys for the medication containers or cabinets shall be maintained for each school building or before-and-after school program and school readiness program.  One set of keys shall be maintained under the direct control of the school nurse or nurses and an additional set shall be under the direct control of the principal and, if necessary, the program director or lead teacher who has been trained in the general principles of the administration of medication shall also have a set of keys.

 

(9) Medications that must be refrigerated shall be stored in a refrigerator, at no less than 36 degrees Fahrenheit and no more than 46 degrees Fahrenheit.  The refrigerator must be located in the health office that is maintained for health services with limited access.  Non-controlled medication may be stored directly on the refrigerator shelf with no further protection needed.  Controlled medication shall be stored in a locked box which is affixed to the refrigerator shelf.

 

(10) All unused, discontinued or obsolete medications shall be removed from storage areas and either returned to the parent or guardian or, if the medication cannot be returned to the parent or guardian, the medication shall be destroyed in collaboration with the school nurse:

 

(a) non controlled drugs shall be destroyed in the presence of at least one witness;  

 

(b) controlled drugs shall be destroyed in pursuant to Section 21a-262-3 of the Regulations of Connecticut State Agencies;

 

(c) accidental destruction or loss of controlled drugs must be verified in the presence of a second person, including confirmation of the presence or absence of residue and jointly documented on the student medication administration record and on a medication error form pursuant to Section 10-212a(b) of the Connecticut General Statutes.  If no residue is present, notification must be made to the Department of Consumer Protection pursuant to Section 21a-262-3 of the Regulations of Connecticut State Agencies.

 

(11) Medications to be administered by coaches of intramural or interscholastic athletic events or licensed athletic trainers shall be stored:

 

(a) in containers for the exclusive use of holding medications;

 

(b) in locations that preserve the integrity of the medication;

 

(c) under the general supervision of the coach or licensed athletic trainer trained in the administration of medication; and

 

(d) in a locked secured cabinet when not under the general supervision of the coach or licensed athletic trainer during intramural or interscholastic athletic events.

 

(12) In no event shall a school store more than a three (3) month supply of a medication for a student.

 

  1. School Readiness Programs and Before-and-After School Programs

 

(1) As determined by the school medical advisor, if any, and school nurse supervisor, the following procedures shall apply to the administration of medication during school readiness programs and before-and-after school programs run by the Board, which are exempt from licensure by the Office of Early Childhood:

 

(a) Administration of medication at these programs shall be provided only when it is medically necessary for participants to access the program and maintain their health status while attending the program.

 

(b) Except as provided by Section D above, no medication shall be administered in these programs without:

 

(i) the written order of an authorized prescriber; and

 

(ii) the written authorization of a parent or guardian or an eligible student.

 

(c) A school nurse shall provide consultation to the program director, lead teacher or school administrator who has been trained in the administration of medication regarding the safe administration of medication within these programs.  The school medical advisor and school nurse supervisor shall determine whether, based on the population of the school readiness program and/or before-and-after school program, additional nursing services are required for these programs.

 

(d) Only school nurses, directors or directors’ designees, lead teachers or school administrators who have been properly trained may administer medications to students as delegated by the school nurse or other registered nurse or other registered nurse.  Properly trained directors or directors’ designees, lead teachers or school administrators may administer oral, topical, intranasal or inhalant medications.  Investigational drugs or research or study medications may not be administered in these programs.

 

(e) Students attending these programs may be permitted to self-medicate only in accordance with the provisions of Section B(3) of this policy.  In such a case, the school nurse must provide the program director, lead teacher or school administrator running the program with the medication order and parent permission for self-administration.

 

(f) In the absence of the school nurse during program administration, the program director, lead teacher or school administrator is responsible for decision making regarding medication administration.

 

(g) Cartridge injector medications may be administered by a director, lead teacher or school administrator only to a student with a medically-diagnosed allergic condition which may require prompt treatment to protect the student against serious harm or death.

 

(2) Local poison control center information shall be readily available at these programs.

 

(3) Procedures for medication emergencies or medication errors, as outlined in this policy, must be followed, except that in the event of a medication error a report must be submitted by the program director, lead teacher or school administrator to the school nurse the next school day.

 

(4) Training for directors or directors’ designees, lead teachers or school administrators in the administration of medication shall be provided in accordance with Section I of this policy.

 

(5) All medications must be handled and stored in accordance with Section H of this policy.   Where possible, a separate supply of medication shall be stored at the site of the before-and-after or school readiness program.  In the event that it is not possible for the parent or guardian to provide a separate supply of medication, then a plan shall be in place to ensure the timely transfer of the medication from the school to the program and back on a daily basis.

 

(6) Documentation of any administration of medication shall be completed on forms provided by the school and the following procedures shall be followed:

 

(a) a medication administration record for each student shall be maintained by the program;

 

(b) administration of a cartridge injector medication shall be reported to the school nurse at the earliest possible time, but no later than the next school day;

 

(c) all instances of medication administration, except for the administration of cartridge injector medication, shall be reported to the school nurse at least monthly, or as frequently as required by the individual student plan; and

 

(d) the administration of medication record must be submitted to the school nurse at the end of each school year and filed in the student’s cumulative health record.

 

(7) The procedures for the administration of medication at school readiness programs and before-and-after school programs shall be reviewed annually by the school medical advisor, if any, and school nurse supervisor.

 

  1. Review and Revision of Policy

 

In accordance with the provisions of Section 10-212a-2(a), the Board shall review this policy periodically, and at least biennially, with the advice and approval of the school medical advisor, if any, or other qualified licensed physician, and the school nurse supervisor.  Any proposed revisions to the policy must be made with the advice and approval of the school medical advisor, school nurse supervisor or other qualified licensed physician.  



Legal References:

 

Connecticut General Statutes:

Section 10-206

Section 10-212

Section 10-212a

Section 19a-900

Section 21a-240

Section 52-557b

 

Public Act 15-215, An Act Concerning Various Additions to the Education Statutes



Regulations of Conn. State Agencies:

Sections 10-212a-1 through 10-212a-10, inclusive

 

Memorandum of Decision, In Re:  Declaratory Ruling/Delegation by Licensed Nurses to Unlicensed Assistive Personnel, Connecticut State Board of Examiners for Nursing (April 5, 1995)

 

Code of Federal Regulations:

Title 21 Part 1307.21

 

Cross Reference:

Policy 5142 (First Aid and Emergency Care)






















November 17, 2015

Approved 11/17/2015
Previous Policy Number: ID2.5R

REFUSAL TO PERMIT ADMINISTRATION OF EPINEPHRINE FOR EMERGENCY FIRST AID

5141.21(E)

Click Link: REFUSAL TO PERMIT ADMINISTRATION OF EPINEPHRINE FOR EMERGENCY FIRST AID

Approved 11/17/2015
Previous Policy Number:

COMMUNICABLE DISEASES

5141.22

Students diagnosed or suspected of having a communicable disease shall be excluded from the school setting until the exclusionary time period set forth by the American Academy of Pediatrics and the Medical Advisor for the School Health Program has elapsed and/or a certificate from a health care provider stating the student is free from or is no longer contagious and may attend school is presented.

A partial list of communicable diseases procedures has been set forth by the Meriden Health Department School Health Program in collaboration with the School Medical Advisor. Diseases not included on the list will be reviewed by the School Medical Advisor at the time of occurrence and as necessary.

 

Approved 4/28/1981
Amended 3/19/2002 

Approved 3/19/2002
Previous Policy Number: ID2.4

Immunizations

5141.31

All students enrolled in Meriden schools shall be adequately immunized against diphtheria, pertussis, poliomyelitis, measles, mumps, rubella, haemophilus influenzae type B, hepatitis B, varicella, and have proof of vaccination against any other illness in accordance with State regulations or must show proof of immunity to such diseases confirmed by laboratory report or in the case of varicella, confirmation in writing from a primary health care provider.

A student who has failed to provide evidence of the required immunization shall not be enrolled in school. Enrollment means that a student is eligible to attend school; the statute provides the students shall be immunized “before being permitted to attend” school.

A student may present a certificate from a health care provider or a local health agency stating that the child has received the initial immunizations and is in the process of receiving additional immunizations. Failure to obtain the additional immunizations as outlined in the immunizations schedule shall result in the child not being enrolled in school until he/she is on course with the immunization schedule.

IMMUNIZATION EXEMPTIONS

Exemptions are granted to students who:

  • Present a certificate from a health care provider stating that the immunization is medically contraindicated, or
  • Present a statement from the parents or guardian of the child that such immunization(s) is contrary to the religious beliefs of the child.

Legal Reference:

Section 10-214 C.G.S. and Sections 10-204a-1 through 10-204a-3 of the Connecticut General Statutes, and PA 91-327

 

Approved 4/28/1981
Amended 3/19/2002 

Approved 3/19/2002
Previous Policy Number: ID2.3

Consent of Parent or Guardian for Pupil Admission without Immunization Records or Verification of Exception

5141.32 (E)

View / download CONSENT OF PARENT OR GUARDIAN FOR PUPIL ADMISSION WITHOUT IMMUNIZATION RECORDS OR VERIFICATION OF EXCEPTION (printable PDF)

Approved 6/1/1982
Previous Policy Number: ID2.3-E

ADMINISTRATIVE REGULATIONS REGARDING IMMUNIZATIONS

5141.33 (R)

In accordance with state law and accompanying regulations, the Meriden Board of Education requires each child to be protected by adequate immunization against diphtheria, pertussis, tetanus, poliomyelitis, measles, mumps, rubella, hemophilus influenzae type B, hepatitis A, hepatitis B, varicella, pneumococcal diseases, meningococcal disease and any other vaccine required by the schedule for active immunization as determined by the Commissioner of Public Health pursuant to Conn. Gen. Stat. § 19a-7f, prior to enrolling in any program or school under its jurisdiction.  

 

Among other requirements, before being permitted to enter seventh grade, the Board requires each child to be vaccinated against meningococcal disease.  The Board further requires each child to receive a second immunization against measles and tetanus, diphtheria and pertussis (Tdap) before being permitted to enter seventh grade.

 

Further, each child must have received two doses of immunization against varicella before being permitted to enter kindergarten and seventh grade, and each child must have received two doses of immunization against rubella and mumps before being permitted to enter grades kindergarten through twelve.

 

By January 1 of each year, children aged 24-59 months enrolled in the Board’s preschool program must show proof of receipt of at least one dose of influenza vaccine between August 1 and December 31 of the preceding year.  All children aged 24-59 months who have not received vaccination against influenza previously must show proof of receipt of two doses of the vaccine the first influenza season that they are vaccinated.  Children seeking to enroll in the Board’s preschool program between January 1 and March 31 are required to receive the influenza vaccine prior to being permitted to enter the program.  Children who enroll in the preschool program after March 31 of any given year are not required to meet the influenza vaccine requirement until the following January.

 

Exemption from the pertinent requirements of these administrative regulations shall be granted to any child who, prior to enrollment:

 

  1. presents a certificate from a physician, physician assistant, advanced practice registered nurse or local health agency stating that initial immunizations have been given to such child and additional immunizations are in process under guidelines and schedules specified by the Commissioner of Health; or

 

  1. presents a certificate from a physician, physician assistant, or advance practice registered nurse stating that in the opinion of a such physician, such immunization is medically contraindicated because of the physical condition of such child; or

 

  1. presents a statement from the parents or guardian of such child that such immunization would be contrary to the religious beliefs of such child or the parents or guardian of such child, which statement shall be acknowledged by

 

(A) a judge of a court of record or a family support magistrate,

(B) a clerk or deputy clerk of a court having a seal,

(C) a town clerk,

(D) a notary public,

(E) a justice of the peace,

(F) an attorney admitted to the bar of the State of Connecticut, or

(G) a school nurse; or

 

  1. in the case of measles, mumps or rubella, presents a certificate from a physician, physician assistant or advanced practice registered nurse or from the Director of Health in such child’s present or previous town of residence, stating that the child has had a confirmed case of such disease; or

 

  1. in the case of hemophilus influenzae type B, has passed his/her fifth birthday; or

(6) in the case of pertussis, has passed his/her sixth birthday.

Before being permitted to enter the seventh grade, the parents or guardian of any child who is exempt on religious grounds from the immunization requirements, pursuant to subsection (3) above, shall present to the Board a statement that such immunization requirements are contrary to the religious beliefs of such child or the parents or guardian of such child, which statement shall be acknowledged in the same manner as required by subsection (3) above.

 

In accordance with state law, the Meriden Public Schools Board of Education shall not be liable for civil damages resulting from an adverse reaction to a nondefective vaccine required to be administered by state law.

 

The Board of Education designates the school nurse or supervisor as the representative for receipt of reports from health care providers concerning student immunizations.

 

The regulations concerning required immunizations for elementary (including preschool), middle and high school students can be found at: http://www.ct.gov/dph/lib/dph/school_regulations_2010.pdf



Legal Reference: Connecticut General Statutes

  • 10-204a Required immunizations
  • 10-204c Immunity from liability

 

Public Act 15-174, “An Act Concerning Childhood Vaccinations.”

Public Act 15-242, “An Act Concerning Various Revisions to the Public Health Statutes.”

Connecticut Agencies Regulations

  • 10-204a-2a Adequate Immunization

 

Letter to Superintendents of Schools et al. from Connecticut State Department of Education, Reinstatement of Prekindergarten and Kindergarten School Immunization Entry Requirement for Haemophilus Influenza Type B (Hib) Vaccine, June 25, 2010.

 

Letter to Superintendents of Schools et al. from Connecticut State Department of Education, Changes in the Immunization Requirements for School Entry, March 15, 2011.

 

Approved 11/17/2015
Previous Policy Number: ID2.3-R

FIRST AID AND EMERGENCY CARE

5142

In general, students requiring emergency care while under the supervision of the Meriden Public Schools (the “District”) shall receive immediate attention and first aid, where necessary, from a school nurse. 

If a child's injury is life-threatening, the student shall be transported to the nearest hospital unless otherwise indicated on the student's health emergency card.  In such instances, the parent and/or guardian shall be contacted immediately by telephone by the nurse, the building principal, or other personnel designated by the principal, and advised of the student's location and/or condition. 

If a child's injury is non-life threatening, but requires emergency care from a medical professional other than a nurse, the student’s parent or guardian shall be contacted by the nurse, the building principal, or other personnel designated by the principal, and advised of the student's condition.  When immediate medical or dental attention is indicated on the student’s health emergency card, and the parents or guardians cannot be reached, the student will be transported to the nearest hospital unless otherwise indicated on the student's health emergency card.  In such instances, the person(s) listed as emergency contacts shall be contacted and notified of the District’s actions.

Health emergency cards shall be maintained for each student containing all necessary data such as names, addresses and telephone numbers of the parent or guardian, family physician and dentist, designated hospital, and names of relatives or persons to be contacted if the parents cannot be reached.

Legal Reference:

Connecticut State Statutes, Section 10-212

Connecticut State Statutes, Section 10-212a

Cross Reference:

Policy 5151.1 (Health Records)
Policy 5141.21 (Administering Medicines to Students)

Approved April 28, 1981 

 

Amended November 21, 2017


Previous Policy Number: EB1

 

Approved 11/21/2017
Previous Policy Number: EB1

Procedures to be Followed in Case of A Medical Emergency

5142.1 (R)

STUDENTS

All students coming to the health room are questioned and the concern is assessed. The procedure for care is dictated by the written standing orders approved by the school medical advisor. These orders are posted in each health room.

The following procedures are followed in case of a medical emergency:

  1. The school nurse will attempt to find the parent or relative, or the person designated by the parent to take responsibility for the child. This person will be asked to come to the school and assume the care of the child.
  2. If no one can be reached, the nurse will attempt to reach the family physician for his/her recommendation.
  3. If the family physician cannot be reached, the pupil is to be taken to the hospital emergency room.

School secretaries are not authorized to give medication to students. They are not authorized to give first aid unless they have completed the required course.

Accidents of a serious nature must be reported to the Office of the Assistant Superintendent for Administration. A copy of the accident report is sufficient if the accident and procedures implemented are fully explained in the report. If necessary, the report is to be accompanied by a letter of explanation of the total situation. Serious accidents would normally involve a broken bone, stitches, the use of an ambulance, etc. The report will be filed with the insurance agent of the Board.

 

Approved April 28, 1981

Reviewed November 21, 2017 and no changes made

Previous Policy Number: EB1-R(1)

Approved 11/21/2017
Previous Policy Number: EB1-R(1)

Procedures to be Followed in Case of Related Injuries or Illness

5142.2 (R)

EMPLOYEES

REPORTING THE INJURY

An employee who is injured on the job must complete an Employer’s First Report of Injury or Disease form as soon as possible after sustaining the injury. The form must be submitted to the building principal or supervisor to whom the employee reports. The form must be completed as comprehensively as possible.

An employee who becomes ill as a result of performing his or her job must also complete a report.

MEDICAL TREATMENT

When medical treatment for a job-related illness or injury is necessary, the employee is to report to Concentra Medical Center, 900 Northrop Road, Wallingford, CT.

In the event emergency treatment is necessary, the employee is to report to the nearest medical facility.

Any questions relative to the above procedure should be forwarded to the Personnel Department.

Approved 4/28/1981
Previous Policy Number: EB1-R(2)

Incident Report

5142.3 (E)

View / download Instructions & Definitions (printable PDF)

View / download Incident Report (printable PDF)

Approved 11/1/2005
Previous Policy Number: EB1-E(1)

SEXUAL HARASSMENT POLICY AND PROCEDURES

5145.5

It is the policy of the Board of Education to maintain a learning and working environment that is free from sexual harassment.  The Board of Education prohibits any form of sexual harassment.

It shall be a violation of this policy for any student, employee, individual under contract or volunteer subject to the control of the Board to harass a student, employee, individual under contract or volunteer through conduct or communication of a sexual nature as defined by this policy.

Sexual harassment is defined as unwelcomed conduct of a sexual nature, whether verbal or physical, including but not limited to insulting or degrading sexual remarks or conduct, threats or suggestions that an individual’s submission to or rejection of unwelcome conduct will in any way influence a decision regarding that person’s employment or education or that it will interfere in any way with that person’s employment or educational performance or create an intimidating, hostile or offensive work or educational environment.

Sexual harassment by a student, employee, individual under contract or volunteer will result in disciplinary action up to and including dismissal or expulsion.

Any person who believes he or she has been the victim of sexual harassment by a student, employee, individual under contract or volunteer of the Board of Education is encouraged to promptly report such complaint to the Superintendent of Schools.

The Superintendent or his/her designee shall investigate the complaint and render a decision in writing within thirty (30) days.

If the complainant is not satisfied with the decision of the Superintendent, the complainant may appeal to the Board within ten (10) days of receipt of the decision of the Superintendent.

Such an appeal shall be filed in writing with the Superintendent who is the Executive Officer of the Board of Education.

The Board shall cause the complaint to be investigated and, if it deems necessary, hold a hearing to gather additional information.

The Board shall render a decision on any such appeal, in writing, within twenty (20) days of its being filed, or if a hearing should be held, within twenty (20) days of the conclusion of such hearing.

No reprisals or retaliation will be allowed to occur as a result of the good faith reporting of charges of sexual harassment.

Legal References:

42 U.S.C. ss2000(e) (Title VII)
29 C.F.R. ss1004.11 (EEOC Guidelines on Sexual Harassment)
20 U.S.C. ss1681.1688 (Title IX)
Connecticut General Statutes 46a.60(8)

Approved 9/1/1992
Previous Policy Number: AJ

Procedures to Address Sexual Harassment Complaints

5145.51 (R)

1. Complaint initiated by student/employee

2. Recipient of complaint takes initial action:

  1. Attempts to resolve complaint on informal level if within scope of authority.
  2. Notifies principal/supervisor of complaint and the results of his/her attempt to resolve complaint on an informal level.

3. Principal/Supervisor responds to complaint:

  1. If complainant indicated satisfaction on informal level, principal/supervisor follows up with complaint (parent notification necessary when complainant is a student) before completing and forwarding Sexual Harassment Report Form to Superintendent.
     
  2. If complainant (parent) is not satisfied with informal resolution, principal meets with complainant (parent) to review complaint.
     
  3. Principal meets with grievant and alleged harasser in an attempt to resolve the complaint.
     
  4. Principal/supervisor develops resolution to complaint or determines there is no basis for the complaint and reports findings to complainant (parent notification necessary when complainant is a student).
     
  5. The complainant/parent signs the report form.
     
  6. Principal/supervisor forwards Sexual Harassment Report Form to the Superintendent for his/her review or action.

4. Superintendent’s Response:

  1. Files complaint forms that have been satisfied.
     
  2. Initiates investigation of complaints left unsatisfied at principal’s/supervisor’s level:

    1. Takes appropriate action as a result of investigation and notifies complainant/parent within thirty (30) days.
       
    2. If complainant is not satisfied with Superintendent’s resolution, the complainants may appeal the Superintendent’s decision to the Board of Education within ten (10) days of receipt of the Superintendent’s decision.

5. Board of Education

  1. The Board shall investigate the complaint upon appeal and conduct a hearing if necessary.
     
  2. The Board shall render a decision within twenty (20) days of the conclusion of the hearing.
Approved 4/28/1981
Previous Policy Number: AJ-R

Sexual Harassment Report Form

5145.52 (E)

View / download SEXUAL HARASSMENT REPORT FORM (printable PDF) »

Approved 7/19/2011
Previous Policy Number: AJ-E

THE PLEDGE OF ALLEGIANCE

5150

THE PLEDGE OF ALLEGIANCE

 

In accordance with Conn. Gen. Stat. Section 10-230(c), the Board of Education shall ensure that a period of time is set aside each school day to allow those students who wish to do so the opportunity to recite the Pledge of Allegiance.  This policy shall not be construed to require any person to recite the Pledge of Allegiance, should he or she choose not to do so.

 

 

Legal References:

                        Connecticut General Statutes Section 10-230

 

 

Approved:  September 17, 2002

 

Amended:  August 19, 2014

 


Previous Policy Number: IC8

 

 

 

 

Approved 8/19/2014
Previous Policy Number: 6115

HEALTH SERVICES

5151

The School Health Program, in providing health services, is responsible for all aspects of school health, including mental, dental and environmental health.

The goals of the Program are as follows:

  • Facilitate access to primary health care
  • Provide a system for handling crisis medical situations
  • Provide systems for identification and follow through of students’ health and educational needs
  • Provide comprehensive and appropriate health education
  • Provide a healthful and safe school environment that facilitates learning
  • Provide a system of evaluation of the effectiveness of the school health program
 
Approved 4/28/1981
Amended 3/19/2002 
Approved 3/19/2002
Previous Policy Number: ID2

Health Records

5151.1

The Connecticut state-mandated Cumulative Health Record (CHR-1) serves as the official student health record within Connecticut schools and as such is recognized as a legal document. It provides a systematic way to organize the collection of health information and document health services provided to an individual student.

Cumulative health records shall be maintained for all students, listing all screening results, immunizations and pertinent information, i.e., allergies, special needs, medical history, etc.

Cumulative health records shall be maintained in designated locked file cabinets located in the health room.

Documentation on the cumulative health record is the responsibility of the school health personnel.

 

Approved 4/28/1981
Amended 3/19/2002
Amended 2/6/2007 

Approved 2/6/2007
Previous Policy Number: ID2.1

Emergency Cards

5151.12

Emergency cards shall be maintained for all students, listing names, addresses and telephone numbers of the parents/guardians and emergency contacts in the event the parent/guardian cannot be reached.

Emergency cards shall be updated at the beginning of each school year and as changes occur.

Each student’s emergency card shall be maintained in the health room.

Approved 4/28/1981
Amended 3/19/2002
Amended 2/6/2007 

Approved 2/6/2007
Previous Policy Number: ID2.1a

MANAGEMENT PLAN AND GUIDELINES FOR STUDENTS WITH FOOD ALLERGIES AND/OR GLYCOGEN STORAGE DISEASE

5151.2

MANAGEMENT PLAN AND GUIDELINES FOR STUDENTS WITH FOOD ALLERGIES, GLYCOGEN STORAGE DISEASE AND/OR DIABETES

 

            The Meriden Public Schools (the “district”) recognize that food allergies, glycogen storage disease and diabetes may be life threatening.  For this reason, the district is committed to developing strategies and practices to minimize the risk of accidental exposure to life threatening food allergens and to ensure prompt and effective medical response should a student suffer an allergic reaction while at school.  The district is also committed to appropriately managing and supporting students with glycogen storage disease and diabetes.  The district further recognizes the importance of collaborating with parents, adult students (defined as students age eighteen (18) and older) and appropriate medical staff in developing such practices and encourages strategies to enable the student to become increasingly proactive in the care and management of his/her food allergy, glycogen storage disease or diabetes, as developmentally appropriate.  To this end, the district adopt the following guidelines related to the management of life threatening food allergies, glycogen storage disease, and diabetes for students enrolled in district schools.

 

  1. Identifying Students with Life-Threatening Food Allergies, Diabetes and/or Glycogen Storage Disease

 

Early identification of students with life-threatening food allergies, diabetes and/or glycogen storage disease (GSD) is important.  The district therefore encourages parents/guardians of students and adult students with life-threatening food allergies to notify the school of the allergy, providing as much medical documentation about the extent and nature of the food allergy as is known, as well as any known effective treatment for the allergy.  The district also encourages parents/guardians of students and adult students with GSD and diabetes to notify the school of the disease, providing as much medical documentation about the type of GSD or diabetes, nature of the disease, and current treatment of the student. 

 

Students with life-threatening food allergies and diabetes are virtually always students with disabilities and should be referred to a Section 504 team, which will make a final determination concerning the student’s eligibility for services under Section 504.  The Section 504 team may determine that the only services needed are in the student’s Individualized Health Care Plan (IHCP) and/or Emergency Care Plan (ECP); in that case, the IHCP and/or ECP will also serve as the student’s Section 504 plan.  The Section 504 team will also ensure that parents receive appropriate notice and are informed of their rights under Section 504, including their right to request an impartial hearing if they disagree with the provisions in the Section 504 plan.

 

Students with GSD and less severe food allergies should be referred to a Section 504 team if there is reason to believe that the student’s GSD or food allergy substantially limits a major life activity.  To determine whether a food allergy is severe enough to substantially limit a major life activity, the team should consider the impact on the student when the student has been exposed to the allergen and has not yet received treatment.

 

Major life activities include, but are not limited to:

 

(i) Caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, sitting, reaching, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, interacting with others, and working; and

 

(ii) The operation of a major bodily function, including functions of the immune system, special sense organs and skin; normal cell growth; and digestive, genitourinary, bowel, bladder, neurological, brain, respiratory, circulatory, cardiovascular, endocrine, hemic, lymphatic, musculoskeletal, and reproductive functions.  The operation of a major bodily function includes the operation of an individual organ within a body system.

 

  1. Individualized Health Care Plans and Emergency Care Plans

 

  1. If the district obtains medical documentation that a student has a life-threatening food allergy, GSD, or diabetes, the district shall develop an (IHCP) for the student. Each IHCP should contain information relevant to the student’s participation in school activities.

 

  1. The IHCP shall be developed by a group of individuals, which shall include the parents, the adult student, if applicable, and appropriate school personnel. Such personnel may include, but are not limited to, the school nurse, school or food service administrator(s), classroom teacher(s) and the student, if appropriate.  The school may also consult with the school’s medical advisor, as needed.

 

  1. IHCPs are developed for students with special health needs or whose health needs require daily interventions. The IHCP describes how to meet the student’s health and safety needs within the school environment and should address the student’s needs across school settings.  Information to be contained in an IHCP should include a description of the functional health issues (diagnoses); student objectives for promoting self-care and age appropriate independence; and the responsibilities of parents, school nurse and other school personnel.  The IHCP may also include strategies to minimize the allergic student’s risk for exposure.  For the student with life-threatening food allergies, GSD, or diabetes, the IHCP may include strategies designed to ameliorate risks associated with such disease and support the student’s participation in the classroom.  IHCPs for such students may include such considerations:

 

  1. classroom environment, including allergy free considerations, or allowing the student with GSD or diabetes to have food/dietary supplements when needed;
  2. cafeteria safety;
  3. participation in school nutrition programs;
  4. snacks, birthdays and other celebrations;
  5. alternatives to food rewards or incentives;
  6. hand-washing;
  7. location of emergency medication;
  8. who will provide emergency and routine care in school;
  9. risk management during lunch and recess times;
  10. special events;
  11. field trips, fire drills and lockdowns;
  12. extracurricular activities;
  13. school transportation;
  14. the provision of food or dietary supplements by the school nurse, or any school employee approved by the school nurse;
  15. staff notification, including substitutes, and training; and
  16. transitions to new classrooms, grades and/or buildings.

 

  1. The IHCP should be reviewed annually, or whenever there is a change in the student’s ECP, changes in self-monitoring and self-care abilities of the student, or following an emergency event requiring the administration of medication or the implementation of other emergency protocols.

 

  1. For a student with a life-threatening food allergy, GSD, or diabetes, the IHCP shall not prohibit a parent or guardian, or a person designated by such parent or guardian, to provide food or dietary supplements to a student with a life threatening food allergy, GSD, or diabetes on school grounds during the school day.

 

  1. In addition to the IHCP, the district shall also develop an ECP for each student identified as having a life-threatening food allergy. The ECP is part of the IHCP and describes the specific directions about what to do in a medical emergency.  For the student with a life-threatening food allergy, the ECP should include the following information: 

 

  1. The student’s name and other identifying information, such as date of birth, grade and photo;
  2. The student’s specific allergy;
  3. The student’s signs and symptoms of an allergic reaction;
  4. The medication, if any, or other treatment to be administered in the event of exposure;
  5. The location and storage of the medication;
  6. Who will administer the medication (including self-administration options, as appropriate);
  7. Other emergency procedures, such as calling 911, contacting the school nurse, and/or calling the parents or physician;
  8. Recommendations for what to do if the student continues to experience symptoms after the administration of medication; and
  9. Emergency contact information for the parents/family and medical provider.

 

  1. In addition to the IHCP, the district shall also develop an ECP for each student identified as having GSD and/or diabetes. The ECP is part of the IHCP and describes the specific directions about what to do in a medical emergency.  For the student with GSD or diabetes, the ECP should include the following information, as may be appropriate: 

 

  1. The student’s name and other identifying information, such as date of birth, grade and photo;
  2. Information about the disease or disease specific information (i.e. type of GSD or diabetes);
  3. The student’s signs and symptoms of an adverse reaction (such as hypoglycemia);
  4. The medication, if any, or other treatment to be administered in the event of an adverse reaction or emergency (i.e. Glucagon or insulin)
  5. The location and storage of the medication;
  6. Who will administer the medication (including self-administration options, as appropriate);
  7. Other emergency procedures, such as calling 911, contacting the school nurse, and/or calling the parents or physician;
  8. Recommendations for what to do if the student continues to experience symptoms after the administration of medication; and
  9. Emergency contact information for the parents/family and medical provider.

 

  1. In developing the ECP, the school nurse should obtain current medical documentation from the parents/family and the student’s health care provider, including the student’s emergency plan and proper medication orders. If needed, the school nurse or other appropriate school personnel, should obtain consent to consult directly with the student’s health care providers to clarify medical needs, emergency medical protocol and medication orders.

 

  1. A student identified as having a life-threatening food allergy, GSD, or diabetes is entitled to an IHCP and an ECP, regardless of his/her status as a student with a disability, as that term is understood under Section 504 of the Rehabilitation Act of 1973 (“Section 504”), or the Individuals with Disabilities Education Act (“IDEA”).

 

  1. The district shall ensure that the information contained in the IHCP and ECP is distributed to any school personnel responsible for implementing any provisions of the IHCP and/or ECP, and that any procedures in the IHCP and/or ECP comply with the district’s policies and procedures regarding the administration of medications to students.

 

  1. When making eligibility determinations under Section 504 and/or the IDEA, schools must consider the student’s needs on an individualized, case-by-case basis.

 

  • Training/Education

 

  1. The district shall provide appropriate education and training for school personnel regarding the management of students with life-threatening food allergies, GSD and diabetes. Such training may include an overview of life-threatening food allergies, GSD and diabetes; prevention strategies; IHCPs and ECPs; and food safety and sanitation.  Training shall also include, as appropriate for each school (and depending on the specific needs of the individual students at the school), training in the administration of medication with cartridge injectors (i.e. epi-pens), and/or the specific preventative strategies to minimize the risk of exposure to life-threatening allergens and prevent adverse reactions in students with GSD and diabetes (such as the provision of food or dietary supplements for students).  School personnel will be also be educated on how to recognize symptoms of allergic reactions and/or symptoms of low blood sugar, as seen with GSD and diabetes, and what to do in the event of an emergency.  Staff training and education will be coordinated by the school nurse.  Any such training regarding the administration of medication shall be done accordance with state law and Board policy.

 

  1. Each school within the district shall also provide age-appropriate information to students about food allergies, GSD and diabetes, how to recognize symptoms of an allergic reaction and/or low blood sugar emergency and the importance of adhering to the school’s policies regarding food and/or snacks.

 

 

 

  1. Prevention

 

Each school within the district will develop appropriate practices to minimize the risk of exposure to life-threatening allergens, as well as the risks associated with GSD and diabetes.  Practices that may be considered may include, but are not limited to:

 

  1. Encouraging handwashing;
  2. Discouraging students from swapping food at lunch or other snack/meal times;
  3. Encouraging the use of non-food items as incentives, rewards or in connection with celebrations;
  4. Training staff in recognizing symptoms of anaphylaxis and hypoglycemia; and
  5. Planning for school emergencies, to include consideration of the need to access medication, food and/or dietary supplements.

 

  1. Communication

 

  1. As described above, the school nurse shall be responsible for coordinating the communication among parents, a student’s individual health care provider and the school regarding a student’s life-threatening allergic condition, GSD and/or diabetes. School staff responsible for implementing a student’s IHCP will be notified of their responsibilities and provided with appropriate information as to how to minimize risk of exposure and/or alterations in blood sugar levels and how to respond in the event of such emergency.

 

  1. Each school will ensure that there are appropriate communication systems available within each school (i.e. telephones, cell phones, walkie-talkies) and for off-site activities (i.e. field trips) to ensure that school personnel are able to effectively respond in case of emergency.

 

  1. The district shall develop standard letters to be sent home to parents, whenever appropriate, to alert them to food restrictions within their student’s classroom or school.

 

  1. All district staff are expected to follow district policy and/or federal and state law regarding the confidentiality of student information, including medical information about the student.

 

  1. The district shall make the Management Plan and Guidelines for Students with Food Allergies, Glycogen Storage Disease and/or Diabetes available on the Board’s website or the website of each school under the Board's jurisdiction.

 

  1. The district shall provide annual notice to parents and guardians regarding the Management Plan and Guidelines for Students with Food Allergies, Glycogen Storage Disease and/or Diabetes. Such notice shall be provided in conjunction with the annual written statement provided to parents and guardians regarding pesticide applications in the schools.

 

  1. Monitoring the District’s Plan and Procedures

 

      The district should conduct periodic assessments of its Management Plan and Guidelines for Students with Food Allergies, Glycogen Storage Disease and/or Diabetes. Such assessments should occur at least annually and after each emergency event involving the administration of medication to a student with a life-threatening food allergy, GSD or diabetes to determine the effectiveness of the process, why the incident occurred, what worked and what did not work.

 

      The Superintendent shall annually attest to the Department of Education that the District is implementing the Management Plan and Guidelines for Students with Food Allergies, Glycogen Storage Disease and/or Diabetes.

 

Legal References:

 

      State Law/Regulations/Guidance:

 

      Conn. Gen. Stat. § 10-212a    Administration of Medications in Schools

      Conn. Gen. Stat. § 10-212c    Life-threatening food allergies and Glycogen Storage Disease:  Guidelines; district plans

      Conn. Gen. Stat. § 10-220i     Transportation of students carrying cartridge injectors

      Conn. Gen. Stat. § 10-231c    Pesticide applications at schools without an integrated pest management plan.

      Conn. Gen. Stat. § 19a-900    Use of cartridge injectors by staff members of before or after school program, day camp or day care facility.

      Conn. Gen. Stat. § 52-557b    “Good Samaritan law”. Immunity from liability for emergency, medical assistance, first aid or medication by injector.  School personnel not required to administer or render. Immunity from liability re automatic external defibrillators.

      Regs. Conn. State Agencies § 10-212a-1 through 10-212a-7 Administration of Medication by School Personnel

 

Guidelines for Managing Life-Threatening Food Allergies in Connecticut Schools (Includes Guidelines for Managing Glycogen Storage Disease), Connecticut State Department of Education (Updated 2012).

 

      Federal Law:

      Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794

      Individuals with Disabilities Education Act, 20 U.S.C. § 1400 et seq.

      The Americans with Disabilities Act of 1990 (ADA), 42 U.S.C. § 12101 et seq.

 

 

Approved 4/28/1981
Amended 3/19/2002
Amended 2/6/2007 

Amended 12/18/2018

Amended 11/19/2019

Approved 11/19/2019
Previous Policy Number: ID2.10

Guidelines for Managing Students with Food Allergies

5151.21 (R)

View / download Guidelines for Managing Students with Food Allergies (printable PDF) »

Approved 2/6/2007
Previous Policy Number: ID2.10-R

ANCILLARY SERVICES

5155

The Board encourages the use of ancillary services to meet the needs of individual students and to take advantage of any funds available for the support of these services.

Approved 4/28/1981
Previous Policy Number: ID3

INSURANCE PROGRAM

5158

Student insurance will be made available under the following guidelines:

Scheduled or limited coverage will be offered by the Board for parent purchase to keep the premium within the reach of the majority of students. Once student insurance coverage has been selected and implemented, it becomes primarily a matter between the parent and the insurance company, with the school participating only to the extent of filling out and turning over to the parent that portion of the claim form necessary to certify the time, location, and circumstance of the accident and to identify the student as a participant in the student insurance program.

Each parent shall be required annually to sign a standard insurance form to accept or waive insurance coverage.

Approved 4/28/1981
Previous Policy Number: ID1

STUDENT FUND-RAISING ACTIVITIES

5159

The Board recognizes educational benefits may accrue from student fundraising activities. Individual schools or approved student organizations and/or programs may, therefore, participate in student fundraising activities according to standards set by the school principal and approved by the Board. 

Fundraising shall be limited to activities approved by the Superintendent or his/her designee.  All monies raised through fundraising efforts of approved school-sponsored activities must be deposited in the school’s student activity fund account.  All applicable Board policies and procedures relating to student activity funds shall be followed by each approved student organization and/or program authorized to fundraise.

Legal Reference:

Connecticut General Statutes Section 10-237

Cross Reference:

Policy 4035 (Solicitations)

Approved April 28, 1981 

 

Amended November 21, 2017


Previous Policy Number: HF3.4

 

Approved 11/21/2017
Previous Policy Number: HF3.4

Guidelines for Fund-raising Activities Within A School

5159.1

The Board is aware of the educational, social and financial benefits that are derived from authorized fund-raising activities within a school. The following guidelines have been established to assist staff, students and/or parents in planning fund-raising activities:

  1. Fund-raising activities shall be cooperatively planned and conducted by school groups composed of students, teachers and/or parents with the approval of the building administration. Criteria for approval will be: quality of activity, legitimacy of purpose, educational value, age of students’ involved, proper timing and scheduling as well as planning and implementation.
  2. Fund-raising activities shall be planned and conducted to avoid any interference with the regular instructional program or with any other approved activity.
  3. Schools shall conduct fund-raising activities only within their district provided, however, that the Associate Superintendent for Instruction may approve a city-wide activity which is considered of particular merit.
  4. Fund-raising activities shall be planned and conducted so that students can gain the best possible educational benefit and social experience.
  5. Prior to making any commitment with an outside vendor for the sale of products or services, personnel involved in the activity shall ensure that proceeds from the activity significantly benefit the school. Consequently, no commitment to an outside vendor shall be made as part of a fund-raising activity, whether the activity is sponsored by the school and/or a parent-booster group, unless it is guaranteed that the school and/or parent-booster group shall receive at least 50% of the net income derived from the activity. Staff involved in fund-raising activities must ensure that the cost of any product or service sold as a result of such activity is reasonable. In any case, the cost of such products or services shall not exceed $7.50 for each product sold or service rendered. 

    Exceptions to the requirements of this paragraph may only be authorized by the Associate Superintendent for Instruction.
  6. Financial accounts of fund-raising activities must be accurately kept, using standard guidelines and procedures and such accounts must be monitored and audited by sponsors and administrators.
  7. Funds accumulated from a fund-raising activity shall be expended, with the approval of the Associate Superintendent for Instruction, only for the purposes for which the activity was planned.
  8. Activity funds shall be deposited in separate accounts to be maintained by the school. All credits and disbursements shall be approved by the activity sponsor or sponsors and by the building principal.
Approved 4/28/1981
Previous Policy Number: GA3-R

PSYCHOLOGICAL SERVICES

5160

PSYCHOLOGICAL SERVICES

 

 

Psychological, social work, speech, hearing, and language services shall be available to implement the mandated aspects of Connecticut General Statutes, Section 10-76, related to special education.

 

 

 

Approved:  April 28, 1981

 

Amended: August 19, 2014

 


Previous Policy Number: ID2.6

 

 

 

 

 

 

Approved 8/19/2014
Previous Policy Number: 5141.6

AWARDS AND SCHOLARSHIPS

5170

 

AWARDS AND SCHOLARSHIPS

 

The Board encourages the certified staff to maintain a set of criteria and procedures for presenting suitable awards to students for scholarships and distinguished service in any school activity.  In all cases, the relationship between the award and the relevant goal or goals of the school should be pointed out.  These awards shall serve as an incentive to enrichment of the school program and stimulation to the students’ level of thinking and living.

 

The Board shall be kept aware of all scholarship donors and awards.  All financial awards administered by the Meriden Public Schools shall be approved by the Board.

 

 

 

Legal Reference:

Connecticut General Statutes, Section 10-237

 

 

 

Approved: April 28, 1981

Amended:  August 19, 2014

 


Previous Policy Number: IE

 

Approved 8/19/2014
Previous Policy Number: 5126

STUDENT VOLUNTEERS

5180

 

POLICY NUMBER: 5180

 

 

STUDENT VOLUNTEERS

 

The Board encourages the utilization of student volunteers in the educational program and in useful community service.  All student volunteers shall be expected to maintain their grades, attend all classes, and recognize that the activities for which they are volunteering their services are secondary to the primary goal of acquiring an education.

 

 

 

 

 

Approved: April 28, 1981

Revised:  August 19, 2014

 


Previous Policy Number: IF

 

Approved 8/19/2014
Previous Policy Number: IF

STUDENT TRANSPORTATION

5181

 

The Board shall provide free and reasonable transportation to students residing in Meriden in accordance with Connecticut law.

The Manager of Transportation, working in conjunction with the principals, shall be responsible for recommending to the Assistant Superintendent for Administration the scheduling of all bus transportation including routes and bus stops, and shall be responsible for the disseminating of information regarding transportation.

The Manager of Transportation shall also be responsible for ensuring that all school buses and student transportation vehicles are maintained to provide safe and efficient transportation.

Cross Reference:

Policy 5130 (Standards of Conduct)
Policy 5130.3 (Conduct on School Buses)
Policy 5181.4 (Transportation Zones)
Policy 3541.3 (Operation of Vehicles on Private Roads)
Policy 3541 (Bus Safety Program)
Policy 5181.2 (Ensuring the Safe Transportation of School Children)

Legal Reference:

Connecticut General Statutes, Section 10-186
Connecticut General Statutes, Section 10-220

Connecticut General Statutes, Section 10-281

Approved April 28, 1981
Amended July 16, 1996 

Amended November 21, 2017

Approved 7/16/1996 
Previous Policy Number: EE1

 

 

Approved 11/21/2017
Previous Policy Number: EE1

Guidelines for Student Transportation

5181.1 (R)

The Meriden Board of Education has adopted the following guidelines to govern the eligibility for and use of transportation services by students residing in Meriden.  

A.Definitions

  1. Walking distance as used in these guidelines means the line of measure of a prescribed or authorized pedestrian route between the student’s residence and the school to which he/she is assigned from a point at the curb, or edge of a public road or highway nearest the student’s residence to a point on a paved walkway within 100 ft. of a school building entrance.
  2. Mile walking distance as used in these guidelines means a reasonable measurement of a route to be traveled extending from a point of measurement to a point of measurement of 5,280 feet, which will be used to determine a student’s eligibility for transportation services.
  3. Walking route as used in these guidelines means a portion of the right of way at least two feet wide, paved or unpaved, usually parallel to the traffic lanes and marked, for example, by curbing, drainage ditch, grass area, or fencing apart from and independent of any white line safety markings along the street pavement.

B.Eligibility for Transportation

  1. Transportation shall be provided for:
  2. Elementary school students (includes preschool and kindergarten) who have a walking distance to their assigned school of more than one (1) mile.
  3. Middle school students who have a walking distance to their assigned school of more than one and a half (1.5) miles.
  4. High school students who have a walking distance to their assigned school of more than two (2) miles.
  5. Transportation shall be provided to students with special needs in accordance with federal and state laws following notification from the Director of Pupil Personnel.

C. Walking RouteA walking route shall be deemed hazardous when the Manager of Transportation determines that any one of the following conditions exists:

  1. For students enrolled in grades PreK-5, the absence of a pedestrian crossing light or a crossing guard where three or more streets intersect, and at street crossings where there are no stop signs or crossing guards;
  2. Any street, road or highway with posted speed limits in excess of forty miles per hour which does not have pedestrian crossing lights or crossing guards or other safety provisions at points where students must cross in going to and from school; or
  3. The usual or frequent presence of any nuisance such as open manholes, construction, loading zones where delivery trucks are permitted to park on walkways, commercial entrances and exits where cars are crossing walking areas at speeds in excess of five   miles per hour.
  4. Any street, road or highway which has no sidewalks or walk areas shall be deemed unduly hazardous when the Manager of Transportation determines that any of the following conditions exists:
  5. A posted speed limits in excess of forty miles per hour where there are no pedestrian crossing lights or crossing guards or other safety provisions at points where students must cross when going to or from school or the bus stop;
  6. The line-of-sight visibility together with posted speed limits does not permit vehicular braking/stopping sufficient to ensure the safety of persons walking along the road; or
  7. A line-of-sight obstruction caused by a hill, curve, structure, outcropping, land form planting, or other obscuring object or structure which may be safely negotiated by a vehicle traveling only at speeds under fifteen miles per hour.
  8. Any walkway or path in an area adjacent and parallel to railroad tracks without a physical barrier along the entire pedestrian route between students and the tracks and any required crossing of railroad tracks which carry moving trains during the hours that students are walking to and from school shall be deemed hazardous unless one of the following conditions exist:
  9. A crossing guard is present; or
  10. An automatic control bar is present at crossings used by children enrolled in grades PreK through 5, or a bar or red flashing signal light is operational when the crossing is used for students in middle or high school.
  11. Any street, road, walkway or path designed as a walking route for students which passes through an area which has a history of aggressive acts or molestation resulting in actual or threatened physical harm or moral degradation during hours when students ordinarily walk to or from school shall be deemed hazardous.
  12. A walking route shall be considered unduly hazardous whenever students enrolled in grades PreK through 8 are required to walk to and from school at any time prior to one-half hour before sunrise or one-half hour after sunset.

D.School Bus Routes

 

  1. School bus routes shall be established by the Manager of Transportation in a manner that provides for the safe and timely arrival of students eligible for transportation services to and from their bus stop to their assigned schools.
  2. Bus stops shall be established primarily on main streets or avenues. Supplemental bus stops may be established on those secondary streets that connect with main thoroughfares.
  3. In order to ensure equitable and efficient service, bus stops shall, when practical, be placed at street intersections.
  4. School buses shall not be routed into condominium residential areas or streets that have cul-de-sacs, or other private roadways.
  5. A student’s bus stop shall be established at a location walkable from the student’s residence, but may not exceed one (1) mile.
  6. Bus stops shall not be established at an individual student’s residence except where required by state and/or federal law.

E.Student Behavior

  1. Students shall conduct themselves on a school bus and at a bus stop in a manner consistent with established standards of conduct.
  2. At the beginning of each school year, a copy of the Code of Behavior for Bus Students (the “Code”) shall be provided to each student eligible for transportation services by the student’s assigned school. Each student and his parent or guardian must submit written acknowledgment of receipt of the Code.
  3. Students eligible for transportation services must present a current bus pass to the bus driver. Failure to produce the bus pass, upon request from the bus driver, may result in denial of transportation services.
  4. Students found in violation of the Code shall be referred to their school principal for appropriate disciplinary action, up to and including suspension of transportation services. (See Board Policy 5110).

F.Parental Responsibility

  1. Parental cooperation is needed to maintain proper conduct of students at bus stops and on school buses.
  2. Parents of preschool students are required to meet school buses when students are discharged. Failure to do so may result in the suspension of transportation services.
  3. Parents of younger children are encouraged to meet buses until confident that their children are capable of safely walking to and from their school bus independently.
  4. The Board of Education shall seek reimbursement of damages to school buses from the parents of children who have been found responsible for acts of vandalism.

Approved April 28, 1981 

Amended November 21, 2017


Previous Policy Number: EE1-R

 

 

Approved 11/21/2017
Previous Policy Number: EE1-R

Ensuring the Safe Transportation of School Children

5181.2

It shall be the policy of the Meriden Board of Education to maintain a record of all written complaints relative to school transportation safety. Complaints alleging a breach of safe operating procedures must be received in writing and should be specific as to the date, time and location of an incident, name of the driver or number of the bus involved, basis of the complaint, names of witnesses, if possible, and name, address, phone number of signature of complainant. The Assistant Superintendent will provide any complainant with a form for such reporting purposes. Upon receipt of the form, the Assistant Superintendent will investigate each incident and note on the form the results of that investigation, and will notify the complainant of the disposition of said complaint.

The filing of the complaint, the investigation and disposition of each case should be done in as timely a manner as possible. The Assistant Superintendent shall provide the Commissioner of Motor Vehicles with a copy of the written record of complaints within thirty days of the end of the school year.

Legal Reference:

Connecticut General Statutes, 10-221c

 

Approved October 3, 1989

 

Amended November 21, 2017


Previous Policy Number: EE1.4

Approved 11/21/2017
Previous Policy Number: EE1.4

Authorized Transportation

5181.3

Transportation of students participating in authorized activities such as educational field trips, participation in athletic events and participation in other authorized school activities may be furnished at the school district’s expense or on a cost-sharing basis as determined by the principal or an appropriate member of staff. Approval for transportation shall be based on its educational value or on its value to support the established objectives of the school system.

Self-supporting, non-educational transportation must have prior authorization of the principal.

The Board of Education shall carry liability and property damage insurance in the minimum amount as determined by the city to cover non-city-owned vehicles used to provide transportation in Connecticut for an authorized activity of the Board of Education. Such liability and property damage insurance coverage shall be secondary to the employees- own insurance coverage. Employees who regularly use personal vehicles on Board business shall supply satisfactory evidence that there is currently in force liability and property insurance at least in the minimum amount of coverage as carried by the city.

Cross Reference:

Policy 6153 (Field Trips and Excursions)

Approved 4/28/1981
Previous Policy Number: EE2

Transportation Zones

5181.4

Transportation zones shall be established and revised as necessary by the Board to provide transportation to and from school for those students who might be deprived the opportunity of obtaining an education because of hazardous walking routes, distances to school, topographical hardships, time or physical handicap.

Transportation zones shall include all areas of the school district and transportation shall be provided so that students shall not be expected to walk more than the following distances from their homes to the district school:

Elementary School 1 mile
Middle School 1-1/2 miles
High School 2 miles

Preschool, kindergarten and first grade students living less than one mile from the school may be provided transportation along regularly scheduled routes if seats are available on the regularly scheduled vehicles. The Superintendent may approve transportation for students when other extraordinary situations exist.

The Board shall establish and revise as necessary regulations to govern the transportation of students to conform to Connecticut statutes.

Legal Reference:

Connecticut General Statutes, Section 10-220

Cross Reference:

Policy 5181 (Student Transportation)
Policy 3541.3 (Operation of Vehicles on Private Roads)

 

Approved 4/28/1981
Amended 7/16/1996 

Approved 7/16/1996
Previous Policy Number: EE1.1

STUDENT EMPLOYMENT

5190

POLICY NUMBER: 5190

 

 

STUDENT EMPLOYMENT

 

Part-time school jobs shall be open to students in keeping with their abilities and the needs of the school for student help.

 

The Board also authorizes the district to serve as an employer for work-study programs.  The Superintendent shall provide rules and regulations governing the employment of such students.

 

In all instances, school responsibilities are to take precedence over non-school related jobs.

 

 

 

 

 

Approved: April 28, 1981

 

 

Amended:  August 19, 2014


Previous Policy Number: IG

 

 

Approved 8/19/2014
Previous Policy Number: IG

CONFIDENTIALITY AND ACCESS TO EDUCATION RECORDS

5200

 

 

CONFIDENTIALITY AND ACCESS TO EDUCATION RECORDS

 

  1. POLICY

 

The Meriden Board of Education (“Board”) complies with the state and federal laws and regulations regarding confidentiality, access to and amendment of education records.  The Board shall implement procedures that protect the privacy of parents and students while providing proper access to records.  Availability of these procedures shall be made known annually to parents of students currently in attendance and eligible students currently in attendance.

 

  1. DEFINITIONS

 

(A.)      Access is defined as the right to inspect or review a student’s education records or any part thereof.  Access may include the right to receive copies of records under limited circumstances.

 

(B.)      Authorized representative means any entity or individual designated by the Board, a State educational authority, or an agency headed by an official listed in 34 C.F.R. § 99.31(a)(3), to conduct -- with respect to Federal- or State-supported education programs -- any audit or evaluation, or any compliance or enforcement activity in connection with Federal legal requirements that relate to these programs.

 

(C.)      Biometric record, as used in the definition of personally identifiable information, means a record of one or more measurable biological or behavioral characteristics that can be used for automated recognition of an individual, such as fingerprints, retina and iris patterns, voiceprints, DNA sequence; facial characteristics and handwriting.

 

(D.)      De-identified education records means education records or information from education records from which all personally identifiable information has been removed, and for which the district has made a reasonable determination that a student’s identity is not personally identifiable, whether through single or multiple releases, taking into account other reasonably available information.

 

(E.)      Directory Information includes information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed.  Directory information includes, but is not limited to, the parent’s name, address and/or e-mail address; the student’s name, address, telephone number, e-mail address, photographic, computer and/or video images, date and place of birth, major field(s) of study, grade level, enrollment status (full-time; part-time), participation in school-sponsored activities or athletics, weight and height (if the student is a member of an athletic team), dates of attendance, degrees, honors and awards received, the most recent previous school(s) attended, and student identification numbers for the limited purposes of displaying a student identification card.  The student identification number, however, will not be the only identifier used when obtaining access to education records or data.  Directory information does not include a student’s social security number, student identification number or other unique personal identifier used by the student for purposes of accessing or communicating in electronic systems unless the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user’s identity, such as a PIN or password.

 

(F.)      Disciplinary action or proceeding means the investigation, adjudication or imposition of sanctions by an educational agency or institution with respect to an infraction or violation of internal rules of conduct applicable to students.

 

(G.)      Disclosure means to permit access to or to release, transfer, or other communication of personally identifiable information as contained in education records by any means, including oral, written or electronic means, to any party except the party identified as the party that provided or created the record.

 

(H.)      Education Records

 

(1.)      Education records means any information directly related to a student that is recorded in any manner (e.g., handwriting, print, computer media, video or audio tape, film, microfilm, and microfiche) and that is maintained by the school system or persons acting for the school system.

 

(2.)      Education records do not include:

 

(a)        private, personal, or working notes in the sole possession of the maker thereof, and which are not accessible or revealed to any other individual except a “substitute”;

 

(b)       records maintained by a law enforcement unit of the school district that were created by that unit for the purpose of law enforcement;

 

(c)        employment records used only in relation to the student’s employment by the school district that are 1) made and maintained in the normal course of business, 2) relate exclusively the student’s capacity as an employee, and 3) are not made available for any other purpose;

 

(d)       records on an eligible student (i.e. over 18 or attending a postsecondary educational institution) that are considered “treatment records” as they meet the following criteria: 1) the records are maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting in his or her professional capacity or assisting in a paraprofessional capacity, 2)  the records are made in connection with the treatment of the student and 3) the records are disclosed only to individuals providing such treatment (treatment does not include remedial educational activities or activities that are part of the program or instruction of the school district); however, the school district must, upon request, permit an eligible student to have a physician or other appropriate professional of the student’s choice review his/her treatment records;

 

(e)        records created or received by the school district after an individual is no longer a student in attendance and that are not directly related to the individual’s attendance as a student; and

 

(f)        grades on peer-graded papers before they are collected and recorded by a teacher.

 

(I.)       Eligible Student is a student or former student who has reached 18 years of age or is attending an institution of post-secondary education or is an emancipated minor.

 

(J.)       Law Enforcement Unit is an individual, office, department, division, or other component of an educational agency or institution, that is officially authorized or designated by that agency or institution to 1) enforce laws or refer matters of law enforcement to appropriate authorities or 2) maintain the physical security and safety of the agency or institution.

 

(K.)      Legitimate Educational Interest means the need for a school official to review an education record in order to fulfill his or her professional responsibilities.

 

(L.)      Parent is defined as a parent or parents of a student, including a natural parent, a guardian, or surrogate parent, or an individual acting as a parent in the absence of a parent or guardian.  The rights of a parent shall transfer to an eligible student; however, a parent of a student who claims that student as a dependent under Section 152 of the Internal Revenue Code of 1986 is entitled to access to the student’s education records without the eligible student’s consent.   

 

(M.)     Personally Identifiable Information includes, but is not limited to, the student’s name; the name of the student’s parent or other family members; the address of the student or his/her family; a personal identifier, such as the student’s social security number, student number or biometric record; other indirect identifiers, such as the student’s date of birth, place of birth, and mother’s maiden name; other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; or information requested by a person who the school district reasonably believes knows the identity of the student to whom the education record relates.

 

(N.)      School Official is a person employed by the District as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the Board of Education; a volunteer, contractor or consultant or other party who performs an institutional service or function for the District (such as an attorney, auditor, medical consultant, therapist, or school resource officer); or a parent or student serving on an official committee, such as a disciplinary or grievance committee; or a parent, student or other volunteer assisting another school official in performing his or her tasks.

 

(O.)      Signed and Dated Written Consent to disclose personally identifiable student information from a student’s education records must specify the records to be disclosed, the purpose of disclosure and the party to whom such records should be provided.  Consent may include a record and signature in electronic form provided that the consent identifies and authenticates a particular person as the source of electronic consent.

 

III.       ANNUAL NOTIFICATION OF RIGHTS / RELEASE OF DIRECTORY INFORMATION

 

  • On an annual basis, the school district will notify parents and/or eligible students currently in attendance of their rights regarding a student’s education records. This notice will be published in all student handbooks in the District and will also be published in the school district’s guide to Pupil Personnel Services and will be published in any other manner “reasonably likely” to inform such parents and eligible students of their rights. The school district will take steps to ensure that parents or eligible students whose primary or home language is not English or who are disabled will also be notified of their rights regarding a student’s education records.
  • On an annual basis, the school district will also notify parents and/or eligible students currently in attendance of any categories of information designated as directory information. This notice will provide such individuals with an opportunity to object to such disclosure. An objection to the disclosure of directory information shall be good for only one school year.  Parents and/or eligible students may not use the right to opt out of directory information disclosures to prohibit the school district from requiring students to wear or display a student identification card.
  • In the annual notification, the school district will also provide notice to parents and/or eligible students that the district is legally obligated to provide military recruiters, institutions of higher education, or school choice programs, upon request, with the names, addresses and telephone numbers of secondary school students, unless the secondary student or the parent of the student objects to such disclosure in writing. Such objection must be in writing and shall be effective for one school year.

 

  1. CONFIDENTIALITY OF EDUCATION RECORDS

 

  • All school officials are directed to maintain the confidentiality of personally identifiable information contained in a student’s education records. Each person who has access to education records is responsible for ensuring personally identifiable information is protected from disclosure at collection, storage, disclosure, and destruction stages. Disclosure of information is permitted only in accordance with Board policy and administrative regulations and in a manner consistent with state and federal law.
  • Education records are not public records and any disclosure other than to persons authorized to receive the records without prior consent of a parent or an eligible student violates the law and Board policy, except as provided in federal and state statutes.
  • The school district shall use reasonable methods, including administrative policies and procedures, as well as physical and technological access controls, to ensure that school officials obtain access to only those education records in which they have a legitimate educational interest.
  • The district shall use reasonable methods to identify and authenticate the identity of parents, students, school officials and other parties to whom the district discloses personally identifiable information from education records.
  • The district shall require contractors and other outside agencies with access to education records to certify their compliance with the confidentiality requirements of this policy, as well as applicable state and federal law.

 

  1. ACCESS TO EDUCATION RECORDS

 

  • Parents and/or an eligible student have the right to inspect and review all education records of the student unless such rights have been waived under Section XI, below. Parents’ rights of inspection and review are restricted to information dealing with their own child. In the case of an eligible student, the right to inspect and review is restricted to information concerning the student.  All requests for access to education records must be in writing

 

  • When submitting a written request to inspect or review education records, the request must identify the record or records being sought. The school district will notify the parent or eligible student of the date, time, and location where the records may be inspected and reviewed.

 

  • The parents or eligible students may designate in writing a representative to inspect and review the records. Consent for disclosure of education records to a designated representative must be signed and dated by the parent or eligible student.

 

  • A school professional shall be present at all such inspections and reviews and shall respond to reasonable requests for explanations and interpretations of the records.

 

  • For the records of regular education students, the Board will make education records available for inspection and review by parents or eligible students within a reasonable period of time, but in any event, no more than forty-five (45) calendar days from the receipt of a written request.

 

  • For students requiring special education, the Board will comply with a request to review and inspect the child’s education records without unnecessary delay and before any meeting regarding an IEP or any due process hearing or resolution session held in accordance with the IDEA; otherwise, the Board will comply with such request not later than ten (10) school days of such request.

 

  • Parents of students eligible to receive special education and related services (or the eligible student) have the right to receive one free copy of their child’s (his/her) education records. The request for the free copy must be in writing and the Board will comply with the written request within ten (10) school days of the request. Notwithstanding the fact that a test instrument or portion of a test instrument may meet the criteria of an “education record” under the Family Educational Rights and Privacy Act, 20 USC 1232g, any test instrument or portion of a test instrument for which the test manufacturer asserts a proprietary or copyright interest in the instrument shall not be copied. The parent or eligible student retains the right to review and inspect such information and the Board shall respond to reasonable requests from the parent or eligible student for explanations and interpretations of the student’s education record, which may include reviewing copyrighted testing instruments.

 

  • Aside from a parent or eligible student, staff members, school employees and other school officials may access a student’s education records only if they have been determined by the school system to have a legitimate educational interest in accessing the information contained in such records. Disclosures to any other parties, may only be made in accordance with the exemptions and provisions set forth in Section VII, below.

 

  • Pursuant to the procedures set forth in Section VI, below, the district maintains a record of all parties that have requested access to education records, including access to education records found in computer memory banks.

 

  • Non-custodial Parents:

 

  1. Divorced Parents

 

A parent does not lose his or her right to access to education records upon divorce.  Non-custodial parents retain their rights to review their child’s education records unless the school district has been provided with evidence that there is a court order, state statute, or legally binding document relating to such matters as divorce, separation, or custody that specifically revokes the non-custodial parent’s rights.  School notices shall be mailed to the non-custodial parent/guardian requesting the notices at the same time that they are provided to the custodial parent/guardian.  Any requests by the non-custodial parent/guardian to receive school notices shall be effective for as long as the child remains in the school the student is attending at the time of the request.

 

  1. Incarcerated Parents

 

Nothing in this Policy shall be construed to limit a parent who is incarcerated from being entitled to knowledge of and access to all educational, medical, or similar records maintained in the cumulative record of any minor student of such incarcerated parent, except that such incarcerated parent shall not be entitled to such records if:

 

(a)        such information is considered privileged under Conn. Gen. Stat. § 10-154a, regarding a communication made privately and in confidence by a student to a professional employee in the course of the professional employee’s employment concerning alcohol or drug abuse or any alcoholic or drug problem of such student;

 

(b)       such incarcerated parent has been convicted in Connecticut or any other state sexual assault in violation of Conn. Gen. Stat. §§ 53a-70, 53a-70a, 53a-71, 53a-72a, 53a-72b, or 53a-73a; or

 

(c)        such incarcerated parent is prohibited from knowledge of or access to such student’s cumulative record pursuant to a court order.

 

  • Unaccompanied Youth:

 

  1. Notwithstanding anything in this Policy to the contrary, an unaccompanied youth shall be entitled to knowledge of and have access to all educational, medical or similar records in the cumulative record of such unaccompanied youth maintained by the school district. For the purposes of this provision, the term “unaccompanied youth” shall mean a homeless child or youth not in the physical custody of a parent or guardian.

 

  • Copies of Education Records/Fees:

 

  1. The school district cannot charge a fee to search for or to retrieve the education records of a student. As noted above, if a student has been identified as requiring special education and related services, the parents’ (or eligible student’s) right to inspect and review the child’s records shall include the right to receive one free copy of those records.  The request for the free copy shall be made in writing.  The Board shall comply with such request as stated above.  A charge will be levied for additional copies; in no case will the charge exceed [50¢] per page.

 

  1. In addition to the provision above regarding special education students, if circumstances effectively prevent the parent or eligible student from exercising the right to inspect and review the student’s education records, the district shall:

 

  1. provide the parent or eligible student with a copy of the records requested, or

 

  1. make other arrangements for the parent or eligible student to inspect and review the requested records.

 

  1. The Board reserves the right to charge for copies of a student’s education records. Such charge will not exceed 50¢ per page.

 

  1. RECORD KEEPING REQUIREMENTS/DOCUMENTATION OF ACCESS TO EDUCATION RECORDS

 

  • The school district will appoint an individual to be responsible for the care and upkeep of all education records. Education records are kept by categories, each of which encompasses a specific type of data collected during a student’s educational career. These categories also determine how long the school district must maintain the records.  The school district will provide to parents, on request, a list of the categories and locations of education records collected, maintained, or used by the school district.

 

  • Except as provided below, a record (log) will be kept documenting each request for, and disclosure of, personally identifiable information from the education records of each student, including information found in computer memory banks. The record log shall contain:

 

  1. the name of any individual, agency, or organization that requested or obtained access to the student’s records;

 

  1. the date of the request for access;

 

  1. whether access was given;

 

  1. the purpose for which the party was granted access to the records;

 

  1. the names of additional parties to whom the receiving party may disclose the information on behalf of the school district; and

 

  1. the legitimate educational interest in obtaining the information.

 

(C)The record (log) requirement does not apply to requests from, or disclosure to:

 

  1. a parent or eligible student;

 

  1. a party seeking directory information;

 

  1. a party who has a signed and dated written consent from the parent and/or eligible student;

 

  1. school officials from the school district in which the student is currently enrolled who have a legitimate educational interest in the information contained in the student’s record; or

 

  1. persons seeking or receiving the information as directed by a Federal grand jury, other law enforcement subpoena, or ex parte order of the Attorney General of the United States (provided that the information requested is not to be redisclosed).

(D)The record (log) is a permanent part of the student’s education records and must be available to the parent or eligible student upon request.

 

E        If the district makes a release of education records without consent in a health and safety emergency, the district must record:

 

  1. the articulable and significant threat to the health and safety of a student or other individuals that formed the basis for disclosure; and

 

  1. the parties to whom the district disclosed the information.

 

VII.     THE RELEASE OF RECORDS OR PERSONALLY IDENTIFIABLE INFORMATION

 

(A.)      The school system or its designated agent(s) may not permit release of education records or any information from such records which contains personally identifiable student information to any outside individual, agency, or organization without the signed and dated written consent of the parents or eligible student, except as indicated in Section VII.C below.  Personally identifiable information contained in the education record, other than directory information, will not be furnished in any form (i.e., written, taped, video or audio recorded, person-to-person, statement over the telephone, on computer disk, e-mailed or electronic message, etc.) to any person other than those listed below, unless prior written consent has been obtained.

 

(B.)      To be effective, the written consent must be signed and dated and must specify the records that may be disclosed, state the purpose of the disclosure, and identify the party or class of parties to whom the disclosure may be made.

 

(C.)      Personally identifiable information may be released without consent of the parents, or the eligible student, only if the disclosure meets one of the criteria set forth below:

 

  1. School Officials:

 

  1. a) The disclosure is to other school officials within the district, including teachers, who have been determined by the school district to have legitimate educational interests in the education records.

 

  1. b) A contractor, consultant, volunteer, or other party to whom the district has outsourced institutional services or functions, provided that the party:

 

1)         performs an institutional service or function for which the district would otherwise use employees;

 

2)         is under the direct control of the district with respect to the use and maintenance of education records; and      

 

3)         is subject to the requirements of FERPA with respect to the use and redisclosure of personally identifiable information from education records.

 

  1. c) The Board shall comply with the below Subsection I of this Section VII prior to the provision of student records, student information or student-generated content to any school official who is a consultant or operator, as those terms are defined in Subsection I.

 

  1. Transfer Students:

 

  1. a) The disclosure is to officials of another school, including other public schools, charter schools, and post-secondary institutions, in which the student seeks or intends to enroll, or where the student is already enrolled so long as the disclosure is for purposes related to the student’s enrollment or transfer. Disclosure of personally identifiable information will be made only upon condition that the student’s parents be notified of the transfer, receive a copy of the record if desired, and have an opportunity for a hearing to challenge the content of the record pursuant to Section X.

 

  1. b) When a student enrolls in a new public school district (including public charter school), the receiving school district must send written notice of such enrollment to the school the student previously attended not later than two (2) business days after the student enrolls. Not later than ten (10) days after receipt of such notice, the sending school shall transfer the student’s records to the new school district.

 

  1. c) Upon notification by the Department of Children and Families of a decision to change the school placement for a student attending district schools who is placed in out-of-home care by DCF pursuant to an order of temporary custody or an order of commitment, in accordance with section 46b-129 of the Connecticut General Statutes, the Board shall transmit to the receiving school, not later than one (1) business day after receipt of such notification from DCF, all essential education records for the student, including, but not limited to, the student’s individualized education program (“IEP”) and behavioral intervention plan, if any, and all documents necessary for the receiving school to determine appropriate class placement and to provide educational services. The Board shall transfer nonessential records to the receiving school in accordance with subsection b) above.

 

  1. The disclosure is to authorized representatives of the U.S. Comptroller, the U.S. Attorney General, the U.S. Secretary of Education, or State or local educational authorities. Disclosures of this nature may be made only in connection with an audit or evaluation of Federal or State supported education programs, or for the enforcement of or compliance with the Federal legal requirements that related to these programs.  These entities may make further disclosures of personally identifiable information that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf, if applicable requirements are met.

 

  1. The disclosure is made in connection with a student’s application for, or receipt of, financial aid, if such information is necessary to determine eligibility for, the amount of, or the conditions for financial aid, or to enforce the terms and conditions of financial aid.

 

  1. The disclosure is to state and local officials or authorities within the juvenile justice system as long as the officials and authorities to whom the records are disclosed certify in writing to the school district that (a) the information is required by the court, (b) will not be disclosed to any other party without the prior, written consent of the parent of the student, except as provided under State law. Disclosure shall be permitted for information relating to the student’s school attendance, adjustment and behavior, as well as the student’s IEP and related documents if the student receives special education services.  If a student is placed on probation by the juvenile court, school officials may issue their own recommendation concerning the conditions of the student’s probation.   

 

  1. The disclosure is to organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering predictive tests, administering student aid programs, or improving instruction, so long as:

 

  1. a) the study does not permit personal identification of parents or students by individuals other than representatives of the organization,

 

  1. b) the information is destroyed after it is no longer needed for the purposes for which the study was conducted, and

 

  1. c) the Board enters into a written agreement with the organization conducting the study that satisfies the requirements of 34 C.F.R. § 99.31(a)(6).

 

  1. The disclosure is to accrediting organizations in order to carry out their accrediting functions.

 

  1. The disclosure is to parents of an eligible student who claim that student as a dependent student as defined in Section 152 of the Internal Revenue Code of 1986.

 

  1. The disclosure is to comply with a judicial order or lawfully issued subpoena, provided that the educational agency makes a reasonable effort to notify the parent or the eligible student in advance of compliance, unless such disclosure is in compliance with

 

  1. a) a federal grand jury subpoena and the court has ordered that the existence or the contents of the subpoena or the information furnished in response to the subpoena not be disclosed;

 

  1. b) any other subpoena issued for a law enforcement purpose and the court or other issuing agency has ordered that the existence or the contents of the subpoena or the information furnished in response to the subpoena not be disclosed; or

 

  1. c) an ex parte order obtained by the United States Attorney General (or designee not lower than an Assistant Attorney General) concerning the investigation or prosecution of terrorism crimes specified in sections 2332b(g)(5)(B) and 2331 of title 18, U.S. Code.

 

  1. If the school district initiates legal action against a parent or student, the school district may disclose to the court, without a court order or subpoena, the education records of the student that are relevant for the school district to proceed with the legal action as plaintiff.

 

  1. If a parent or eligible student initiates legal action against the school district, the school district may disclose to the court, without a court order or subpoena, the student’s education records that are relevant for the school district to defend itself.

 

  1. The disclosure is to appropriate parties, including parents of an eligible student, in connection with a health and safety emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals. In making a determination regarding the disclosure of education records without consent in a health and safety emergency, the district may take into account the totality of the circumstances pertaining to the threat to the health or safety of a student or other individuals.  If the district reasonably determines that there is an articulable and significant threat to the health or safety of a student or other individuals, it may disclose information from education records to any person whose knowledge of the information is necessary to protect the health or safety of the student or other individuals, provided, however, that the district record such disclosure in accordance with Section VI. D, above.

 

  1. The disclosure is to the parent of a student who is under 18 years of age or to the student.

 

  1. The disclosure concerns sex offenders and other individuals required to register under Section 170101 of the Violent Crime Control and Law Enforcement Act of 1994, 42 U.S.C. 14071, and the information was provided to the district under 42 U.S.C. 14071 and applicable federal guidelines.

 

  1. The disclosure is to the Secretary of Agriculture or an authorized representative from the Food and Nutrition Service, or contractors acting on its behalf, for the purposes of conducting program monitoring, evaluations, and performance measurements of state and local educational and other agencies and institutions receiving funding or providing benefits of one or more federal meal or nutrition programs in order to report aggregate results that do not identify any individual. Such disclosures may only be made if:

 

  1. a) the data collected will be protected to prevent the personal identification of students and their parents by other than the authorized representatives of the Secretary of Agriculture, and

 

  1. b) any personally identifiable data will be destroyed when they are no longer needed for program monitoring, evaluations, and performance measurements.

 

  1. The disclosure is to an agency caseworker or other representative of the Department of Children and Families (“DCF”) or other child welfare agency or tribal organization who has the right to access a student’s case plan when the agency or organization is legally responsible for the care and protection of the student. The agency or organization may not disclose the education records or personally identifiable information contained in such records, except to an individual or entity engaged in addressing the student’s educational needs and authorized by the agency or organization to receive such disclosure.  Any disclosures made by the agency or organization must comply with applicable confidentiality laws for student education records.

 

(D.)      Directory Information

 

The school district will notify parents (of students currently enrolled within the district) or eligible students (currently enrolled in the district) annually of any categories of information designated as directory information.  This notice will provide such individuals with an opportunity to object to such disclosure.  An objection to the disclosure of directory information shall be good for only one school year. 

 

  1. School districts are legally obligated to provide military recruiters or institutions of higher education, upon request, with the names, addresses and telephone numbers of secondary school students, unless the secondary student or the parent of the student objects to such disclosure in writing. Such objection must be in writing and shall be effective for one school year. 

 

  1. In all other circumstances, information designated as directory information will not be released when requested by a third party unless the release of such information is determined by the administration to be in the educational interest of the school district and is consistent with the district’s obligations under both state and federal law.

 

  1. The school district may disclose directory information about students after they are no longer in enrollment in the school district. Notwithstanding the foregoing, the district will continue to honor any valid objection to the disclosure of directory information made while a student was in attendance unless the student rescinds the objection.

 

  1. An objection to the disclosure of directory information shall not prevent the school district from disclosing or requiring a student to disclose the student’s name, identified or institutional email address in a class in which the student is enrolled. Parents and/or eligible students may not use the right to opt out of directory information disclosures to prohibit the school district from requiring students to wear or display a student identification card.

 

  1. The school district will not use the student’s social security number or other non-directory information alone or combined with other elements to identify or help identify the student or the student’s records.

 

(E.)      De-identified Records and Information

 

  1. The school district may release education records or information from education records without the consent of a parent or eligible student after the removal of all personally identifiable information, provided that the district has made a reasonable determination that a student’s identity is not personally identifiable, whether through single or multiple releases, taking into account other reasonably available information.

 

  1. The school district may release de-identified education records including student level data from education records for the purpose of education research by attaching a code to each record that may allow the recipient to match information received from the same source, provided that:

 

  1. a) the district does not disclose any information about how it generates and assigns a record code, or that would allow a recipient of the information to identify a student based on the record code;

 

  1. b) the record code is used for no purpose other than identifying a de-identified record for the purposes of education research and cannot be used to ascertain personally identifiable information about a student; and

 

  1. c) the record code is not based on a student’s social security number or other personal information.

 

(F.)      Disciplinary Records:

 

      Nothing in this policy shall prevent the school district from:

 

  1. Including in the education records of a student appropriate information concerning disciplinary action taken against the student for conduct that posed a significant risk to the safety or well-being of that student, other students, or other members of the school community.

 

  1. Disclosing appropriate information concerning disciplinary action taken against a student for conduct that posed a significant risk to the safety or well-being of that student, other students, or other members of the school community, to teachers and school officials who have been determined to have legitimate educational interests in the behavior of the student.

 

(G.)      In accordance with state and federal law, the district will facilitate the transfer of records of suspension and expulsion of a student to officials of any private elementary or secondary school in which the student is subsequently enrolled or seeks, intends or is instructed to enroll. 

 

(H.)      Records of the Department of Children and Families (“DCF”)

 

  1. Documents related to any DCF child abuse and/or neglect investigations that are maintained by the Board are considered education records under the FERPA. As such, they are subject to the confidentiality and disclosure requirements set forth in this policy and in corresponding provisions of state and federal law.  Such records, including records of allegations, investigations and reports made to DCF, should be kept in a confidential and central location, with restricted access and shall be disclosed only as authorized by law.  In addition to meeting the requirements under FERPA, should the Board receive a request to disclose confidential DCF records to an outside third party, the Board shall redact the name or other personally identifiable information concerning the individual suspected of being responsible for the alleged abuse and/or neglect unless the requested records are being released to the individual named in the DCF records.

 

  1. In addition, the district shall redact the name or any personally identifiable information related to the identity of any individual responsible for making a report of alleged child abuse and/or neglect before releasing or transferring any DCF records containing such reports.

 

(I.)       Except as set forth in subsection I.5, below, the Board shall enter into a written contract with a consultant or operator any time the Board shares or provides access to student information, student records, or student-generated content with such consultant or operator.    

 

  1. The provisions of said contract shall comply with the requirements of Conn. Gen. Stat. §§ 10-234aa to 10-234dd.

 

  1. The district shall maintain and update an Internet web site with information relating to all contracts entered into pursuant to Subsection I, above. On or before September first of each school year, the Board shall electronically notify students and the parents or legal guardians of students of the address of such Internet website.  Not later than five (5) business days after executing a contract pursuant to this subsection, the Board shall post notice of such contract on the Board’s website.  The notice shall:

 

  1. State that the contract has been executed and the date that such contract was executed;

 

  1. Provide a brief description of the contract and the purpose of the contract; and

 

  1. State what student information, student records or student-generated content may be collected as a result of the contract.

 

  1. For purposes of this subsection, upon receipt of notice of a breach of security that results in the unauthorized release, disclosure or acquisition of directory information, student information, student records or student-generated content, the Board shall electronically notify, not later than two business days after receipt of such notice, the student and the parents or guardians of the student whose information is involved in such breach. The Board shall thereafter post notice of such breach on the Board’s Internet web site.  The Internet posting shall comply with the requirements of FERPA.  All questions and concerns relative to breach of security shall be referred to [Insert Name and Contact Information].

 

  1. For purposes of this subsection, the following definitions are applicable:

 

  1. Consultant means a professional who provides noninstructional services, including but not limited to, administrative, planning, analysis, statistical or research services, to the Board pursuant to a contract with the Board.

 

  1. Operator means any person who (a) operates an Internet web site, online service or mobile application with actual knowledge that such Internet web site, online service or mobile application is used for school purposes and was designed and marketed for school purposes, to the extent it is engaged in the operation of such Internet web site, online service or mobile application, and (b) collects, maintains or uses student information.

 

  1. School Purposes means purposes that customarily take place at the direction of a teacher or the Board, or aid in the administration of school activities, including but not limited to instruction in the classroom, administrative activities and collaboration among students, school personnel or parents or legal guardians of students.

 

  1. Student means a person who is a resident of the state and (a) enrolled in a preschool program participating in the state-wide public school information system, pursuant to Conn. Gen. Stat. 10-10a; (b) enrolled in grades kindergarten to twelve, inclusive, in a school under the jurisdiction of the Board; (c) receiving special education and related services under an individualized education program; or (d) otherwise the responsibility of the Board.

 

  1. Student Information means personally identifiable information or material of a student in any media or format this is not publicly available and is any of the following:

 

1)         Created or provided by a student or the parent or legal guardian of a student, to the operator in the course of the student, parent or legal guardian using the operator’s Internet web site, online service or mobile application for school purposes;

 

2)         Created or provided by an employee or agent of the Board to an operator for school purposes;

 

3)         Gathered by an operator through the operation of the operator’s Internet web site, online service or mobile application and identifies a student, including but not limited to, information in the student’s records or electronic mail account, first or last name, home address, telephone number, date of birth, electronic mail address, discipline records, test results, grades, evaluations, criminal records, medical records, health records, Social Security number, biometric information, disabilities, socioeconomic information, food purchases, political affiliations, religious affiliations, text messages, documents, student identifiers, search activity, photographs, voice recordings, survey responses or behavioral assessments.

 

  1. Student Record means any information directly related to a student that is maintained by the Board or any information acquired from a student through the use of educational software assigned to the student by a teacher or employee of the Board, except student record does not include de-identified student information allowed under the contract to be used by the consultant or operator to:

 

1)         Improve educational products for adaptive learning purposes and customize student learning;

 

2)         Demonstrate the effectiveness of the contractor’s products in the marketing of such products; and

 

3)         Develop and improve the consultant’s or operator’s products and services.

 

  1. Notwithstanding anything in this Subsection to the contrary, the Board may use an operator’s or consultant’s services without entering into a contract as described above, if the use of an Internet web site, online service or mobile application operated by a consultant or an operator is unique and necessary to implement a child’s individualized education program or plan pursuant to Section 504 of the Rehabilitation Act of 1973 and such Internet website, online service or mobile application is unable to comply with the provisions of Conn. Gen. Stat. § 10-234bb, provided:

 

  1. Such Internet web site, online service or mobile application complies with FERPA and the Health Insurance Portability and Accountability Act of 1996, P.L. 104-191, as amended from time to time;

 

  1. The Board can provide evidence that it has made a reasonable effort to:

 

1)         enter into a contract with such consultant or operator to use such Internet web site, online service or mobile application, in accordance with the provisions of Conn. Gen. Stat. §§ 10-234bb; and

 

2)         find an equivalent Internet web site, online service or mobile application operated by a consultant or an operator that complies with the provisions of Conn. Gen. Stat. §§ 10-234bb;

 

  1. The consultant or operator complies with the provisions of Conn. Gen. Stat. § 10-234cc for such use; and

 

  1. The parent or legal guardian of such child, and, in the case of a child with an individualized education program, a member of the planning and placement team, sign an agreement that:

 

1)         acknowledges such parent or legal guardian is aware that such Internet web site, online service or mobile application is unable to comply with the provisions of Conn. Gen. Stat. §§ 10-234bb; and

 

2)         authorizes the use of such Internet web site, online service or mobile application.

 

  1. The Board shall, upon the request of a parent or legal guardian of a child, provide the evidence described in subsection 5.b, above.

 

VIII.    REDISCLOSURE OF EDUCATION RECORDS

 

(A.)      The school district may disclose personally identifiable information from an education record only on the conditions that:

 

  1. the party to whom the information is disclosed will not subsequently redisclose the information to any other party without the proper consent of the parent or eligible student, and

 

  1. the officers, employees, and agents of a party that receives such information may only use the information for the purposes for which disclosure was made.

 

(B.)      Notwithstanding the provisions of Section A. above, the school district may disclose personally identifiable information from an education record with the understanding that the information may be redisclosed by the recipient of the information as long as prior written consent for disclosure is not required, for one of the reasons listed in Article VII, Section C. above, and at least one of the following conditions is met.

 

  1. The record of the original disclosure includes the names of the parties to whom redisclosure is being made and the legitimate interests each such party has in requesting or obtaining the information.

 

  1. The original disclosure was to a state or local educational authority or federal official or agency as set forth in Article VII, Section C., and such state or local educational authority or federal official or agency has complied with the requirements of 34 CFR 99.32(b)(2).

 

  1. In the case of disclosures made pursuant to a court order or lawfully issued subpoena, the district has made a reasonable effort to notify the parent or eligible student in advance of compliance with the subpoena (except if such subpoena meets the criteria set forth above in Article VII, Section C. (10)).

 

  1. Disclosure is made to a parent, an eligible student, or the parent of an eligible student.

 

  1. The information is considered directory information.

 

(C.)      In the event that the Family Policy Compliance Office determines that a third party outside of the school district has improperly redisclosed personally identifiable information from education records in violation of FERPA, the school district may not allow that third party access to personally identifiable information from education records for at least five (5) years.

 

  1. AMENDMENT OF EDUCATION RECORDS

 

(A.)      If a parent or an eligible student believes that information in the student’s education records is inaccurate, misleading or in violation of the student’s right to privacy, he/she is entitled to:

 

  1. Request in writing that the school district amend the records;

 

  1. Receive within a reasonable period of time a decision from the school district with respect to its decision on the amendment(s) requested by the parent or eligible student.

 

(B.)      If the school district decides to amend the records, the school district shall promptly take such steps as may be necessary to put the decision into effect with respect to the requested amendments, and shall inform the parent or eligible student of the amendment.

 

(C.)      If the school district decides that an amendment of the records in accordance with the request is not warranted, it shall so inform the parent or eligible student and advise him/her of the right to a hearing pursuant to this policy.

 

  1. HEARING RIGHTS AND PROCEDURES

 

(A.)      Rights

 

  1. Upon written request of a parent or eligible student to the Superintendent, an opportunity for a hearing shall be provided to challenge the content of a student’s education records on the grounds that the information contained in the education records is inaccurate, misleading, or otherwise in violation of the privacy rights of the student.

 

  1. If, as a result of the hearing, the school district decides that information contained in the education records of a student is inaccurate, misleading, or otherwise in violation of the privacy rights of the student, the records shall be amended, and the parent or eligible student shall be informed in writing.

 

  1. If, as a result of the hearing, the school district decides that information contained in the education records of a student is not inaccurate, misleading, or otherwise in violation of the privacy rights of the student, the parent or eligible student shall be informed of the right to place in the student’s education records a statement commenting on the contested information or stating why he or she disagrees with the district’s decision, or both.

 

  1. Any statement placed in the records of the student shall be maintained by the school system as part of the records of the student as long as the record or contested portion is maintained by the school system.

 

  1. If the contested portion of the education record is disclosed by the school system, the statement of disagreement by the parents and/or eligible student shall also be disclosed.

 

(B.)      Procedures

 

  1. The hearing shall be held within a reasonable time after the school system has received the request, unless the parent or eligible student requests a delay.

 

  1. The parent or eligible student shall be given notice of the date, place, and time of the hearing, within a reasonable time in advance of the hearing.

 

  1. The hearing will be conducted by a person or persons appointed by the Superintendent of Schools. This person(s) shall be knowledgeable of the policies relating to confidentiality and shall not have a direct interest in the outcome of the hearing.

 

  1. The parent or eligible student and the school system shall have the right to be represented by person(s) of their choosing at their own expense, to cross-examine witnesses, to present evidence, and to receive a written decision of the hearing.

 

  1. The decision reached through the hearing shall be made in writing within a reasonable period of time after the hearing. The decision will be based solely upon the evidence presented at the hearing and shall include a summary of the evidence and the reasons for the decision.

 

  1. WAIVER OF RIGHTS

 

(A.)      A student who is an applicant for admission to an institution of post-secondary education or is in attendance at an institution of post-secondary education, may waive his or her right to inspect and review confidential letters and confidential statements of recommendations with the following limitations:

 

  1. The student is notified, upon request, of the names of all individuals providing the letters or statements.

 

  1. The letters or statements are used only for the purpose for which they were originally intended.

 

  1. The waiver is not required by the district as a condition of admission to or receipt of any other service or benefit from the district.

 

  1. The waiver is in writing and executed by the student, regardless of age, rather than by the parent.

 

(B.)      A waiver may be revoked with respect to any actions occurring after the revocation.

 

(C.)      Revocation of a waiver must be in writing.

 

XII.     SPECIAL CONFIDENTIALITY PROCEDURES FOR HIV-RELATED INFORMATION

 

(A.)      The following definitions shall apply to Section XII of this policy:

 

  1. Confidential HIV-Related Information

 

“Confidential HIV-related information” means any information pertaining to the protected individual or obtained pursuant to a release of confidential HIV-related information, concerning whether a person has been counseled regarding HIV infection, has been the subject of an HIV-related test, or has HIV infection, HIV-related illness or AIDS, or information which identifies or reasonably could identify a person as having one or more of such conditions, including information pertaining to such individual’s partners.

 

  1. Health Care Provider

 

“Health Care Provider” means any physician, dentist, nurse, provider of services for the mentally ill or persons with intellectual disabilities, or other person involved in providing medical, nursing, counseling, or other health care, substance abuse or mental health service, including such services associated with, or under contract to, a health maintenance organization or medical services plan.

 

  1. Protected Individual

 

“Protected individual” means a person who has been counseled regarding HIV infection, is the subject of an HIV-related test or who has been diagnosed as having HIV infection, AIDS or HIV-related illness.

 

  1. Release of confidential HIV-related information

 

“Release of confidential HIV-related information” means a written authorization for disclosure of confidential HIV-related information which is signed by the protected individual, if an eligible student, or a person authorized to consent to health care for the individual and which is dated and specifies to whom disclosure is authorized, the purpose for such disclosure and the time period during which the release is to be effective.  A general authorization for the release of medical or other information is not a release of confidential HIV-related information, unless such authorization specifically indicates its dual purpose as a general authorization and an authorization for the release of confidential HIV-related information.

 

  1. School Medical Personnel

 

“School medical personnel” means an employee of the Board who is a school nurse or the school district medical adviser.

 

(B.)      Confidentiality of HIV-related Information

 

  1. All school staff must understand that no person who obtains confidential HIV-related information regarding a protected individual may disclose or be compelled to disclose such information. Each person who has access to confidential HIV-related information is responsible for ensuring that confidential HIV-related information is protected from disclosure and/or redisclosure.

 

  1. Confidential HIV-related information is not public information and any disclosure, other than to persons pursuant to a legally sufficient release or to persons authorized by law to receive such information without a legally sufficient release, violates the law and Board policy.

 

(C.)      Accessibility of Confidential HIV-related Information

 

  1. No school staff member who obtains confidential HIV-related information may disclose or be compelled to disclose such information, except to the following:

 

  1. a) the protected individual, his/her legal guardian or a person authorized to consent to health care for such individual;

 

  1. b) any person who secures a release of confidential HIV-related information;

 

  1. c) a federal, state or local health law officer when such disclosure is mandated or authorized by federal or state law;

 

  1. d) a health care provider or health facility when knowledge of the HIV-related information is necessary to provide appropriate care or treatment to the protected individual or when confidential HIV-related information is already recorded in a medical chart or record and a health care provider has access to such record for the purpose of providing medical care to the protected individual;

 

  1. e) a medical examiner to assist in determining cause of death; or

 

  1. f) any person allowed access to such information by a court order.

 

(D.)      Procedures

 

  1. If a school staff member, other than school medical personnel, is given confidential HIV-related information regarding a protected individual who is also a student from the student’s legal guardian or the student, the school staff member shall attempt to secure a release of confidential HIV-related information for the sole purpose of disclosing such information to school medical personnel.

 

  1. If a school medical personnel member is given confidential HIV-related information regarding a protected individual, who is also a student, by a student’s legal guardian, or by the student, and the legal guardian or the student requests accommodations to the student’s program for reasons related thereto, the school medical personnel member shall inform the legal guardian or the student, if an eligible student, that a release of confidential HIV-related information is necessary before such information may be disclosed to other educational personnel capable of assessing the need for and implementing appropriate accommodations to the student’s program.

 

  1. Any school staff member who obtains confidential HIV-related information from a source other than the protected individual or his/her legal guardian, shall keep such information confidential and shall not disclose such information.

 

  1. No school staff member may disclose confidential HIV-related information to other school staff members without first obtaining a release of confidential HIV-related information.

 

  1. Any record containing confidential HIV-related information shall be maintained in a separate file, and shall not be subject to the provisions of this policy regarding accessibility of general student records.

 

  1. If school medical personnel determine that the health and safety of the student and/or others would be threatened if a release of confidential HIV-related information is not obtained, the school medical personnel may seek a court order authorizing disclosure. In such cases, such confidential HIV-related information may be disclosed as set forth in and subject to any limitation of such court order.

 

(E.)      Disclosures Pursuant to a Release

 

  1. Any disclosure pursuant to a release shall be accompanied by a notice in writing stating, “This information has been disclosed to you from records whose confidentiality is protected by state law. State law prohibits you from making any further disclosure of it without the specific written consent of the person to whom it pertains, or as otherwise permitted by said law.  A general authorization for the release of medical or other information is NOT sufficient for this purpose.”

 

  1. Oral disclosures must be accompanied or followed by the above notice within ten (10) days.

 

  1. Except for disclosures made to a federal, state or local health officer when such disclosure is mandated or authorized by federal or state law, a notation of all disclosures shall be placed in the medical record or with any HIV-related test result of a protected individual, who shall be informed of such disclosures on request.

 

XIII.    CHILD ABUSE REPORTING

 

Nothing in this policy shall limit a mandated reporter’s responsibility to report suspected child abuse or neglect under the Board’s Child Abuse and Neglect Reporting Policy [reference policy number]

 

XIV.    RIGHT TO FILE A COMPLAINT

 

FERPA affords parents and eligible students the right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA.  The name and address of the office that administers FERPA is:

            Family Policy Compliance Office

            U.S. Department of Education

            400 Maryland Avenue, S.W.

            Washington, DC  20202-8520

 

Legal References:

 

State Law:

 

Public Act 18-125, “An Act Concerning Revisions to the Student Data Privacy Act”

 

Conn. Gen. Stat. § 1-210 et seq.

Conn. Gen. Stat. § 10-220h

Conn. Gen. Stat. § 10-15b

Conn. Gen. Stat. § 10-233d

Conn. Gen. Stat. § 10-234aa

Conn. Gen. Stat. § 10-234bb

Conn. Gen. Stat. § 10-234cc

Conn. Gen. Stat. § 10-234dd

Conn. Gen. Stat. § 10-220d

Conn. Gen. Stat. § 10-253

Conn. Gen. Stat. § 17-16a

Conn. Gen. Stat. § 17a-28

Conn. Gen. Stat. § 17a-101k

Conn. Gen. Stat. § 19a-581 et seq.

Conn. Gen. Stat. § 46b-134

 

Regs. Conn. State Agencies § 10-76d-18

 

State Department of Education, Guidance on Civil Rights Protections and Supports for Transgender Students, June 2017

 

State Department of Education, Guidance on Civil Rights Protections and Supports for Transgender Students: Frequently Asked Questions, June 2017

 

State Department of Education memorandum dated December 21, 2010, on school choice recruitment

 

Office of the Public Records Administrator, Retention Schedule M8-Education Records, Revised 2/2005, available at http://ctstatelibrary.org/wp-content/uploads/2015/07/M8.pdf

 

 

Federal Law:

Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. §§ 1232g

USA Patriot Act of 2001, Pub. L. 107-56

Every Student Succeeds Act, Pub. L. No. 114-95

Healthy, Hunger-Free Kids Act of 2010, Pub. L. 111-296

The McKinney-Vento Homeless Education Assistance Act, 42 U.S.C. §§ 11431 et seq., as amended by Every Student Succeeds Act, Pub. L. 114-95.

34 CFR 99.1 - 99.67

34 CFR 300.560-300.576

 

Balancing Student Privacy and School Safety:  A Guide to the Family Educational Rights and Privacy Act for Elementary and Secondary Schools, U.S. Department of Education (October 2007), available at http://www.ed.gov/policy/gen/guid/fpco/ferpa/safeschools/.

 

ADOPTED: April 28, 1991

Amended:  February 3, 1998

Amended:  September 17, 2002

Amended:  August 19, 2014

Amended:  April 28, 2015

Amended: December 18, 2018

Approved 12/18/2018
Previous Policy Number: 5125

Notification of Rights Under FERPA for Elementary and Secondary Institutions

5200-A

                                                                                                            Appendix A

Notification of Rights Under FERPA for Elementary and Secondary Institutions

 [NOTE:  Under the procedures outlined in the policy, the following information will be disclosed on an annual basis to parents of students currently in attendance, or eligible students currently in attendance.]

 

            The Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g, et seq., affords parents and eligible students (i.e., students over 18, emancipated minors, and those attending post-secondary educational institutions) certain rights with respect to the student’s education records.  They are:

 

            (1)       The right to inspect and review the student’s education records within forty-five (45) calendar days of the day the District receives a request for access.

 

Parents or eligible students should submit to the school principal a written request that identifies the record(s) they wish to inspect.  The principal will make arrangements for access and notify the parents or eligible student of the time and place where the records may be inspected.

 

            (2)       The right to request the amendment of the student’s education records that the parents or eligible student believe are inaccurate or misleading, or otherwise violate the student’s privacy rights.

 

            Parents or eligible students who wish to ask the District to amend a record should write the school principal, clearly identify the part of the record the parents or eligible student want changed, and specify why it should be changed.

 

            If the District decides not to amend the record as requested by the parents or eligible student, the District will notify the parents or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parents or eligible student when notified of the right to a hearing.

 

            (3)       The right to privacy of personally identifiable information in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

 

            One exception that permits disclosure without consent is disclosure to a school official with legitimate interests.  A school official is a person employed by the District as an administrator, supervisor, instructor or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the Board of Education; a person or company with whom the District has outsourced services or functions it would otherwise use its own employees to perform (such as an attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

 

            Upon request, the District discloses a student’s education record without consent to officials of another school, including other public schools, charter schools, and post-secondary institutions, in which the student seeks or intends to enroll, or is already enrolled if the disclosure is for purposes of the student’s enrollment or transfer. Further, and in accordance with state and federal law and guidance, the District may disclose education records to another school for enrollment purposes, which may include exploration of educational placement options by the District or educational placement decisions made by a planning and placement or Section 504 team, or in order to explore placement options for the provision of alternative educational opportunities.

 

            (4)       The right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA.  The name and address of the office that administers FERPA is:

 

            Family Policy Compliance Office

            U.S. Department of Education

            400 Maryland Avenue, S.W.

            Washington, DC 20202-8520

 

            [Note:  In addition, a school district may want to include a directory information public notice, as required by the regulations, 34 CFR § 99.37, with its annual notification of rights under FERPA.  The following two paragraphs are recommended for inclusion and must be included in the annual notification if the school district wants to be able to disclose “Directory Information” under II.B of the Student Records Policy:]

 

Unless notified in writing by a parent or eligible student to the contrary within two weeks of the date of this notice, the school district will be permitted to disclose “Directory Information” concerning a student, without the consent of a parent or eligible student.  Directory Information includes information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed.  It includes, but is not limited to, the parent’s name, address and/or e-mail address, the student’s name, address, telephone number, e-mail address, photographic, computer and/or video images, date and place of birth, major field(s) of study, grade level, enrollment status (full-time; part-time), participation in school-sponsored activities or athletics, weight and height (if the student is a member of an athletic team), dates of attendance, degrees, honors and awards received, the most recent previous school(s) attended and student identification numbers for the limited purposes of displaying a student identification card.  The student identification number, however, will not be the only identifier used when obtaining access to education records or data.  Directory information does not include a student’s social security number, student identification number or other unique personal identifier used by the student for purposes of accessing or communicating in electronic systems unless the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user’s identity, such as a PIN or password.

 

The school district may disclose directory information about students after they are no longer in enrollment in the school district.  Notwithstanding the foregoing, the district will continue to honor any valid objection to the disclosure of directory information made while a student was in attendance unless the student rescinds the objection.

 

An objection to the disclosure of directory information shall not prevent the school district from disclosing or requiring a student to disclose the student’s name, identified or institutional email address in a class in which the student is enrolled.  Parents and/or eligible students may not use the right to opt out of directory information disclosures to prohibit the school district from requiring students to wear or display a student identification card.

 

The written objection to the disclosure of directory information shall be good for only one school year.  School districts are legally obligated to provide military recruiters and institutions of higher learning, upon request, with the names, addresses and telephone numbers of secondary school students, unless the secondary student or the parent of the student objects to such disclosure in writing.  Such objection shall be in writing and shall be effective for one school year.  In all other circumstances, information designated as directory information will not be released when requested by a third party unless the release of such information is determined by the administration to be in the educational interest of the school district and is consistent with the district’s obligations under both state and federal law.

 

 

12-18-18

 

Approved 12/18/2018
Previous Policy Number: IJ-R

ADMINSTRATIVE REGULATIONS REGARDING CLASSIFICATION OF EDUCATION RECORDS

5200-R

ADMINISTRATIVE REGULATIONS REGARDING

CLASSIFICATION OF EDUCATION RECORDS

 

The School District will appoint a Custodian of Records who will ensure that student education records are kept as follows:

 

  1. CATEGORY “A” RECORDS:

 

  1. Category A includes official administrative records that constitute the minimum personal data necessary for the operation of the educational system.

 

  1. Category A records shall be maintained for at least fifty (50) years after the student leaves the school district or graduates.

 

  1. All Category A records created by the district shall include the student’s state-assigned student identifier (SASID).

 

  1. Notice of a student’s suspension or expulsion shall be expunged from the student’s cumulative education record if the student graduates from high school, except for notice of an expulsion of a student in grades nine through twelve, inclusive, based upon possession of a firearm or deadly weapon.

 

  1. *In cases where a student is suspended or expelled for the first time, and the Administration or the Board, respectively, has shortened or waived the period of suspension or expulsion in accordance with the Board’s disciplinary policy relating to first time offenses, the Administration or the Board, respectively, may choose to expunge such notice of suspension or expulsion from the student’s cumulative record at the time the student completes the specified program and any other conditions imposed by the Administration/Board, rather than upon graduation. The Board may choose to expunge an expulsion notice from a student’s cumulative record prior to graduation if such student has demonstrated to the Board that the student’s conduct and behavior in the years following such expulsion warrants an expungement.  Should the notice be expunged in accordance with one of these provisions, a record of the fact that the student had been suspended or expelled shall be maintained apart from the student’s cumulative record, for the limited purpose of determining whether any subsequent offenses by the student would constitute the student’s first suspension or expulsion.

 

  1. Category A records shall include, at a minimum, the following:

 

RECORD

LOCATION

a.     Basic biographical information

Cumulative/Health File

b.   Academic achievement (grades/transcripts)

Cumulative File

c.   Date of high school graduation
or equivalent

Cumulative File

d.   Records of immunizations

Cumulative/Health/Pupil Personnel File

e.  Attendance records (days absent/present/tardy)

Cumulative File

f.  *Notice of Expulsion for Firearm or Deadly Weapon (C.G.S. 10-233c(e) , 10-233d(f) )

Cumulative File

 

 

  1. CATEGORY “B” RECORDS

 

  1. This includes verified information for the formulation of education programs for all students, but not absolutely necessary over an indefinite period of time.

 

  1. Data in Category B must be accurate, clearly understood, and verified before becoming part of any continuing record. There should be no anonymous entries in a student’s education record. 

 

  1. Category B records must be maintained for at least six (6) years after the student leaves the school district or graduates from high school.

 

  1. Notice of a student’s suspension or expulsion shall be expunged from the student’s cumulative education record if the student graduates from high school, except for notice of an expulsion of a student in grades nine through twelve, inclusive, based upon possession of a firearm or deadly weapon.

 

  1. *In cases where a student is suspended or expelled for the first time, and the Administration or the Board, respectively, has shortened or waived the period of suspension or expulsion in accordance with the Board’s disciplinary policy relating to first time offenses, the Administration or the Board, respectively, may choose to expunge such notice of suspension or expulsion from the student’s cumulative record at the time the student completes the specified program and any other conditions imposed by the Administration/Board, rather than upon graduation. The Board may choose to expunge an expulsion notice from a student’s cumulative record prior to graduation if such student has demonstrated to the Board that the student’s conduct and behavior in the years following such expulsion warrants an expungement.  Should the notice be expunged in accordance with one of these provisions, a record of the fact that the student had been suspended or expelled shall be maintained apart from the student’s cumulative record, for the limited purpose of determining whether any subsequent offenses by the student would constitute the student’s first suspension or expulsion.

 

  1. Records containing information pertaining to child abuse/neglect referrals or reports; or containing confidential HIV-related information should be kept separate from the student’s cumulative folder, in confidential files.

 

  1. Confidential HIV-related information contained in the confidential file should only be disclosed pursuant to district policy.

 

  1. Information contained in documents related to any Department of Children and Families (“DCF”) child abuse and/or neglect investigation, or any such investigation conducted by local law enforcement officials, shall be kept confidential in a central location. Such records shall only be disclosed in accordance with the Board’s policy regarding Confidentiality and Access to Education Records.

 

  1. Category B records shall include the following (if applicable):

 

RECORD

LOCATION

a.   Child-Study Team Records / Student Assistance Team Records

     

Cumulative/Pupil Personnel File

a.     Standardized group test scores (CAPT, CMT etc.)

 

 

 

 

      and/or personality testing program results

Cumulative/Pupil Personnel File

c.   Diagnostic reading/math test results

      (not special education)

Cumulative File

d.   Educational and/or vocational interest

Cumulative File

e.   Speech/language and hearing evaluations
(not special education)

Cumulative/Health File

f.    Comprehensive health records    

Cumulative/Health/Pupil
Personnel File

g.   Correspondence relating to the student

Cumulative/Health/Pupil
Personnel File

h.   Suspensions/expulsions, and the Individualized Learning Plan implemented for an expelled student, which shall include the student’s state-assigned student identifier (SASID)

Cumulative File*

i.    Parent/eligible student’s signed
release forms

Cumulative/Health/Pupil
Personnel File

j.    Truancy Records (including record of parent conferences and referrals )

Cumulative File

k.   Child Abuse/Neglect Forms

CONFIDENTIAL FILE IN CENTRAL LOCATION

l.    Reports Containing Confidential
HIV-Related Information

CONFIDENTIAL FILE

m.  Awards

Cumulative File

n.  Diagnostic test results (non special education)

Cumulative File/Pupil Personnel

o.  Extracurricular Activities

Cumulative File

p.  Letters of Recommendation

Cumulative File

q.  Parent’s/Eligible Student’s signed release forms (permitting disclosure of records)

Cumulative File/Health/Pupil Personnel File

r. Diploma (if not picked up by student)

Cumulative File

s.  Accident Reports

Cumulative File

t.  Basic school entrance health histories

Cumulative/Health File

u.  Cumulative Health Record (CHR-1, original or copy)

Health File (*copy remains with district/original follows student)

v. Individualized Health Care Plans / Emergency Care Plans

Cumulative/Health/Pupil Personnel File

 

w.  Health Assessment Records (HAR-3)

Health File

x.  Incident Reports

Cumulative File

y.  Medication administration records (*6 yrs OR until superseded by yearly summary on CHR-1), which shall include the student’s state-assigned student identifier (SASID)

Health File

z.  Parent authorization for medications/treatments

Health File

aa.  Physician’s orders for medications treatments

Health File

bb.  Referral forms for services based on results of mandated screenings

Health/Pupil Personnel File

cc.  Sports histories and physical-examination reports

Health File

dd.  Nursing Records (Health assessment data; Nursing process notes; 3rd party health records)

Health File

ee. Correspondence to parents related to verified acts of bullying; intervention plans and safety plans, as may be required under state law

Cumulative File

 

 

  1. CATEGORY “C” RECORDS – SPECIAL EDUCATION

 

  1. Category C includes verified information necessary for the formulation of prescriptive educational plans designed to meet the unique needs of selected students.

 

  1. Category C information should be kept separate from the student’s cumulative folder, in the Pupil Personnel File.

 

  1. Category C records must be maintained for at least six (6) years after the student leaves the school district or graduates from high school.

 

  1. Prior to the destruction of Category C information, notification to parents and/or eligible students via media will be made and opportunity provided to copy said records.

 

 

Category C shall include (where applicable):

 

RECORD

LOCATIONS

a.   PPT referral forms

Pupil Personnel File

b.   School counselor case records

Cumulative/ Pupil Personnel File

c.   School psychologists case records

Cumulative/Pupil Personnel File

d.   School social-work case records

Cumulative/Pupil Personnel File

e.   School speech/language pathology case records

Cumulative/Pupil Personnel File

f.  Section 504 Records

Cumulative/Pupil Personnel File

 

 

g.   Special Education assessment/evaluation reports

Pupil Personnel File

h.   Due process records (including complaints, mediations, and hearings)

Pupil Personnel File

i.    Individual Transition Plan

Pupil Personnel File

j.    Individualized Education Program (“IEP”) Records

Pupil Personnel File

k.   Planning and Placement Team (“PPT”) records (including notices, meetings, consent forms)

Pupil Personnel File

l.    Individualized Family Service Plans (“IFSPs”)

Pupil Personnel File

m. Incident Reports of Seclusion

Pupil Personnel File

n. Incident Reports of Physical Restraint

Pupil Personnel File

 

 

 

  1. CATEGORY “D” RECORDS

 

  1. Category D records must be maintained for minimum retention period specified below.

 

Category “D” shall include (if applicable):

 

 

RECORD

 

MINIMUM RETENTION REQUIRED

 

 

 

LOCATION

a.  Sports Contract/Student Contract (including signature sheet for student handbook)

End of school year in which signed

Cumulative File

b.  Permission slips / waivers

3 years

Cumulative File

 

c.  Free/reduced meal application and documentation

3 years

Cumulative File

d.  Annual Notification to Parents (Student behavior and Discipline, Bus Conduct, Electronic Communications Systems, and the National School Lunch Program)

1 year

Cumulative File

e.  Adult education Registration Records

3 years or until audited, whichever comes first

Cumulative File

 

 

f.  After school program registration records

1 year

Cumulative File

 

g.  Pesticide application notification registration form

5 years

Cumulative File

h.  School registration records including residency documentation

3 years or until audited, whichever comes later

Cumulative File

 

i.  Student portfolio work (student produced work for grading assessment)

End of year in which student received grade

May be Maintained by Individual Teachers

 

j.  Tardy slips from parents/guardians

End of school year

Cumulative File

k.  Physician’s Standing orders

Permanent; revise as required.  Keep old copy separately.

Health File

l. Student’s emergency information card

Until superseded or student leaves school district

Cumulative/Health File

m. Test Protocols

Discretion of district

Cumulative/Pupil Personnel File

n.  Surveillance videotapes made on school bus (*if maintained by district)

2 weeks

N/A

o.  Log of access to education records

Maintained for same retention period as required for the record

Cumulative/Health/Pupil Personnel

 

 

  1. DURATION OF EDUCATION RECORDS

 

  1. Records shall be destroyed in accordance with district policy and the Records Retention Schedule of the Public Records Administrator.

 

  1. Records may be maintained for longer periods of time whenever valid cause for the retention of records is shown to the custodian of records.

 

  1. Notwithstanding the applicable retention schedule, the school district shall not destroy any education record if a parent or eligible student has an outstanding request to inspect and review the education record.

 

 

  1. MAINTENANCE OF EDUCATION RECORDS OF TRANSGENDER AND GENDER NON-CONFORMING STUDENTS

 

  1. The Administration shall comply with all processes and procedures relative to the amendment of education records when presented with a request to change a student’s name, gender, or any other information contained in education records.

 

  1. If the Administration changes the name and/or gender in a transgender or gender non-conforming student’s education record, all education records containing the student’s birth name and gender shall be maintained, if so required under federal and/or state law and regulations, separately from other education records and in a strictly confidential location and manner.

 

  1. RESPONSIBILITY FOR MAINTENANCE OF EDUCATION RECORDS

 

  1. The Director of Pupil Personnel is the Custodian of Records.

 

  1. In addition, the following personnel are designated as the guardians of records for each of the schools:

 

  1. a) Categories A, B & D: Principal at each school.

 

  1. b) Category C: Case Manager at each school.

 

  1. c) With respect to confidential HIV-related information, if the Principal is a recipient of an HIV-related disclosure, the Principal shall be the guardian of records. If not, whoever was the recipient of the HIV-related disclosure shall be the guardian of the records. 

 

  1. d) With respect to child abuse and neglect investigation material, the Superintendent of Schools or designee shall be the guardian of the records.

 

  1. The chief custodian of records will annually list for public inspection the names and positions of the custodians of records in each of the schools.

 

  1. Each of the custodians of records shall supply parents, on request, a list of the types and locations of education records collected, maintained, or used within the Meriden Public Schools.

 

  1. The custodians of records is responsible for ensuring compliance with the confidentiality and access provisions of this Board policy and these administrative regulations.

 

ADOPTED: August 19, 2014

Amended:  April 28, 2015

Amended:  December 18, 2018

           

 

Approved 12/18/2018
Previous Policy Number:

STUDENT RECORDS

5200-R

ADMINISTRATIVE REGULATIONS REGARDING
CLASSIFICATION OF EDUCATION RECORDS

The School District will appoint a Custodian of Records who will ensure that student education records are kept as follows:

A.    CATEGORY “A” RECORDS:

1.    Category A includes official administrative records that constitute the minimum personal data necessary for the operation of the educational system.

2.    Category A records shall be maintained for at least fifty (50) years after the student leaves the school district or graduates.

3.    Notice of a student’s suspension or expulsion shall be expunged from the student’s cumulative education record if the student graduates from high school, except for notice of an expulsion based upon possession of a firearm or deadly weapon.  

4.    *In cases where a student is suspended or expelled for the first time, and the Administration or the Board, respectively, has shortened or waived the period of suspension or expulsion in accordance with the Board’s disciplinary policy relating to first time offenses, the Administration or the Board, respectively, may choose to expunge such notice of suspension or expulsion from the student’s cumulative record at the time the student completes the specified program and any other conditions imposed by the Administration/Board, rather than upon graduation.  Should the notice be expunged in accordance with this provision, a record of the fact that the student had been suspended or expelled shall be maintained apart from the student’s cumulative record, for the limited purpose of determining whether any subsequent offenses by the student would constitute the student’s first suspension or expulsion.

5.    Category A records shall include, at a minimum, the following:

 
RECORD    LOCATION       
a.    Basic biographical information    Cumulative/Health File       
b.    Academic achievement (grades/transcripts)    Cumulative File       
c.    Date of high school graduation
or equivalent    Cumulative File       
d.    Records of immunizations    Cumulative/Health/Pupil Personnel File       
e.  Attendance records (days absent/present/tardy)    Cumulative File       
f.  *Notice of Expulsion for Firearm or Deadly Weapon (C.G.S. 10-233c(e) , 10-233d(f) )    Cumulative File    

B.    CATEGORY “B” RECORDS

1.    This includes verified information for the formulation of education programs for all students, but not absolutely necessary over an indefinite period of time.  

2.    Data in Category B must be accurate, clearly understood, and verified before becoming part of any continuing record.  There should be no anonymous entries in a student's education record.  

3.    Category B records must be maintained for at least six (6) years after the student leaves the school district or graduates from high school.  

4.    Notice of a student’s suspension or expulsion shall be expunged from the student’s cumulative education record if the student graduates from high school, except for notice of an expulsion based upon possession of a firearm or deadly weapon.  

5.    *In cases where a student is suspended or expelled for the first time, and the Administration or the Board, respectively, has shortened or waived the period of suspension or expulsion in accordance with the Board’s disciplinary policy relating to first time offenses, the Administration or the Board, respectively, may choose to expunge such notice of suspension or expulsion from the student’s cumulative record at the time the student completes the specified program and any other conditions imposed by the Administration/Board, rather than upon graduation.  Should the notice be expunged in accordance with this provision, a record of the fact that the student had been suspended or expelled shall be maintained apart from the student’s cumulative record, for the limited purpose of determining whether any subsequent offenses by the student would constitute the student’s first suspension or expulsion.

6.    Records containing information pertaining to child abuse/neglect referrals or reports; or containing confidential HIV-related information should be kept separate from the student’s cumulative folder, in confidential files.

7.    Confidential HIV-related information contained in the confidential file should only be disclosed pursuant to district policy.

8.    Information contained in documents related to any Department of Children and Families (“DCF”) child abuse and/or neglect investigation, or any such investigation conducted by local law enforcement officials, shall be kept confidential in a central location.  Such records shall only be disclosed in accordance with the Board’s policy regarding Confidentiality and Access to Education Records.

9.    Category B records shall include the following (if applicable):


 
RECORD    LOCATION       
a.    Child-Study Team Records / Student Assistance Team Records
        Cumulative/Pupil Personnel File       
b.    Standardized group test scores (CAPT, CMT etc.)




    and/or personality testing program results    Cumulative/Pupil Personnel File       
c.    Diagnostic reading/math test results
    (not special education)    Cumulative File       
d.    Educational and/or vocational interest    Cumulative File       
e.    Speech/language and hearing evaluations
(not special education)    Cumulative/Health File       
f.    Comprehensive health records        Cumulative/Health/Pupil
Personnel File       
g.    Correspondence relating to the student    Cumulative/Health/Pupil
Personnel File       
h.    Suspensions/expulsions     Cumulative File*       
i.    Parent/eligible student’s signed
release forms     Cumulative/Health/Pupil
Personnel File       
j.    Truancy Records (including record of parent conferences and referrals )    Cumulative File       
k.    Child Abuse/Neglect Forms    CONFIDENTIAL FILE IN CENTRAL LOCATION       
l.    Reports Containing Confidential
HIV-Related Information    CONFIDENTIAL FILE       
m.  Awards    Cumulative File       
n.  Diagnostic test results (non special education)    Cumulative File/Pupil Personnel       
o.  Extracurricular Activities    Cumulative File       
p.  Letters of Recommendation    Cumulative File       
q.  Parent’s/Eligible Student’s signed release forms (permitting disclosure of records)    Cumulative File/Health/Pupil Personnel File       
r. Diploma (if not picked up by student)    Cumulative File       
s.  Accident Reports    Cumulative File       
t.  Basic school entrance health histories    Cumulative/Health File       
u.  Cumulative Health Record (CHR-1, original or copy)    Health File (*copy remains with district/original follows student)       
v. Individualized Health Care Plans / Emergency Care Plans    Cumulative/Health/Pupil Personnel File
       
w.  Health Assessment Records (HAR-3)    Health File       
x.  Incident Reports    Cumulative File       
y.  Medication administration records(*6 yrs OR until superseded by yearly summary on CHR-1)    Health File       
z.  Parent authorization for medications/treatments    Health File       
aa.  Physician’s orders for medications treatments    Health File       
bb.  Referral forms for services based on results of mandated screenings    Health/Pupil Personnel File       
cc.  Sports histories and physical-examination reports    Health File       
dd.  Nursing Records (Health assessment data; Nursing process notes; 3rd party health records)    Health File       
ee. Correspondence to parents related to verified acts of bullying; intervention plans and safety plans, as may be required under state law    Cumulative File    


C.    CATEGORY “C” RECORDS – SPECIAL EDUCATION

1.    Category C includes verified information necessary for the formulation of prescriptive educational plans designed to meet the unique needs of selected students.  

2.    Category C information should be kept separate from the student's cumulative folder, in the Pupil Personnel File.

3.    Category C records must be maintained for at least six (6) years after the student leaves the school district or graduates from high school.  

4.    Prior to the destruction of Category C information, notification to parents and/or eligible students via media will be made and opportunity provided to copy said records.

Category C shall include (where applicable):

 
RECORD    LOCATIONS       
a.    PPT referral forms    Pupil Personnel File       
b.    School counselor case records    Cumulative/ Pupil Personnel File       
c.    School psychologists case records
    Cumulative/Pupil Personnel File       
d.    School social-work case records
    Cumulative/Pupil Personnel File       
e.    School speech/language pathology case records     Cumulative/Pupil Personnel File       
f.  Section 504 Records     Cumulative/Pupil Personnel File

       
g.    Special Education assessment/evaluation reports     Pupil Personnel File       
h.    Due process records (including complaints, mediations, and hearings)    Pupil Personnel File       
i.    Individual Transition Plan    Pupil Personnel File       
j.    Individualized Education Program (“IEP”) Records    Pupil Personnel File       
k.    Planning and Placement Team (“PPT”) records (including notices, meetings, consent forms)    Pupil Personnel File       
l.    Individualized Family Service Plans (“IFSPs”)    Pupil Personnel File    


D.    CATEGORY “D” RECORDS

1.    Category D records must be maintained for minimum retention period specified below.  


    
Category “D” shall include (if applicable):
 


RECORD    
MINIMUM RETENTION REQUIRED
    

LOCATION       
a.  Sports Contract/Student Contract (including signature sheet for student handbook)    End of school year in which signed    Cumulative File       
b.  Permission slips / waivers    3 years    Cumulative File
       
c.  Free/reduced meal application and documentation    3 years    Cumulative File       
d.  Annual Notification to Parents (Student behavior and Discipline, Bus Conduct, Electronic Communications Systems, and the National School Lunch Program)    1 year    Cumulative File       
e.  Adult education Registration Records    3 years or until audited, whichever comes first    Cumulative File

       
f.  After school program registration records    1 year    Cumulative File
       
g.  Pesticide application notification registration form    5 years    Cumulative File       
h.  School registration records including residency documentation    3 years or until audited, whichever comes later    Cumulative File
       
i.  Student portfolio work (student produced work for grading assessment)    End of year in which student received grade    May be Maintained by Individual Teachers
       
j.  Tardy slips from parents/guardians    End of school year    Cumulative File       
k.  Physician’s Standing orders    Permanent; revise as required.  Keep old copy separately.    Health File       
l. Student’s emergency information card    Until superseded or student leaves school district    Cumulative/Health File       
m. Test Protocols    Discretion of district    Cumulative/Pupil Personnel File       
n.  Surveillance videotapes made on school bus (*if maintained by district)    2 weeks    N/A       
o.  Log of access to education records    Maintained for same retention period as required for the record    Cumulative/Health/Pupil Personnel    


E.    DURATION OF EDUCATION RECORDS

1.    Records shall be destroyed in accordance with district policy and the Records Retention Schedule of the Public Records Administrator.

2.    Records may be maintained for longer periods of time whenever valid cause for the retention of records is shown to the custodian of records.

3.    Notwithstanding the applicable retention schedule, the school district shall not destroy any education record if a parent or eligible student has an outstanding request to inspect and review the education record.

F.    RESPONSIBILITY FOR MAINTENANCE OF EDUCATION RECORDS

1.    The Director of Pupil Personnel is the Custodian of Records.

2.    In addition, the following personnel are designated as the guardians of records for each of the schools:

a.    Categories A, B & D: Principal at each school.

b.    Category C: Case Manager at each school.

c.    With respect to confidential HIV-related information, if the Principal is a recipient of an HIV-related disclosure, the Principal shall be the guardian of records.  If not, whoever was the recipient of the HIV-related disclosure shall be the guardian of the records.  

d.    With respect to child abuse and neglect investigation material, the Superintendent of Schools or designee shall be the guardian of the records.

3.    The chief custodian of records will annually list for public inspection the names and positions of the custodians of records in each of the schools.

4.    Each of the custodians of records shall supply parents, on request, a list of the types and locations of education records collected, maintained, or used within the Meriden Public Schools.

5.    The custodians of records is responsible for ensuring compliance with the confidentiality and access provisions of this Board policy and these administrative regulations.

Amended:    August 19, 2014

Approved 8/19/2014
Previous Policy Number:

STUDENTS' RIGHT TO PETITION

5201

The Board recognizes the right of students to petition regarding educational and school matters in a manner which does not disrupt the orderly operation of the school schedule and program. Rules and regulations to implement this policy may be made by the principal of each school with the advice of the student council and subject to review by the Superintendent and the Board. No rule shall be made which prevents the petition from reaching the Board through the proper administrative channels. The intent of this policy is to encourage and increase communication between students and the Board.

 

Disabled 12/12/2014

Approved 4/28/1981
Previous Policy Number: IC6

Procedures for A Period of Silent Meditation

5202.1 (R)

A period of silent meditation will be held at the opening of school in the morning. This period of meditation is to be no less than thirty (30) seconds. It is not the prerogative of the school system or of any school to determine or attempt to determine the subject of meditation. Our purpose is to provide an opportunity for it to take place.

 

Board approved to delete 8/19/2014 - disabled 12/12/2014

Approved 4/28/1981
Previous Policy Number: IC7-R

FIELD TRIPS

5210

 

POLICY NUMBER: 5210

 

FIELD TRIPS

 

The Board of Education encourages and sanctions student field trips that are of value in helping achieve each participating student's educational objectives. 

 

All student field trips shall require prior written approval by the building principal.  In addition, all student field trips that are scheduled to last more than one day shall require the prior written approval of the Superintendent or his/her designee.

 

All student field trips that require Board funding not allocated in the Board's annual budget or exceeds the allocation by $2,500 or more, shall require Board approval.

 

The Board of Education will not be responsible for any field trip that is not approved in accordance with the procedures set forth in this policy and the accompanying regulations.

 

The Board of Education shall be informed of approved field trips which are to a location 100 or more miles from Meriden.

 

The Board of Education reserves the right of final approval of field trips in cases when local, state, or national government agencies have issued safety alerts.  To initiate this right, a majority vote will be required on a motion establishing a specific timeframe during which the Board will consider field trip requests for final approval.

 

 

Approved: October 17, 2006 

Amended: August 19, 2014    

 

 

Previous Policy Number: HH3.1

 

Approved 8/19/2014
Previous Policy Number: 6153

ADMINISTRATIVE REGULATIONS REGARDING FIELD TRIPS

5210(R)

POLICY NUMBER: 5210-R

 

 

ADMINISTRATIVE REGULATIONS REGARDINGFIELD TRIPS

 

 

GUIDELINES FOR CULTURAL, ENRICHING OR RECREATIONAL TRIPS NOT HAVING A DIRECT, EXPLICIT CONNECTION TO ESTABLISHED CURRICULUM

 

Field trips of this nature are to be limited to no more than three trips annually totaling no more than five (5) days absent from school without the expressed written consent of the Principal.

 

The Principal is encouraged to limit student participation on field trips in cases where there are established academic, attendance or behavioral concerns. Students who are not maintaining a C or higher average in the core academic areas are not permitted to attend field trips that would require missing more than one school day without expressed written consent of the Principal.

 

UTILIZATION OF FIELD TRIP MONIES

 

1.         All field trips must be in keeping with established Board policy.

 

2.         Decisions regarding the funding of area field trips will rest with the Principal.  In those instances where art, bilingual, music, special education, or vocational education activities may be involved, the Principal should coordinate with the appropriate supervisor or vice versa.

 

3.         Field trips are handled on a bid basis with information regarding the selection of a transportation firm to follow at a later date.

 

4.         The pool of money for field trips is assigned to schools on a per pupil allotment basis.

 

5.         This procedure and related funds in no way applies to athletic transportation or the purchase of admission tickets.

 

PROPOSED TRIP

 

The Field Trip Request form must be sent to the Principal at least twelve school days before the date of the proposed trip, stating reasons for the trip, time, date, place, cost (to school or student), number of students and teachers involved, grade level, and the number of parents to be used as chaperones.  Please state the activities prior to the trip and activities to be held as a follow-through of the trip.

 

A permission slip for parents must be submitted to the appropriate administrator for approval before sending to parents.  This slip must be typed and this is the responsibility of the teacher.

 

 

 

 

 

 

APPROVED TRIP

 

Approved permission slips are to be sent to parents. The permission slip must include the reason for the trip, time of departure, approximate time of return, place cost, and notification of searches of student possessions, luggage and lodging accommodations.  This must be sent to the parents at least six days before the trip is to be taken. No student will be allowed to go on the trip without a signed permission slip.  Calls will not be made for permission the day of the trip.

 

A list of the names of chaperones must be sent to the Principal.

 

A list of names of students and teachers involved must be sent to the Principal.

 

A list of names of students not going and the arrangements made for them must be sent to the Principal.  (These arrangements are to be made by the teacher or teachers taking the trip at least two days prior to the trip.)

 

Names of any students who cannot afford to go must be forwarded to the Principal. (Limited funds might be used in these special cases.)

 

Any deviation from listed procedures may result in delay or rejection of the trip.

 

Safety is always of the utmost importance.  Field trips should be a regular part of the total education program and are the responsibility of the classroom teacher.

 

 

 

 

Approved:       April 28, 1981

Amended:        April 6, 1999

Amended:        August 19, 2014


Previous Policy Number: 6153.4 (R)

 

 

 

Approved 8/19/2014
Previous Policy Number: 6153.4(R)

Field Trip Request

5210.1(E)

/uploads/5210_1-E_Field_Trip_Request_Form.pdf

View/download FIELD TRIP REQUEST FORM

 

 

 

Approved 11/21/2017
Previous Policy Number: 6153.1 (E)

Field Trip Permission

5210.2(E)

 

View / download FIELD TRIP PERMISSION (printable PDF)

Approved 11/21/2017
Previous Policy Number: 6153.2 (E)

Driver Affidavit

5210.3(E)

View / download Driver Affidavit (printable PDF)

Approved 4/28/1981
Previous Policy Number: 6153.3 (E)

VOLUNTEERS

5220

The Board encourages the utilization of student volunteers in the educational program and in useful community service. All student volunteers shall be expected to maintain their grades, attend all classes, and recognize that the activities for which they are volunteering their services are secondary to the primary goal of acquiring an education.

Approved 4/28/1981
Previous Policy Number: IF

YOUTH SUICIDE PREVENTION

5220

Youth Suicide Prevention

 

Suicide has become a leading cause of death among young people and is a concern to the school system and the community it serves.  Since the Board’s philosophy strives to create an atmosphere in which students can experience desirable emotional and social growth, the district wishes to take a proactive stance in preventing the problem of youth suicide and youth suicide attempts.

 

The Meriden Public Schools recognizes its basic commitment and responsibility to provide programs and procedures conducive to the positive development of young people and to provide appropriate intervention and referral for those potentially suicidal youths who come to the attention of school personnel.  At the same time, the Meriden Public Schools recognizes that suicide is a complex issue; while the school may recognize potentially suicidal students, it cannot make clinical assessment of risk and provide in-depth counseling but must refer the young person to a community or family determined private agency for such assessment and counseling.

 

Any Board employee who has knowledge of a suicidal threat, attempt or ideation must immediately report this information to the building principal or his/her designee, who will, in turn, notify appropriate Pupil Personnel Services (PPS) staff, the designated Crisis Intervention Team m(CIT), and the Student Assistance Team (SAT).  The PPS staff, CIT members, and SAT members, with administrative assistance, if necessary, will contact the student's family and appropriate resources outside and within the school system.  Information concerning a student's suicide attempt, threat or risk will be shared with others to the degree necessary to protect that student and others.

 

 

Legal Reference:

Connecticut General Statutes, Section 17-38a

Public Act No. 89-168 (An Act Concerning Child Abuse and the Prevention of Youth

Suicide)

 



Approved:       June 19, 1990

Amended:        August 19, 2014

 

Previous Policy Number: ID2.8

 

 

Approved 8/19/2014
Previous Policy Number: 5141.5

ADMINISTRATIVE REGULATIONS REGARDING SUICIDE PREVENTION AND INTERVENTION

5220-R

POLICY NUMBER: 5220-R

 

ADMINISTRATIVE REGULATIONS

REGARDING

SUICIDE PREVENTION AND INTERVENTION

 

Management of Suicidal Risk                                              

 

            The school cannot be expected to thoroughly evaluate and eliminate suicidal risk.  Nevertheless, the Board is committed to respond in a supportive manner, both aggressively and immediately, to a student who has attempted, has threatened, or is seriously considering attempting suicide.  The following procedures shall be implemented toward this end.

 

I.          Any staff member who becomes aware of a student who may be at risk of suicide must immediately notify the building principal or his/her designee.  This must be done even if the student has confided in the staff person and asked that his/her communication be kept confidential.  The principal or designee will then notify an appropriate Pupil Personnel Service (PPS), Crisis Intervention Team (CIT), and Student Assistance Team (SAT) staff member. The principal may have multiple designees.

 

II.        The Meriden Public Schools staff member shall interview the student, consider available background information and determine whether the student is "at-risk" or in "imminent danger."

 

III.       If the student is assessed to be "at-risk":

 

A.        The Meriden Public Schools staff member shall notify the student's parent/guardian and request a meeting with them as soon as possible, preferably that same day.

 

B.        When the parent/guardian arrives at school, the Meriden Public Schools staff member shall meet with him/her to discuss:

1.         the seriousness of the situation;

 

2.         the need for an immediate suicide risk evaluation at a medical or mental health facility, or other appropriate evaluation(s);

 

3.         the need for continued monitoring of the student at home if he/she is released following the evaluation;

 

4.         referral to appropriate professional services outside the school system; and

 

5.         a request for the parent/guardian to sign a release of information form permitting communication between the school and the facility to which the student will be taken, the student's therapist and other appropriate individuals.

 

C.        The Meriden Public Schools staff member shall document in writing the course of events, including what transpired at the meeting, and the outcome.

 

D.        If the parent/guardian does not follow through, thereby leaving the student "at-risk", a medical referral to the Department of Children and Families (DCF) should be made (if the student is less than 18 years of age).  The parent/guardian should be notified as soon as possible that such a referral has been made.

 

E.         The Meriden Public Schools staff member may notify other staff, as necessary to protect the student and others.

 

F.         The Meriden Public Schools staff member may refer the student to the school's Child Study Team, Mental Health Team, Crisis Intervention Team, Student Assistance Team, Planning Placement Team or other staff as appropriate for further consultation and planning.

 

G.        The Meriden Public Schools staff member or the team shall monitor the student's progress and shall consult as necessary with family, outside professionals and school staff.

IV.       If the student is assessed to be "in imminent danger":

A.        The Meriden Public Schools staff member shall ensure that the student is not left alone.

 

B.        The Meriden Public Schools staff member shall notify the parent/guardian and request that the student be picked up at school and taken to a medical or mental health professional for thorough suicidal risk evaluation.

 

C.        When the parent/guardian arrives at school, the Meriden Public Schools staff member shall meet with him/her to discuss:

1.         the seriousness of the situation;

 

2.         the need for an immediate suicide risk evaluation at a medical or mental health facility, or other appropriate evaluation(s);

 

3.         the need for continued monitoring of the student at home if he/she is released following the evaluation;

 

4.         referral to appropriate professional services outside the school system; and

 

5.         a request for the parent/guardian to sign a release of information form permitting communication between the school and the facility to which the student will be taken, the student's therapist and other appropriate individuals.

 

E.         The Meriden Public Schools staff member shall document in writing the course of events, including what transpired at the meeting, and the outcome.

 

F.         The Meriden Public Schools staff member shall inform the principal of the course of events and the outcome.

 

G.        The Meriden Public Schools staff member may notify other staff, as necessary to protect the student and others.

 

H.        The Meriden Public Schools staff member may refer the student to the school's Child Study Team, Mental Health Team, Crisis Intervention Team, Student Assistance Team, Planning and Placement Team or other staff as appropriate for further consultation and planning.

I.          If the parent/guardian is unable to come to school:

 

1.         TheMeridenPublic Schools staff member shall provide, over the telephone, information as to available resources outside and within the school system, and shall plan follow-up contacts.

 

2.         The Meriden Public Schools staff member will notify the parent/guardian of his/her intent to and arrange transport of the student to an appropriate evaluation/treatment site by means of emergency vehicle (e.g., ambulance or police cruiser).

 

3.         Police may be notified if the student poses a threat to the safety of him/herself or others, or as dictated by other circumstances.

 

4.         TheMeridenPublic Schools staff member shall document in writing the course of events and the outcome.

 

5.         TheMeridenPublic Schools staff member shall inform the principal of the course of events and the outcome.

 

J.          If the parent/guardian does not agree with the school's determination that the student is in imminent danger or for any other reason refuses to take action:

 

1.         TheMeridenPublic Schools staff member shall meet with the building principal to develop an immediate plan focused on protection of the student.

 

2.         The Meriden Public Schools staff member shall notify the parent/guardian of the plan and shall either a) inform the parent/guardian that the Department of Children and Families (DCF) will be contacted and a medical neglect referral made, if the parent/guardian remains uncooperative and the student is less than 18 years of age; or b) inform the parent or guardian and student that the police will be called if the parent or guardian or student remains uncooperative.

 

3.         TheMeridenPublic Schools staff member shall arrange for an emergency vehicle to transport the student to the hospital or an appropriate mental health facility; shall inform hospital staff of the situation; shall plan follow-up in relation to hospital staff or mental health facility staff decisions as to how to proceed.

 

4.         TheMeridenPublic Schools staff member shall consult and cooperate with DCF and/or the police as necessary.

 

5.         TheMeridenPublic Schools staff member shall document in writing the course of events and the outcome.

 

K.        When a student assessed to have been "in imminent danger" returns to the school, the PPS staff member or the appropriate school-based team (if such referral has been made) shall coordinate consultation with outside professionals, supportive services in school, and changes in the instructional program, when necessary.

 

Suicide Education/Prevention - Students and Staff

 

I.          As part of theMeriden Public Schools' Health Education Curriculum and Developmental Guidance Curriculum, students will be educated regarding suicide risk factors and danger signals, and how they might appropriately respond if confronted with suicidal behavior, verbalizations, or thoughts.

 

II.        Annually, in-service training for school staff will be held in each school building to discuss suicide risk factors, danger signals, and the procedures outlined in these regulations.

 

Approved: August 19, 2014

Approved 8/19/2014
Previous Policy Number:

EMPLOYMENT

5230

Part-time school jobs shall be open to students in keeping with their abilities and the needs of the school for student help.

The Board also authorizes the district to serve as an employer for work-study programs. The Superintendent shall provide rules and regulations governing the employment of such students.

In all instances, school responsibilities are to take precedence over non-school related jobs.

Cross Reference:

Policy 6128 (Alternate School Programs)

Approved 4/28/1981
Previous Policy Number: IG

PHYSICAL RESTRAINTS AND SECLUSION OF STUDENTS AND USE OF EXCLUSIONARY TIME OUT

5300

PHYSICAL RESTRAINT AND SECLUSION OF STUDENTS AND USE OF EXCLUSIONARY TIME OUT

 

The Meriden Board of Education ("Board") seeks to foster a safe and positive learning environment for all students. Board of Education employees will restrict the use of physical restraint and seclusion of students to emergency situations, in accordance with this policy and accompanying administrative regulations and applicable law.  Physical restraint or seclusion of a student may be necessary in an emergency situation to maintain the safety of the student or another individual. The Board also regulates the use of exclusionary time out in accordance with this Policy and accompanying regulations and applicable law.

 

The Board of Education authorizes the Superintendent or his/her designee to develop and implement Administrative Regulations in accordance with this Policy and applicable law.  The Board of Education mandates compliance with this Policy and the associated Administrative Regulations at all times.  Violations of this Policy and/or associated Administrative Regulations by a Board of Education staff member or other individual working at the direction of, or under the supervision of, the Board of Education, may result in disciplinary action, up to and including possible termination of employment status and/or termination of contract for services.

 

Nothing within these regulations shall be construed to interfere with the Board’s responsibility to maintain a safe school setting, in accordance with Connecticut General Statutes § 10-220.  Under no circumstances shall employees or individuals under the supervision of the Board use corporal punishment with students or physically manage students for purposes of discipline.

 

Legal References:

 

Public Act 18-51, An Act Implementing the Recommendations of the Department of Education

Conn. Gen. Stat. § 10-76b

Conn. Gen. Stat. § 10-76d

Conn. Gen. Stat. § 10-236b

Conn. Gen. Stat. §§ 53a-18 to 53a-22

Reg. Conn. State Agencies. §§ 10-76b-5 to 10-76b-11

 

Other References:

 

Restraint and Seclusion: Resource Document, United States Department of Education, available at http://www2.ed.gov/policy/seclusion/restraints-and-seclusion-resources.pdf.

 

Understanding the Laws and Regulations Governing the Use of Restraint and Seclusion, Connecticut State Department of Education (July 2018).

 

Guidance Related to Recent Legislation Regarding Restraint and Seclusion, Connecticut State Department of Education (Revised, July 2018).

 

Adopted:  November 21, 2017

Amended:  December 18, 2018

Approved 12/18/2018
Previous Policy Number:

Administrative Regulations Concerning Physical Restraint and Seclusion of Students AND USE OF EXCLUSIONARY TIME OUT

5300 (R)

ADMINISTRATIVE REGULATIONS CONCERNING

PHYSICAL RESTRAINT AND SECLUSION OF STUDENTS AND USE OF EXCLUSIONARY TIME OUT

 

 

The Meriden Public Schools (the “District”) seeks to foster a safe and positive learning environment for all students. District employees will restrict the use of physical restraint and seclusion of students to emergency situations, in accordance with these administrative regulations and the associated policy and applicable law.  Physical restraint or seclusion of a student may be necessary in an emergency situation to maintain the safety of the student or another individual. District employees will restrict the use of exclusionary time out with students to those instances permitted by applicable law, as described in these administrative regulations and applicable law.

 

The following sets forth the procedures for compliance with the relevant state law and regulations concerning the physical restraint and seclusion of, and use of exclusionary time out with, students in the District.  The Superintendent mandates compliance with these regulations at all times.  Violations of these regulations by a Board of Education staff member or other individual working at the direction of, or under the supervision of, the Board of Education, may result in disciplinary action, up to and including possible termination of employment status and/or termination of contract for services.

 

Nothing within these regulations shall be construed to interfere with the responsibility of the District to maintain a safe school setting, in accordance with Connecticut General Statutes § 10-220.

 

  1. Definitions:

 

  1. Exclusionary Time Out: A temporary, continuously monitored separation of a student from an ongoing activity in a non-locked setting, for the purpose of calming such student or deescalating such student’s behavior.

 

  1. Life Threatening Physical Restraint: Any physical restraint or hold of a person that (1) restricts the flow of air into a person’s lungs, whether by chest compression or any other means, or (2) immobilizes or reduces the free movement of a person’s arms, legs or head while the person is in the prone position.

 

  1. Psychopharmacological Agent: Any medication that affects the central nervous system, influencing thinking, emotion or behavior;

 

  1. Physical Restraint: Any mechanical or personal restriction that immobilizes or reduces the free movement of a person’s arms, legs or head, including, but not limited to, carrying or forcibly moving a person from one location to another. The term does not include: (1) Briefly holding a person in order to calm or comfort the person; (2) restraint involving the minimum contact necessary to safely escort a person from one area to another; (3) medical devices, including, but not limited to, supports prescribed by a health care provider to achieve proper body position or balance; (4) helmets or other protective gear used to protect a person from injuries due to a fall; (5) helmets, mitts and similar devices used to prevent self-injury when the device is (i) part of a documented treatment plan or an Individualized Education Program (“IEP”); or (ii) prescribed or recommended by a medical professional, as defined in section 38a-976 of the Connecticut General Statutes, and is the least restrictive means available to prevent such injury; or (6) an exclusionary time out.

 

  1. School Employee: (1) Any individual employed by the Meriden Public Schools who is a teacher, substitute teacher, administrator, superintendent, guidance counselor, psychologist, social worker, nurse, physician, paraprofessional, coach; and (2) any other individual who, in the performance of his or her duties, has regular contact with students and who provides services to or on behalf of students enrolled in the Meriden Public Schools pursuant to a contract with the Meriden Public Schools.

 

  1. Seclusion: The confinement of a person in a room from which the student is physically prevented from leaving. Seclusion does not include the following: (i) an exclusionary time out; or (ii) any confinement of a student in which the person is physically able to leave the area of confinement including, but not limited to, in-school suspension.

 

  1. Student: a child who is

 

  1. Enrolled in grades kindergarten to twelve, inclusive, in a public school under the jurisdiction of a local or regional board of education;

 

  1. Receiving special education and related services in an institution or facility operating under a contract with a local or regional board of education pursuant to subsection (d) of section 10-76d of the Connecticut General Statutes;

 

  1. Enrolled in a program or school administered by a regional education service center established pursuant to section 10-66a of the Connecticut General Statutes; OR

 

  1. Receiving special education and related services from an approved private special education program.

 

  1. Life-Threatening Physical Restraint

 

A         No school employee shall under any circumstance use a life-threatening physical restraint on a student.

 

  1. Nothing in this section shall be construed as limiting any defense to criminal prosecution for the use of deadly physical force that may be available under sections 53a-18 to 53a-22, inclusive, of the Connecticut General Statutes.

 

III.       Procedures for Physical Restraint and Seclusion of Students

 

  1. No school employee shall use physical restraint or seclusion on a student EXCEPT as an emergency intervention to prevent immediate or imminent injury to the student or to others.

 

  1. Seclusion shall not be used as a planned intervention in a student’s behavioral intervention plan, individualized education program or plan pursuant to Section 504 of the Rehabilitation Act.

 

  1. No school employee shall use physical restraint or seclusion on a student unless the school employee has received training in accordance with state law and/or the District’s trainings plans as described in Section X below, upon implementation thereof.

 

  1. Physical restraint and seclusion of a student shall never be used as a disciplinary measure or as a convenience.

 

  1. School employees must explore ALL less restrictive alternatives prior to using physical restraint or seclusion for a student.

 

  1. School employees must comply with all regulations promulgated by the Connecticut State Department of Education in their use of physical restraint and seclusion with a student.

 

  1. Monitoring

 

  1. Physical restraint: A school employee must continually monitor any student who is physically restrained. The monitoring must be conducted by either:

 

  1. direct observation of the student; or

 

  1. observation by way of video monitoring within physical proximity sufficient to provide aid as may be needed.

 

  1. Seclusion: A school employee must frequently monitor any student who is placed in seclusion. The monitoring must be conducted by either:

 

  1. direct observation of the student; or

 

  1. observation by way of video monitoring within physical proximity sufficient to provide aid as may be needed.

 

  1. Length

 

  1. Any period of physical restraint or seclusion:

 

  1. shall be limited to that time necessary to allow the student to compose him or herself and return to the educational environment; and

 

  1. shall not exceed fifteen (15) minutes, except as provided below.

 

  1. If any instance of physical restraint or seclusion of a student used as an emergency intervention exceeds fifteen (15) minutes, one of the following individuals, who have received training in the use of physical restraint or seclusion, will determine whether continued physical restraint or seclusion is necessary to prevent immediate or imminent injury to the student or to others:

 

  1. an administrator, or such administrator’s designee;

 

  1. a school health or mental health personnel; or

 

  1. a board certified behavior analyst.

 

  1. The individual identified under subsection 2 (a-c) shall make a new determination every thirty (30) minutes thereafter regarding whether such physical restraint or seclusion is necessary to prevent immediate or imminent injury to the student or to others.

 

  1. A school employee must regularly evaluate the student being physically restrained or secluded for signs of physical distress. The school employee must record each evaluation in the educational record of the person being physically restrained or secluded.

 

  1. Seclusion Room Requirements

 

Seclusion can happen in any location, although a district may designate an area or room for this purpose.  Regardless of location, any room used for seclusion must:

 

  1. be of a size that is appropriate to the chronological and developmental age, size and behavior of the student;

 

  1. have a ceiling height that is comparable to the ceiling height of the other rooms in the building in which the seclusion room is located;

 

  1. be equipped with heating, cooling, ventilation and lighting systems that are comparable to the systems that are used in the other rooms of the building in which the seclusion room is located;

 

  1. be free of any object that poses a danger to the student who is being placed in the seclusion room;

 

  1. conform to applicable building code requirements.

 

            If the door or doors to a room used for seclusion are to be locked, latched or otherwise secured, a modification from the State Fire Marshal’s office shall be secured prior to the installation of a locking mechanism. If a door locking mechanism is used, the student shall be constantly monitored notwithstanding any other provisions of the Connecticut General Statutes or Regulations to the contrary. The locking mechanism to be used shall be a device that shall be readily released by staff as soon as possible but in no case longer than within two minutes of the onset of an emergency and is connected to the fire alarm system so that the locking mechanism is released automatically when a fire alarm is sounded.  An “emergency,” for purposes of this subsection, includes but is not limited to the following:

 

  1. the need to provide direct and immediate medical attention to the student;

 

  1. fire;

 

  1. the need to remove the student to a safe location during a building lockdown; or

 

  1. other critical situations that may require immediate removal of the student from seclusion to a safe location.

 

  1. have an unbreakable observation window or fixture located in a wall or door, which allows the student a clear line of sight beyond the area of seclusion, to permit frequent visual monitoring of the student and any school employee in such room. The requirement for an unbreakable observation window does not apply if it is necessary to clear and use a classroom or other room in the school building as a seclusion room for a student.

 

  1. Use of Psychopharmacologic Agent

 

  1. No school employee may use a psychopharmacologic agent on a student without that student’s consent and the consent of the student’s parent/guardian, except:

 

  1. as an emergency intervention to prevent immediate or imminent injury to the student or to others; or

 

  1. as an integral part of the student’s established medical or behavioral support or educational plan, or, if no such plan has been developed, as part of a licensed practitioner’s initial orders.

 

  1. The use of psychopharmacologic agents, alone or in combination, may be used only in doses that are therapeutically appropriate and not as a substitute for other appropriate treatment.

 

  1. Any administration of a psychopharmacologic agent must ONLY be done in accordance with applicable federal and state law and the Board of Education’s Administration of Medication Policy.

 

  1. Procedures for Exclusionary Time Out

 

  1. No school employee may use exclusionary time out as a form of discipline for a student.

 

  1. At least one school employee must remain with the student, or be immediately available to the student such that the student and the employee are able to communicate verbally, throughout the exclusionary time out.

 

  1. The space used for an exclusionary time out must be clean, safe, sanitary and appropriate for the purpose of calming the student or deescalating the student’s behavior.

 

  1. The exclusionary time period must end as soon as possible.

 

  1. Consistent with subsection D above, the exclusionary time out period may vary depending on the student’s chronological and developmental age, individual needs and behavior.

 

VII.      Required Meetings

 

  1. Students not eligible for special education (and not being evaluated for eligibility for special education)

 

  1. In the event that physical restraint or seclusion is used on a student four (4) or more times within twenty (20) school days, a team composed of an administrator, one or more of the student’s teachers, a parent or guardian of the student, and, if any, a school mental health professional, shall convene to:

 

  1. conduct or revise a behavioral assessment of the student;

 

  1. create or revise any applicable behavior intervention plan; and

 

  1. determine whether such student may require a referral for consideration for special education pursuant to federal and state law.

 

  1. The requirement to convene this meeting shall not supersede the District’s obligation to refer a student to a planning and placement team (“PPT”) as may be required in accordance with federal and state law.

 

  1. Students eligible for special education (and students being evaluated for eligibility for special education)

 

  1. In the event that physical restraint or seclusion is used on a student four (4) or more times within twenty (20) school days, the student’s PPT shall convene to:

 

  1. conduct or revise a functional behavioral assessment (“FBA”);

 

  1. create or revise any applicable behavior intervention plan (“BIP”), including but not limited to, such student’s                              individualized education program (“IEP”); and

 

  1. review or revise the student’s IEP, as appropriate.

 

  1. In the event that the exclusionary time out process is unsuccessful in addressing a student’s problematic behavior, the student’s PPT shall convene as soon as practicable to determine alternative interventions or strategies to address the student’s behavior.

 

 

  1. A District and/or school administrator(s) shall determine the school employee(s) responsible for reviewing the number of occurrences of the use of physical restraint or seclusion on a monthly basis to ensure that the appropriate meeting(s) has been convened following the fourth occurrence of physical restraint or seclusion in a twenty (20) day period.

 

VIII.    Crisis Intervention Team

 

  1. Each school year, each school in the District must identify a crisis intervention team consisting of any teacher, administrator, school paraprofessional or other school employee designated by the school principal (in coordination with other appropriate administrators), and who has direct contact with students.

 

  1. Members of crisis intervention teams shall respond to any incident in which the use of physical restraint or seclusion may be necessary as an emergency intervention to prevent immediate or imminent injury to a student or others.

 

  1. The District shall maintain a list of the members of the crisis intervention team for each school.

 

  1. Documentation and Communication

 

  1. After each incident of physical restraint or seclusion, and no later than the school day following the incident, a school employee must complete the form provided by the Meriden Public Schools for reporting incidents of physical restraint and seclusion. The incident form must be included in the educational file of the student who was physically restrained or secluded.  The information documented on the form must include the following:

 

  1. in the case of an emergency use, the nature of the emergency and what other steps, including attempts at verbal de-escalation, were taken to prevent the emergency from arising if there were indications that such an emergency was likely to arise;

 

  1. a detailed description of the nature of the restraint or seclusion;

 

  1. the duration of the restraint or seclusion;

 

  1. the effect of the restraint or seclusion on the student’s established behavioral support or educational plan; AND

 

  1. whether the seclusion of a student was conducted pursuant to an IEP.

 

  1. A school employee must notify the parent or guardian of a student of each incident that the student is physically restrained or secluded.

 

  1. A school employee must make a reasonable attempt to immediately notify a parent or guardian after a student is initially placed in physical restraint or seclusion; in all circumstances, a school employee shall notify the parent or guardian within twenty-four (24) hours after a student is initially placed in physical restraint or seclusion.

 

  1. Notification must be made by telephone, e-mail, or other method which may include, but is not limited to, sending a note home with the student.

 

  1. The parent or guardian of a student who has been physically restrained or placed in seclusion shall be sent a copy of the completed incident report of such action no later than two (2) business days after the use of physical restraint or seclusion, regardless of whether the parent received the notification described in subsections 1 and 2 above.

 

  1. The Director of Special Education shall determine what school employees shall be permitted to ensure that required parent/guardian notifications are made.

 

  1. The Director of Special Education, or his or her designee, must, at each initial PPT meeting for a student, inform the child’s parent, guardian, or surrogate parent, or the student if such student is an emancipated minor or eighteen years of age or older, of the laws relating to physical restraint and seclusion as expressed through this regulation, and of the laws and regulations adopted by the Connecticut State Department of Education relating to physical restraint and seclusion.

 

  1. The Director of Special Education or his or her designee, shall provide to the child’s parent, guardian, or surrogate parent, or the student if such student is an emancipated minor or eighteen years of age or older, at the first PPT meeting following the student’s referral to special education the plain language notice of rights regarding physical restraint and seclusion developed by the Connecticut State Department of Education.

 

  1. The plain language notice developed by the Connecticut State Department of Education shall also be provided to the student’s parent, guardian, or surrogate parent, or the student if such student is an emancipated minor or eighteen years of age or older at the first PPT meeting at which the use of seclusion as a behavior intervention is included in the student’s IEP.

 

  1. The Director of Special Education, or his or her designee, must be notified of the following:

 

  1. each use of physical restraint or seclusion on a student;

 

  1. the nature of the emergency that necessitated its use;

 

  1. whether the seclusion of a student was conducted pursuant to an IEP; AND

 

  1. if the physical restraint or seclusion resulted in physical injury to the student.

 

  1. Responsibilities of the Director of Special Education:

 

  1. The Director of Special Education, or his or her designee, must compile annually the instances of physical restraint and seclusion within the District, the nature of each instance of physical restraint and seclusion, and whether instances of seclusion were conduct pursuant to IEPs.

 

  1. The Director of Special Education, or his or her designee, must report to the Connecticut State Department of Education within two (2) business days any instance of physical restraint or seclusion that resulted in physical injury (serious and non-serious) to the student.

 

  1. Professional Development Plan and Training

 

  1. The District shall provide training regarding the physical restraint and seclusion of students to the members of the crisis intervention team for each school in the District identified in Section VIII, above. The District may provide such training to any teacher, administrator, school paraprofessional or other school employee, designated by the school principal and who has direct contact with students.  The District shall provide such training annually and the training shall include, but not be limited to:

 

  1. Beginning with the school year commencing July 1, 2017, an annual overview of the relevant laws and regulations regarding the use of physical restraint and seclusion on students and the proper uses of physical restraint and seclusion. Such overview shall be provided by the Department of Education in a manner and form as prescribed by the Commissioner of Education.

 

  1. The creation of a plan to provide training regarding the prevention of incidents requiring physical restraint or seclusion of students. This plan shall be implemented not later than July 1, 2018.

 

  1. The creation of a plan to provide training regarding the proper means of physical restraint or seclusion of a student, including, but not limited to:

 

  1. verbal defusing or de-escalation;

 

  1. prevention strategies;

 

  1. various types of physical restraint;

 

  1. the differences between life-threatening physical restraint and other varying levels of physical restraint;

 

  1. the differences between permissible physical restraint and pain compliance techniques;

 

  1. monitoring methods to prevent harm to a student who is physically restrained or in seclusion; and

 

  1. recording and reporting procedures on the use of physical restraint and seclusion.

 

This plan shall be implemented not later than July 1, 2018.

 

  1. Each member of a crisis intervention team must be recertified in the use of physical restraint and seclusion pursuant to Section XI.A.3, above, on an annual basis.

 

XII.      Review and Revision of Policies, Regulations and Procedures

 

  1. The District shall make available policies and procedures regarding the physical restraint and seclusion of students and the use of exclusionary time out on the District’s Internet web site and procedures manual.

 

  1. The District shall update any policies, regulations and/or procedures regarding the physical restraint and seclusion of students and the use of exclusionary time out within sixty (60) days after the State Department of Education’s adoption or revision of regulations regarding the same. Any and all such updates shall be made available in accordance with subsection A of this section.

 

 

Legal References:

 

Public Act 18-51, An Act Implementing the Recommendations of the Department of Education

Conn. Gen. Stat. § 10-76b

Conn. Gen. Stat. § 10-76d

Conn. Gen. Stat. § 10-236b

Conn. Gen. Stat. §§ 53a-18 to 53a-22

Conn. Agencies Reg. §§ 10-76b-5 to 10-76b-11

 

Other References:

 

Restraint and Seclusion: Resource Document, United States Department of Education, available at http://www2.ed.gov/policy/seclusion/restraints-and-seclusion-resources.pdf.

 

Understanding the Laws and Regulations Governing the Use of Restraint and Seclusion, Connecticut State Department of Education (July 2018).

 

Guidance Related to Recent Legislation Regarding Restraint and Seclusion, Connecticut State Department of Education (Revised, July 2018).

 

Adopted:  November 21, 2017

Amended:  December 18, 2018

Approved 12/18/2018
Previous Policy Number:

POLICY REGARDING STUDENT USE OF THE DISTRICT'S COMPUTER SYSTEMS AND INTERNET SAFETY

5500

Policy 5500

POLICY REGARDING STUDENT USE OF THE DISTRICT'S COMPUTER SYSTEMS AND INTERNET SAFETY

 Computers, computer networks, electronic devices, Internet access, and e-mail are effective and important technological resources.  The Board of Education provides computers, a computer network, including Internet access and an e-mail system, as well as other electronic devices that access the network such as wireless and/or portable electronic hand-held equipment that can be used for word processing, wireless Internet access, image capture and recording, sound recording, information transmitting and/or receiving, storing etc. (including, but not limited to, laptops, Kindles or other e-readers, radios, iPads or other tablet computers), referred to collectively as "the computer systems", in order to enhance both the educational opportunities for our students and the business operations of the district. 

 These computer systems are business and educational tools.  As such, they are made available to students in the district for education related uses.  The Administration shall develop regulations setting forth procedures to be used by the Administration in an effort to ensure that such computer systems are used by students solely for education related purposes.  The Board will educate minor students about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyberbullying awareness and response.  Additionally, the Board will implement a technology protection measure to block or filter Internet access to visual depictions that contain obscene material, contain child pornography, or are harmful to minors and ensure that such filtering technology is operative during computer use by minor students. 

 As the owner of the computer systems, the Board reserves the right to monitor the use of the district’s computers and computer systems.

 

Legal References:

Conn. Gen. Stat. § 10-221

 

Conn. Gen. Stat. §§ 53a-182b; 53a-183; 53a-250

 

Electronic Communication Privacy Act of 1986, Pub. L. 99-508, codified at 18 U.S.C. §§ 2510 through 2520

 

Elementary and Secondary Education Act of 1965, codified at 20 U.S.C. § 6301 et seq., as amended by Every Student Succeeds Act, Pub. L. 114-95

 

Children’s Internet Protection Act, Pub. L. 106-554, codified at 47 U.S.C. § 254(h)

 

Protecting Children in the 21st Century Act, Pub. Law 110-385, codified at 47 U.S.C. § 254(h) (5)(B)(iii)

 

ADOPTED November 17, 2015

 Amended December 6, 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Approved 12/6/2016
Previous Policy Number:

REGULATIONS REGARDING STUDENT USE OF THE DISTRICT'S COMPUTER SYSTEMS AND INTERNET SAFETY

5500(R)

 

5500 (R)

ADMINISTRATIVE REGULATIONS REGARDING STUDENT USE OF THE DISTRICT'S COMPUTER SYSTEMS AND INTERNET SAFETY

  1. Introduction

We are pleased to offer students access to the district's computers and computer networks, including access to electronic mail (e-mail) and the Internet, as well as electronic devices, (all of which will be referred to collectively as "computer systems".)  Access to the school's computer systems will enable students to explore libraries, databases, and bulletin boards while exchanging messages with others.  Such access is provided solely for education-related purposes.  Use of the district's computer systems will be allowed only for students who act in a considerate and responsible manner in using such systems. 

 The Board of Education and the Administration believe in the educational value of such computer systems and recognize their potential to support our curriculum by expanding resources available for staff and student use.  Our goal in providing this service is to promote educational excellence by facilitating resource sharing, innovation and communication. 

 These computer systems are expensive to purchase, install and maintain.  As the property of the district these computer systems must be carefully handled and their integrity preserved for the benefit of all.  Therefore, access to the computer systems is a privilege, and not a right.  Students will be required to adhere to a set of policies and procedures, as set forth in detail below.  Violations may lead to withdrawal of the access privilege and/or disciplinary measures in accordance with the Board’s student discipline policy.

 

  1. Definitions

Obscene – means any material or performance if, a) taken as a whole, it predominantly appeals to the prurient interest, b) it depicts or describes in a patently offensive way a prohibited sex act and c) taken as a whole, does not have serious literary, artistic, political or scientific value.  For the purposes of this section, "prohibited sex act" means erotic fondling, nude performance, sexual excitement, sado-masochistic abuse, masturbation or sexual intercourse. 

 Child pornography –means any visual depiction, including any photograph, film, video, picture, cartoon, or computer or computer-generated image or picture, whether made or produced by electronic, mechanical, or other means, of sexually explicit conduct, where -:

 (a) the production of such visual depiction involves the use of a minor engaging in sexually explicit conduct;

(b) such visual depiction is, or appears to be, of a minor engaging in sexually explicit conduct;

(c) such visual depiction has been created, adapted, or modified to appear that an identifiable minor is engaging in sexually explicit conduct.

 Harmful to minors – any picture, image, graphic image file, or other visual depiction that:

(a) taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex, or excretion;

(b) depicts, describes or represents, in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or a lewd exhibition of the genitals; and

(c) taken as a whole, lacks serious literary, artistic, political, or scientific value as to minors.

  1. Monitoring  

Students are responsible for good behavior on school computer systems just as they are in a classroom or a school hallway.  Communications on the computer systems are often public in nature and general school rules for behavior and communications apply.  It is expected that users will comply with district standards and will act in a responsible and legal manner, at all times in accordance with district standards, as well as with state and federal laws.

 It is important that students and parents understand that the district, as the owner of the computer systems, reserves the right to monitor and review the use of these computer systems.  The district intends to monitor and review in a limited fashion, but will do so as needed to ensure that the systems are being used for district-related educational purposes. 

 As part of the monitoring and reviewing process, the district will retain the capacity to bypass any individual password of a student or other user.  The system's security aspects, such as personal passwords and the message delete function for email, can be bypassed for these purposes.  The district's ability to monitor and review is not restricted or neutralized by these devices.  The monitoring and reviewing process also includes, but is not limited to; oversight of Internet site access, the right to review emails sent and received, the right to track students’ access to blogs, electronic bulletin boards and chat rooms, and the right to review a student’s document downloading and printing.

 Therefore, all users must be aware that they should not have any expectation of personal privacy in the use of these computer systems.

  1. Student Conduct

 Students are permitted to use the district’s computer systems for legitimate educational purposes.  Personal use of district computer systems is expressly prohibited.  Conduct which constitutes inappropriate use includes, but is not limited to the following: 

 

  • Sending any form of harassing, threatening, or intimidating message, at any time, to any person (such communications may also be a crime);

 

  • Gaining or seeking to gain unauthorized access to computer systems;

 

  • Damaging computers, computer files, computer systems or computer networks;

 

  • Downloading or modifying computer software of the district in violation of the district's licensure agreement(s) and/or without authorization from a teacher or administrator;

 

  • Using another person's password under any circumstances;

 

  • Trespassing in or tampering with any other person's folders, work or files;

 

  • Sending any message that breaches the district's confidentiality requirements, or the confidentiality of students;

 

  • Sending any copyrighted material over the system;

 

  • Using computer systems for any personal purpose, or in a manner that interferes with the district’s educational programs;
  • Accessing or attempting to access any material that is obscene, contains child pornography, or is harmful to minors, as defined above;
  • Transmitting or receiving e-mail communications or accessing information on the Internet for non-educational purposes;

 

  • Cyberbullying;
  • Accessing or attempting to access social networking sites (e.g. Facebook, Twitter, MySpace, etc.) without a legitimate educational purpose.

 In addition, as noted above, if a particular behavior or activity is generally prohibited by law, by Board policy or by school rules or regulations, use of these computer systems for the purpose of carrying out such behavior or activity is also prohibited. 

 Misuse of the computer systems, or violations of these policies and regulations, may result in loss of access to such computer systems as well as other disciplinary action, including suspension and/or expulsion, depending on the specific conduct. 

 Anyone who is aware of problems with, or misuse of these computer systems, or has a question regarding the proper use of these computer systems, should report this to his or her teacher or principal immediately.  Most importantly, the Board and the Administration urge any student who receives any harassing, threatening, intimidating or other improper message through the computer system to report this immediately.  It is the Board's policy that no student should be required to tolerate such treatment, regardless of the identity of the sender of the message.  Please report these events! 

  1. Internet Safety

 The Administration will take measures:  to assure the safety and security of students when using e-mail, chat rooms, and other forms of direct electronic communications; to prohibit unauthorized access, including “hacking” and other unlawful activities by minors online; to prohibit unauthorized disclosure, use, and dissemination of personally identifiable information regarding students; to educate minor students about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyber-bullying awareness and response; and to restrict students’ access to online materials harmful to minors, including obscene materials and child pornography. 

 

  1. Student Use Agreement

 

Before being allowed to use the district’s computer systems, students and/or their parents/guardians must sign a computer system use agreement, stating that they have read and understood the district’s policies and regulations regarding the use of its computer systems.

Legal References:

            Conn.  Gen. Stat. § 10-221

 

Conn. Gen. Stat. §§ 53a-182b; 53a-183; 53a-250 et. seq. (computer-related offenses)

 

Conn. Gen. Stat. § 53a-193 (definition of obscene)

 

18 U.S.C. § 2256 (definition of child pornography)

 

Electronic Communication Privacy Act of 1986, Public Law 99-508, codified at  18 U.S.C. §§ 2510 through 2520

 

Children’s Internet Protection Act, Pub. Law 106-554, codified at 47 U.S.C. § 254(h)

 

Protecting Children in the 21st Century Act, Pub. Law 110-385, codified at 47 U.S.C. § 254(h)(5)(B)(iii)

Miller v. California, 413 U.S. 15 (1973) (definition of obscene)

 

ADOPTED November 17, 2015

Amended December 6, 2016

Approved 12/6/2016
Previous Policy Number: